Academic Information and Standards

 

Learning Options

Formats for Learning

The College has three terms — fall, spring, and summer — in which students can earn credit in a variety of formats. The traditional term is 15 weeks long. Alternative formats offer flexibility in course delivery.

Accelerated Studies for the Adult Professional (ASAP)
Cecil College offers three programs of study for working adults who would like to complete their degree in a 17-month time frame. Courses are offered in seven, nine-week sessions with a one-week break between sessions. Students can earn nine to 11 credits in each session in a combination of classroom, online and experiential learning environments.

Condensed Sessions
Courses are offered in condensed sessions which allow students the opportunity to complete courses in a shortened timeframe. Course offerings vary for each enrollment period and are listed in the Credit Course Schedule.

January Intersession
Each January, between the end of the fall semester and before the beginning of the spring semester, the College offers a limited number of courses in a compressed format.

Summer Session
The College offers courses during the summer session to allow students to supplement their coursework outside of the traditional fall and spring semesters.

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Distance Learning

Online Courses
Students may choose to enroll in an online course that offers the flexibility of working off campus.  Online courses require the same level of dedication as on-campus courses. Course materials are available online. Online courses incorporate the use of a learning management system in the delivery of instruction. Students must use their Cecil College email address. Students may be required to utilize a recognized testing center. While offered in a format that allows the student more flexibility in completing coursework, students must adhere to the assitnment schedule to allow for interatction with other online students. Section letter "Z" designates online courses.

Hybrid Courses
Hybrid courses combine on-campus and online learning activities.  Hybrid courses incorporate the use of a learning management system in the delivery of instruction. Students must use their Cecil College emial address. Section letter “H” designates hybrid courses.

Maryland Online (MOL)
Cecil students are offered the opportunity to enroll in select courses during the fall and spring semesters. The current course offerings are available at http://www.marylandonline.org/students.

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Independent Study

This method of instruction is to be used in the case of extenuating circumstances when the student does not have the opportunity to earn credit for the required course in another semester. A request for Independent Study must be submitted in writing to an academic advisor who will forward the request to the appropriate department chair for approval. The department chair will submit the form to the appropriate academic administrator for final approval. If the administrator approves the request, and a faculty member is available for instruction, the student enrolls for the independent study. Costs are comparable to on-campus courses.

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Evaluation of Prior Learning

Cecil College believes that learning is a lifelong process and is acquired in many different ways. In addition to the traditional classroom setting, mastery of college-level knowledge and skills may occur as a result of other learning experiences.

Students must complete all admissions procedures before Cecil College will accept and evaluate requests for Evaluation of Prior Learning. While credits earned through various prior learning methods count toward graduation, neither credits nor grades are used in the calculation of the grade point average.

Traditional Prior Learning
College and University Credit

Credit may be granted for coursework completed at accredited colleges and universities and those institutions recognized by the United States Department of Education. College credits earned at accredited institutions will be accepted for transfer if the course content is equivalent to that offered at Cecil College. Transfer credits from accredited institutions will be accepted subject to the following guidelines:

  1. A student whose cumulative grade point average is at the 2.00 level or higher at an in-state accredited institution will receive credit for all transferable course work in which a grade of “D” or better is achieved. For out-of-state institutions, a “C” or higher is required.
  2. A student whose cumulative grade point average is below 2.00 level at an accredited institution will receive credit for transferable coursework in which a grade of “C” or better was achieved.
  3. Transferable coursework must be applicable to the student’s declared program of study.

Foreign College and University Credit
Cecil College does not evaluate foreign transcripts. Students seeking credit for coursework completed at foreign colleges and universities must have their transcripts valuated by the American Association of Collegiate Registrars and Admissions Officers (AACRAO). Students will not be granted credit for Freshman Composition unless extensive English credits are awarded by AACRAO and students place into college-level English after completing Cecil College’s skills assessment. Additional information is available from the Director of Records and Registration.

Alternative Prior Learning
The College may give credit for demonstrated proficiency in areas related to college-level courses. Sources used to determine such proficiency are College Level Examination Program (CLEP); Advanced Placement Examination (CEEB); Defense Activity for Nontraditional Education Support (DANTES); United States Armed Forces Institute (USAFI); Office of Education Credit and Credentials of the American Council on Education (ACE); Credit by Cecil College Departmental Examination; Advanced Prior Learning (APL by Portfolio Review); Tech Prep Articulation Agreements; and Credential Assessments. A maximum of 30 credit hours may be earned by alternative prior learning methods with a maximum of 15 credits through institutional credit by examination and portfolio assessment. In assigning credits of this nature, the recommendations of the American Council on Education (ACE) and written articulation agreements will be used as guidelines. Applicants who seek credit for prior learning should contact the Records and Registration Office at the time of application to the College.

  • Credit by Departmental Assessment
    An academic department may award course credit to students who document learning comparable to that required in specific college courses. Students must be admitted to the College and pay all applicable fees prior to assessment. There are two ways learning can be evaluated: departmental examination (credit-by-exam) and portfolio assessment. A maximum of 15 credits may be earned by credit by exam and portfolio.
    • Departmental Examination (Institutional Credit-by-Exam)
      A departmental examination is created by the appropriate College department and administered by a faculty member. A passing grade on an examination is recorded with a grade of “S” on the permanent record. Examinations that are attempted but not passed are not recorded on the student’s permanent record. Students who fail may not repeat credit-by-exam, but may take the actual course.

      Contact an Academic Advisor for more information about credit-by-exam.
    • Portfolio Assessment
      Credit for prior learning acquired through employment and experience may be awarded through the portfolio assessment option. To earn credit through this method, students must enroll in a course specifically designed to assist in the development of a portfolio in a format that enables faculty to assess eligibility for academic credit. The portfolio must provide documentation that course outcomes, as outlined in the course syllabus, have been mastered.

      A passing grade on the portfolio assessment is recorded with a grade of “S” on the student’s permanent record. Portfolios submitted for assessment that are deemed unsatisfactory are not recorded on the student’s permanent record.

      Contact an academic advisor for more information about Portfolio Assessment.
  • Credit by Articulation Agreements
    Cecil County Public Schools and other approved high schools cooperate with Cecil College in a program designed to ensure that high school students acquire more rigorous academic and technical competencies. A coordinated sequence of courses prepares students for lifelong learning and provides a choice of career options leading to employment or advanced study at Cecil College. Cecil County high school students who have completed coursework in specific subject areas may be eligible to receive academic credit for this experience.

    Credits will be awarded to students once the evaluation criteria and the validation process have been met. Further information may be obtained from the College’s advisors or from high school guidance counselors.
  • Credit and Continuing Education Partnerships
    The College has a co-listed course program between its non-credit and credit divisions that allow students to be awarded credit for successful completion of selected continuing education courses. The College matches the instructional outcomes of these selected courses to ensure that rigorous academic and technical competencies are part of the desired outcomes.

    There are two ways for a student to receive credit once he/she has successfully completed the course for non-credit: petition for evaluation of prior learning, and departmental examination (credit-by-exam).
    • Evaluation of Prior Learning (Portfolio)
      A student who has successfully completed one of the selected courses through the continuing education division may petition for the award of credits by submitting the necessary paperwork to the Registrar within three weeks of the end date of the course. Credits will be awarded upon submission of the required paperwork and payment of all applicable charges.
    • Departmental Examination (Credit-by-Exam)
      A departmental examination is created by the appropriate College department and administered by a faculty member. A passing grade on an examination is recorded with a grade of “S” on the permanent record. Examinations that are attempted but not passed are not recorded on the student’s permanent record. Students who fail may not repeat credit-by-exam, but may take the actual course.
  • Credit for Military Training
    Credit may be granted for a variety of formal military training based on the student’s declared program of study. Official military transcripts, including Community College of the Air Force (CCAF), AARTS, SMART, DD214, DD295, or other military transcripts, must be submitted to the Registrar for evaluation of credits. The College awards credit based upon the recommendations made by the American Council on Education (ACE) if the awards fit into the student’s declared program of study.
  • Credit for Training Received in Business/Industry
    Academic credit may be awarded for the completion of training programs that have been evaluated by the American Council on Education (ACE) or are recognized through an articulation agreement between the College and the training institution. Additional information may be obtained from the Registrar.
  • Advanced Placement Exams (AP) exams are usually taken at the end of the high school senior year, concluding a specially designed advanced placement course. Cecil College will award credit based on a minimum score of (3) for the AP exams listed below unless otherwise indicated in the chart. Students must have official Advanced Placement score reports sent to Cecil College. To request an official AP score report, write to:

    Advanced Placement Exams
    P. O. Box 6671
    Princeton, NJ 08541-6671
    Telephone: 609-771-7300
    http://www.collegeboard.org

    AP Examination Minimum Score Required Credits Transfer Equivalency
    Art 2D Design 3 3 ART 101
    Art 3D Design 3 3 ART 201 (H)
    Art History 3 3 ART 141 (H)
    Biology 4 3 BIO 101 (S)
    Calculus AB 4 4 MAT 201 (M)
    Calculus BC 4 8 MAT 201, MAT 202 (M)
    Chemistry 4 3 CHM 103 (S)
    Computer Science A 3 3 CSC 109
    Computer Science AB 4 6 CSC 109, CSC 205
    Economics: Macro 3 3 ECO 222 (SS)
    Economics: Micro 3 3 ECO 221 (SS)
    English Language and Composition 3 3 EGL 101 (E)
    English Literature and Composition 3 6 EGL 101 (E), EGL 102 (H)
    Environmental Science 4 3 ENV 106 (S)
    European History 3 6 HST 101, HST 102 (H)
    French Language 3 6 FRN 101, FRN 102 (H)
    French Literature 3 6 FRN 101, FRN 102 (H)
    German Language 3 6 Arts/Humanities Elective (H)
    Government & Politics: United States 3 3 POS 201 (SS)
    Human Geography 3 3 GEO 102 (SS)
    Music Theory 3 7 MUC 143 (H), MUC 110
    Psychology 3 3 PSY 101 (SS)
    Spanish Language 3 6 SPN 101, SPN 102 (H)
    Spanish Literature 3 6 SPN 101, SPN 102 (H)
    Statistics* 3 4 MAT 127 (M)
    Studio Art: Drawing 3 6 ART 130, ART 230 (H)
    U.S. History 3 6 HST 201, HST 202 (H)
  • The College Level Examination Program (CLEP) provides nationally recognized credit for learning gained through experience or independent learning. Cecil College will award credit for the CLEP exams listed below provided the minimum passing score of 50 (computerized version) has been met. Students interested in learning more about CLEP should contact an academic advisor.

    It is the student’s responsibility to have official CLEP score reports sent to Cecil College. To request an official CLEP score report, write to:

    CEEB CLEP Transcripts
    P.O. Box 6600
    Princeton, NJ 08541
    Telephone: 609-771-7865
    http://www.collegeboard.org

    Special note: The list of course equivalences and minimum scores is based on Cecil College’s evaluation. Students transferring to other colleges or universities should consult the admissions office at that institution to determine course equivalencies and acceptable scores.

    CLEP Exam Credits Transfer Equivalency
    Business:    
    Business Law, Introductory 3 BUS 210
    Financial Accounting 3 BUS 101
    Information Systems & Computer 3 CIS 101 (I)
    Management, Principles of 3 BUS 131
    Marketing, Principles of 3 BUS 212
    Composition & Literature:    
    American Literature 6 EGL 205 (H), EGL 206 (H)
    Analyzing & Interpreting Literature 3 EGL 103 (H)
    College Composition 6 EGL 101 (E), EGL 102 (H)
    English Literature 6 EGL 203 (H), EGL 204 (H)
    Freshman College Composition 3 EGL 101 (E)
    Humanities 3 Humanities Elective (H)
    Foreign Languages:    
    French Language Level 1 6 FRN 101 (H), FRN 102 (H)
    Spanish Language Level 1 6 SPN 101 (H), SPN 102 (H)
    History and Social Sciences:    
    American Government 3 POS 201 (SS)
    Educational Psychology, Introduction to 3 PSY 207
    Human Growth and Development 3 PSY 201 (SS)
    Macroeconomics, Principles of 3 ECO 222 (SS)
    Microeceonomics, Principles of 3 ECO 221 (SS)
    Psychology, Introductory 3 PSY 101 (SS)
    Sociology, Introductory 3 SOC 101 (SS)
    History of the U.S. I 3 HST 201 (H)
    History of the U.S. II 3 HST 202 (H)
    Western Civilization I 3 HST 101 (H)
    Western Civilization II 3 HST 102 (H)
    Sciences and Mathematics:    
    Calculus 4 MAT 201 (M)
    College Algebra 3 Math Elective (M)
    College Mathematics 3 Math Elective (M)
    Precalculus 4 MAT 121 (M)
    Biology 4 BIO 101 (S)
    Chemistry 4 CHM Elective (S) (non-lab)

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Graduation

Application for Graduation

Students must make an appointment with an advisor to complete the graduation application, graduation audit sheet, and file the application with the Registrar’s Office. There are three graduation evaluation periods: December, May, and August. Filing deadline dates and degree conferral dates are:

Important! Students must apply for graduation by the application deadline in order to begin the graduation clearance process.

Application Deadlines Degree Conferral Date
Fall Graduation — November 1 Late December
Spring Graducation — February 15 May
Summer Graduation — July 1 Late August

Note: Students must complete and submit another application to the Registrar’s Office if they do not satisfactorily complete the degree requirements for the term in which they intended to graduate.

While students may graduate in the fall, spring, or summer, the College only holds one graduation ceremony in May.

December, May and August graduates are invited to attend the graduation exercises held in May. Note, however, that attending the ceremony does not automatically denote graduation, since evaluation of records showing final grades may occur after the ceremony. Summer applicants planning on attending commencement must file their applications by February 15.

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Requirements for Certificates

Students are eligible to receive a certificate if they have met the following requirements:

  • complete the courses listed in the certificate program;
  • earn a minimum of a 2.0 cumulative grade point average in college-level courses;
  • complete a minimum of 50 percent of the required credits in the certificate program at Cecil College;
  • meet financial and academic obligations to the College;
  • complete the certificate program requirements as outlined in the College catalog within five years of the intended date of graduation, as noted on the Application for Graduation; and
  • submit an Application for Graduation to the Registrar’s Office by the published deadline. Students may not receive a degree and certificate in the same program of study and option within the same graduation conferral term.

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Requirements for Associate's Degrees

Students are eligible to receive an associate’s degree if they have met the following requirements:

  • complete all course requirements in a given program. An associate’s degree requires the completion of a minimum of 60 credit hours in college-level courses, of which 30 credits must be earned by direct classroom instruction and laboratory experience. All evidence of completed course requirements must be recorded in the Registrar’s Office three days prior to the date of graduation;
  • earn a minimum of a 2.0 cumulative grade point average in college-level courses;
  • earn at least 30 credits in a program of study at Cecil College, or complete the last 15 credits of a curriculum at Cecil College (Note: Students enrolled under a college/military agreement may complete their final 15 credits in any order or time sequence.);
  • complete the required General Education requirements;
  • meet the financial and academic obligations of the College;
  • submit an Application for Graduation to the Registrar’s Office by the published deadline. A student may not receive a degree and certificate in the same program of study and option within the same graduation conferral term; and
  • complete the degree program requirements as outlined in the College catalog within five years of the intended date of graduation, as noted on the Application for Graduation.

Note: Courses numbered 081 through 100 may not be used to satisfy graduation requirements.

The Chief Academic Officer or designee may grant exceptions to the above procedures.

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Graduation Requirements

Associate of Arts (AA), Associate of Arts in Teaching (AAT), Associate of Science (AS)
All students must meet specific General Education and institutional requirements within their associate’s degree programs. To be eligible for the Associate of Arts (AA) degree, Associate of Arts in Teaching (AAT) degree, or the Associate of Science (AS) degree, students must complete a minimum of 60 credits of college-level work. Of the 60 credits, 30 credits must fulfill the College’s General Education core requirements. The distribution of the General Education and institutional credits must meet the following specifications:

Description Credits Required
Freshman Composition
Freshman Composition (EGL 101) required
3
Composition & Literary Forms (EGL 102) or Technical Writing (EGL 211). 3
Arts and Humanities
Students must complete two courses from two different disciplines.
6
Mathematics
Students must complete one 3-4 credit mathematics course.
3-4
Biological/Physical Science w/Lab
Students must complete 7 to 8 credits, including one lab science.
7-8
Social and Behavioral Sciences
Students must complete two courses from two different disciplines.
6
Interdisciplinary and Emerging Issues
Students must complete a general education computer literacy course, or in some degree programs, the computer literacy requirement is satisfied by the nature of the courses required in the degree.
3

Associate of Applied Science (AAS), Associate of Fine Arts (AFA)
To be eligible for the Associate of Applied Science (AAS) or Associate of Fine Arts (AFA) degree, students must complete a minimum of 60 credits of college-level work. Of the 60 credits, 20 credits must fulfill the College’s General Education core requirements. The distribution of the General Education and institutional credits must meet the following specifications:

Description Credits Required
Freshman Composition 3
Arts and Humanities 3
Mathematics 3-4
Biological/Physical Science w/Lab 4
Interdisciplinary and Emerging Issues
Students must complete a general education literacy course or in some degree programs, the computer literacy requirement is satisfied by the nature of the courses required in the degree.
3
Social and Behavioral Sciences 3

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Grading

Grades and Quality Points

A letter grade is assigned for each course in which the student is enrolled at the end of the term. A grade submitted by the faculty member can be viewed on www.my.cecil.edu. The term grade report and unofficial transcript at MyCecil are available and printable. A quality point value per credit hour in the course is assigned to each letter grade. Developmental coursework is not calculated in the grade point average, as of the Fall 2003 semester.

Quality Point Value
Letter Grade Interpretation Quality Point Value per Credit Hour
A Excellent 4
B Good 3
C Average 2
D* Poor 1
F Failure 0

*Not acceptable for certain programs as a satisfactory grade. Also requires repeating the course if the course is a pre-requisite for other courses.

Grade designations not included in the calculation of the GPA:

I Incomplete
NG No Grade or Late Grades
S Satisfactory
U Unsatisfactory
M Post-Deadline Withdrawal
W Withdrawal
R* Re-enroll
K Audit
V Waiver of Prior Failing Grades

*Used for 081-099 and 100 level courses only.

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Grade Point Average (GPA)

Semester Grade Point Average
The semester grade point average (GPA) is determined by multiplying the number of credit hours in each course attempted by the number of points corresponding to the final grade for the course. The total is then divided by the number of credit hours attempted during that semester period. The GPA is computed only on college-level courses attempted at Cecil College. Courses for which the symbols of I, K, M, NG, R, S, U, V, W are awarded will not be considered in calculating the GPA.

Cumulative Grade Point Average
The cumulative GPA includes all college-level courses and grades attempted at Cecil College and is determined in the same manner as the semester GPA. In the case of repeated courses, only the highest grade earned will be used in computing the cumulative GPA.

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Incomplete Grades

The grade designation of “I” (Incomplete) is assigned only in exceptional circumstances and is a temporary grade issued by the instructor after an Incomplete Contract is completed. An Incomplete is issued only to students who cannot complete the course on schedule because of illness or other circumstances beyond their control. Students must complete the course requirements by the deadline printed on the Incomplete Contract, but no later than six weeks after the last scheduled final examination for the given term, or an “F” will be recorded for the course. It is the prerogative of the instructor to decide whether or not to issue an Incomplete Contract.

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Repeating of Courses

Students may repeat any course regardless of the grade earned. When a course is repeated, the highest grade earned is used to compute the adjusted GPA. However, both grades remain on the transcript. It is recommended that students repeat a course in which they earn a “D” if they wish to raise their GPA or if they need a higher grade for transfer. With the exception of the nursing and PTA courses, there are no restrictions on the number of times students may take a course.

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Change of Grades

The instructor is the only one authorized to assign a grade or to change a grade. Once a grade has been assigned and entered into a student’s record, an instructor may request the Registrar to make a grade change if there has been an error in the determination of the grade. The instructor must file a Change of Grade Form in the Registration Office.

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Waiver of Prior Failing Grades

Under certain circumstances, failing grades earned by students when previously enrolled at Cecil College may be reviewed and designated in such a way as not to be calculated in the overall grade point average. This policy applies only to courses taken at Cecil College and only to students currently enrolled at the College. This policy does not affect the student’s responsibility to meet all program requirements.

Criteria
Students may request to have up to 15 previously attempted semester hours reviewed on a course-by-course basis. Criteria for the waiver of prior failing grades are:

  • students must be currently enrolled at Cecil College;
  • students must not have attended Cecil College for at least one full semester since failing grades were earned;
  • students must have earned at least 15 credits of college-level work at Cecil College or any other accredited degree-granting institution prior to requesting the review. These credits must have been earned after the failing grades were earned;
  • students must not have earned any grade below a “C” in the most recent 15 credits earned;
  • students may not apply for courses required in their program of study, courses that have been repeated and passed, or courses in which the student is currently registered or enrolled;
  • submit narrative explaining your circumstances at the time of failure; and

In no case will Cecil College waive more than a total of 15 credits of prior failing grades for an individual. Students are encouraged to consider applying for the waiver for courses that are no longer offered at the College, or courses no longer required in their program of study.

Procedures
The student must meet with an academic advisor to complete the application for Waiver of Prior Failing Grades. Applications approved by the advisor will be forwarded to the Registrar for review. The Registrar will notify the student in writing of the final action. Grades that are waived will be identified on the student’s transcript by the letter “V,” which indicates they will not be calculated in the student’s overall grade point average.

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Appeal of Grades

Policy
Unless an appeal has been initiated, all grades become final 60 days after being issued to the student. Students may appeal a grade before 60 days have elapsed by following the procedures outlined below.

Procedures
Students who feel an earned grade is unjust must address their disagreements with their instructors, as the determination of grades lies with the instructor. If the matter is not satisfactorily resolved through this approach and the issue warrants further consideration, students may then further request a review by the appropriate academic administrator. A review by the appropriate academic administrator is used to determine if the grading criteria, as outlined by the course syllabus, have been followed. The decision of the Chief Academic Officer is final. Note: If, after students have followed the above steps, they believe that the grade was based upon discriminatory or unfair practices, students may use the Student Grievance Procedure (beginning with Step #3).

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Academic Achievement and Awards

President’s List
Students qualifying for the President’s List must earn a Grade Point Average (GPA) of 3.75 or better for that semester and be carrying a full credit load of at least 12 semester hours. Part-time students are eligible for the President’s List after accumulating 15 credit hours or more with a semester GPA of 3.75 or better for that semester. This award excludes any grade received for developmental coursework.

Dean’s List
Students qualifying for the Dean’s List must earn a Grade Point Average (GPA) of 3.50-3.74 for that semester and be carrying a full credit load of at least 12 semester hours. Part-time students are eligible for the Dean’s List after accumulating 15 credit hours or more with a semester GPA of 3.50-3.74 for that semester. This award excludes any grade received for developmental coursework.

Graduation Academic Honors

  • Graduating with Highest Honors – Graduating students in degree programs completing a minimum of 30 semester hours at Cecil College with grade point averages of 3.75 or higher computed on all semesters of college-level work at Cecil College will qualify to graduate with highest honors.
  • Graduating with Honors – Graduating students in degree programs completing a minimum of 30 semester hours at Cecil College with grade point averages of 3.50-3.74 in college-level course work will qualify to graduate with honors.
  • Graduating with Distinction – Graduating students in certificate programs completing a minimum of 15 semester hours at Cecil College with grade point averages of 3.50 or higher computed on all semesters of college-level work at Cecil College will qualify to graduate with distinction.

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Alpha Alpha Theta/Phi Theta Kappa

Alpha Alpha Theta is the Cecil College chapter of Phi Theta Kappa, the international honor society of two-year colleges. The organization offers unique opportunities for students to gain leadership skills and give service to the College and community. Members are recognized for their academic achievement, and they enjoy the company of scholars at Cecil and at other colleges. Members may also qualify for over $25 million in transfer scholarships reserved exclusively for Phi Theta Kappa members.

Students must apply for membership in the honor society. Applications are available from the Alpha Alpha Theta advisor. To be eligible to join, students must earn 12 or more credits at Cecil in college-level courses, with a cumulative grade point average of 3.25 or greater.

Induction ceremonies are held during the academic year. Students are welcome to attend meetings and events held by the chapter before applying for membership.

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Academic Honesty Policy

Cecil College adheres to the highest standards of academic honesty. Students at Cecil College are expected to maintain that high standard by taking responsibility for their own academic success and achievement. All forms of academic dishonesty are serious offenses and will not be tolerated, and could lead to sanctions up to and including expulsion from the College. All members of the College community share the responsibility for the academic standards of the College. Academic honesty is a cornerstone of the development and acquisition of knowledge and is a critical component of continued membership in the College community.

Complete Academic Honesty Policy.

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Academic Standards for Credit Students Policy

Students at Cecil College are expected to take responsibility for their own academic success and achievement within the program of study planned with their academic advisors. Each semester Academic Programs will identify students who are not making academic progress. Academic progress is defined as maintaining a cumulative grade point average (GPA) of at least 2.0 for the time enrolled at Cecil College. Student Services and Institutional Effectiveness will provide intervention and support for students to encourage their academic progress. Students who are not making academic progress will be subject to academic probation or academic suspension. Developmental courses are considered in the determination of the GPA for academic probation or academic suspension.

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Procedures — Academic Probation

Students who have attempted 12 credits will be placed on academic probation in the next semester in which they enroll if their cumulative GPAs are less than 2.0. With their academic advisors’ approval, students will be permitted to enroll for a maximum of 12 credit hours in the first semester of academic probation. Students will be encouraged to complete any prerequisite course(s) in their programs of studies and/or to repeat those courses in which they have received failing grades. Students who have registered prior to receiving notice of academic probation must meet with their academic advisors to have their current semester course schedules adjusted to comply with the provisions of this policy.

  1. Upon completion of each semester, the Chief Academic Officer or designee will notify students whose cumulative GPAs are below 2.0 (after 12 or more credits), indicating (1) that they have been placed on academic probation; (2) that they must meet with their academic advisors prior to finalizing their next semester's schedules; and (3) that their next semester’s course loads cannot exceed 12 credit hours without the approval and signature of their academic advisors.
  2. Students who achieve a 2.0 semester GPA or higher will remain on academic probation as long as their cumulative GPA falls below the 2.0 cumulative GPA required for graduation.
  3. Students on probation who do not have a semester or cumulative GPA of 2.0 or higher, will then be restricted to 7 credits in the next semester.

Satisfaction of Academic Probation
In order for academic probation to be lifted, students must achieve and maintain at least a 2.0 cumulative GPA.

Academic Suspension
Students on academic probation for two consecutive semesters who do not achieve a minimum 2.0 semester GPA will be placed on academic suspension for one semester. Students may not enroll in credit courses while on academic suspension.

  1. Upon completion of the probationary semesters, the Chief Academic Officer or designee will notify students whose semester GPAs are below 2.0 indicating that they have been placed on academic suspension.
  2. Students who wish to appeal academic suspension must follow the procedures for appeal.

Reinstatement
Students readmitted after academic suspensions are considered to be on academic probation. Refer to academic probation procedures.

Appeal
Students have one opportunity to appeal academic suspension. The appeal process must be completed before the start of the next semester. After the semester has begun, no appeals of academic suspension will be acknowledged.

  1. Students must submit a formal letter of appeal including supporting documentation to the Chief Academic Officer or designee.
  2. Upon receipt of appeal documentation, a decision will be made and students will be notified within 14 days, except when the College is closed or during semester breaks.

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Attendance

Absence of Teaching Faculty Members
If a teaching faculty member is late for class, students must remain in class at least 15 minutes after the time the class is scheduled to begin.

Student Attendance Policy
Students are expected to attend all classes except for reasons of illness or emergency. Each instructor will determine and announce the attendance policy and requirements for each course. Make-up tests may be administered at the request of the student and at the convenience and discretion of the instructor.

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Credit Hours

A credit hour is the unit by which academic work is measured. In a 15-week term, a minimum of 50 minutes spent in class per week represents a credit hour. If a student takes a three-credit course during a 15-week term, they can expect to attend class once a week for a minimum of 150 minutes, twice a week for a minimum of 75 minutes or three times a week for a minimum 50 minutes.

Each course and laboratory is assigned a particular number of credit hours, and these are specified in the section of this catalog titled Course Descriptions. As a guide, students can expect to prepare two hours per week outside of class for every credit hour enrolled.

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Hours Attempted and Earned

Hours attempted are the total number of credit hours in all the credit college-level courses for which students receive one of the letter grades listed under Grades and Quality Points.

Hours earned are the total number of credit hours in college-level courses for which students receive a letter grade of D or higher. No credit hours are earned with a grade of F, K, I, M, NG, R, or W.

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Final Examination Statement

Students are required to take the final examination in each course they are registered, on the date scheduled by the Office of Academic Programs. The exam should be a culminating activity which reflects students’ progress and a mastery of the course objectives. Permission for makeup examinations is left to the discretion of the instructor.

The exam schedule is available in each schedule of classes brochure and on the web.

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Course Substitutions

Students requesting course substitutions are required to get written permission from the appropriate academic administrator or program department chair. The substitution form must be filled out by the student, submitted to the appropriate academic administrator or program department chair, and, if approved, placed in the student’s permanent file. The student is responsible for securing approval, in advance, for any deviations from the requirements of their program of study. Students should maintain a copy of all approved substitution requests to be used in support of their graduation applications.

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Statewide Programs

In order to avoid duplication of specialized career program offerings, the state of Maryland’s community college system has designated these specific associate degrees as a statewide program. Students may attend at in-county rates, as long as the program is not offered at a public community college in the region of their residence or if offered, is not available due to enrollment capacity.

  • Allegany College of Maryland
    Hotel & Restaurant Management
    Medical Assistant
    Automotive Tech
    Forest Tech
    Culinary Arts
    Therapeutic Massage

  • Anne Arundel Community College
    Homeland Security Management
    Hotel/Restaurant Management
    Medical Assisting
    EMT Paramedic
    Therapeutic Massage
    Paralegal Studies

  • Cecil College
    Visual Communications
    Transportation and Logistics
    Government Contracting

  • College of Southern Maryland
    Massage Therapy
    Medical Laboratory Technician

  • Community Colleges of Baltimore County
    Aviation Management
    Computer Graphic & Visual Communication
    Veterinary Tech
    Chemical Dependency Counseling
    Mortuary Science
    Occupational Safety & Health Tech
    Radiation Therapy
    Health and Fitness Studies
    Horticulture
    Automotive Technology
    Construction Management
    Geospatial Application
    Automotive Technology – Collision Repair
    Diesel and Equipment Maintenance Technology
    Survey Technology
    Recreation, Parks and Tourism
    Labor Studies
    Interpreter Preparation
    E-Business Management
    E-Business Technology
    Multimedia Technology

  • Frederick Community College
    Nuclear Medicine Technology
    Emergency Management

  • Garrett College
    Natural Resources and Wildlife Tech
    Adventure Sports Management
    Juvenile Justice

  • Hagerstown Community College
    Industrial Technology

  • Harford Community College
    Technical/Professional Studies
    Electroneurodiagnostic Tech
    High Performance Manufacturing
    Science Lab Tech

  • Howard Community College
    Cardiovascular Tech
    Biomedical Engineer
    Photonics Technology

  • Montgomery College — All Campuses
    Diagnostic Medical Sonography
    Biotechnology
    Fire Science / Fire Service Management
    Graphic Design (AFA)
    Studio Art (AFA)
    Surgical Technologist

  • Prince George’s Community College
    Nuclear Medicine Tech
    Investigative Forensics
    Forensic Transfer Studies

  • Wor-Wic Community College
    Hotel–Motel–Restaurant Management
    Criminal Justice
 

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