Cecil College Policies and Procedures

 

Academic Honesty Policy

Policy
Cecil College adheres to the highest standards of academic honesty. Students at Cecil College are expected to maintain that high standard by taking responsibility for their own academic success and achievement. All forms of academic dishonesty are serious offenses and will not be tolerated, and could lead to sanctions up to and including expulsion from the college. All members of the College community share the responsibility for the academic standards of the College. Academic honesty is a cornerstone of the development and acquisition of knowledge and is a critical component of continued membership in the College community.

Definitions
Violations of the Academic Honesty Policy include, but are not limited to:

  1. Plagiarism
  2. Cheating
  3. Fabrication
  4. Other forms of academic dishonesty not specifically described here but in violation of the intent of the Academic Honesty Policy.

Plagiarism includes but is not limited to:

  • The inclusion or use of someone else’s words, ideas, or data as one’s own;
  • The use of an author’s exact words without acknowledging the source and enclosing the material in quotation marks;
  • The use of an author’s words, ideas, opinions, thoughts, or theories in paraphrase or summary without acknowledging the source;
  • Submitting in part or whole another person’s work as one’s own, or permitting someone else to do academic work for oneself.

Cheating includes but is not limited to:

  • The use or attempted use of unauthorized materials, information, or study aids in an academic exercise or assignment;
  • Copying any portion of another’s work and submitting it as one’s own;
  • Allowing another person to copy one’s work;
  • Soliciting to copy another person’s work;
  • The unauthorized collaboration with any other person on any academic exercise;
  • The unauthorized use of electronic instruments, such as cell phones, calculators, or other devices to access or share information;
  • The unauthorized completion for another person of an academic work or permitting someone else to complete an academic work for oneself;
  • The use of unauthorized knowledge of the contents of test, quizzes, or assessment instruments;
  • Submitting a paper in two different classes during one semester without permission of the faculty members;
  • Submitting previously graded work without permission of the faculty member;
  • Taking an examination or writing a paper for another student;
  • Inaccurately listing as a co-author of a paper or project someone who did not contribute.

Fabrication includes but is not limited to:

  • Fabricating, falsifying, or inventing any information or citation;
  • Making up the data for a research project or lab experiment;
  • Stating an opinion as a scientifically proven fact;
  • Altering the results of a lab experiment or survey;
  • Misrepresenting information such as data, facts, or results.

Procedures

  1. Faculty members should inform students of the Academic Honesty Policy at the outset of each course in writing; however, it is each student’s responsibility to know and understand the policy and these procedures. Lack of awareness of the policy and procedures shall not be considered a defense against any violation of the Academic Honesty Policy.
  2. If an infraction is suspected, the faculty member shall be responsible for gathering data to support the allegation of academic dishonesty.
  3. Within 14 days from the initial confirmation of the suspected infraction, the faculty member shall attempt to contact the student to arrange a conference. Except where the College is closed or during semester breaks, the conference must be held within 14 days from the date of the contact. Contact may be made by email, by mail or by telephone (based upon contact information on file with the College). See Note below if no contact is made.
  4. During the conference, the faculty member shall inform the student of the alleged infraction, present evidence, and afford the student the opportunity to respond to the allegations.
  5. During the conference, the faculty member may
    1. impose a warning or require that a student redo an assignment or
    2. issue a failing grade for the assignment, the test, or for the course.
  6. Copies of relevant written documents should be provided to the student at the time of the conference including the Notification of Violation of the Academic Honesty Policy. The faculty member shall retain a copy and submit one copy of the Notification of Violation of the Academic Honesty Policy to the following: Dean of Academic Programs, Department Chair, and Student.
    Note: If the student cannot be reached for a conference or refuses to sign the notification form, the faculty member shall file the Notification of Violation of the Academic Honesty Policy with the Dean of Academic Programs without the student’s signature and attach documentation of efforts to contact the student.
  7. In all events, upon receipt of the Notification of Violation of the Academic Honesty Policy, the Dean of Academic Programs shall research the possibility of prior incidents and determine if further sanctions should be imposed.
  8. If the faculty member deems a sanction stronger than course failure may be appropriate, the faculty member shall make a written recommendation to the Dean of Academic Programs who may, in collaboration with the faculty, impose sanctions up to and including expulsion from the College.
  9. Upon receipt of the faculty member’s recommendation or the conclusion of the Dean of Academic Programs’ investigation, the Dean shall endeavor to notify both the student and the faculty member of the Dean’s decision within 14 days, except where the College is closed or during semester breaks.

Appealing a Sanction

  • The student may not circumvent a sanction of course failure by changing status in the course, i.e. by dropping, withdrawing, being withdrawn, removing the name from the class rolls or changing to audit.
  • The type or specific nature of a sanction is not grounds for an appeal.
  • If the student wishes to appeal any finding or sanction, he or she should send a written appeal within 14 days of the date upon which notice of the sanction is issued to the Vice President of Academic Programs. The appeal must specify the specific grounds for appeal and copies of all relevant documents shall be attached to the appeal. No issue shall be considered unless set forth in the appeal notice.
  • If no appeal is received by the Vice President of Academic Programs within the 14 days, the student waives further right of appeal.
  • After consultation with the faculty member regarding the student appeal, the Vice President of Academic Programs may uphold or modify the sanction.
  • If the student wishes to appeal the Vice President’s decision, the student must file the hearing request within 14 days in writing to the Vice President of Academic Programs. The request must specify the specific grounds for appeal and copies of all relevant documents shall be attached to the appeal. No issue shall be considered unless set forth in the hearing request.
  • Upon receiving the appeal, the Vice President of Academic Programs will direct and appoint a Hearing Board to hear the appeal. The Board will be composed of a Vice President, Dean or designee, a representative of the advising staff, 3 faculty members including one from the department in which the infraction was initiated (if possible), and 2 student representatives selected by the Vice President of Student Services and Institutional Effectiveness. No one previously involved directly in the matter shall be a member of the Hearing Board. The hearing shall be conducted within a maximum of 30 days of the appeal, except where the College is closed or during semester breaks, and shall be recorded. The Board ruling shall be final. Results of the appeal process will also be on file in the Dean of Academic Programs’ office.
  • The appeal process will be conducted as expeditiously as possible; during the appeal process the imposed penalty shall stand. During the appeal process, the student may remain in the class.
  • The decision of the Hearing Board is final and is not subject to appeal.

Note: This process applies only to sanctions related to the Academic Honesty Policy. All grievances should follow the Student Grievance Policy and Procedures.

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Academic Standards for Credit Students Policy

Students at Cecil College are expected to take responsibility for their own academic success and achievement within the program of study planned with their academic advisors. Each semester Academic Programs will identify students who are not making academic progress. Academic progress is defined as maintaining a cumulative grade point average (GPA) of at least 2.0 for the time enrolled at Cecil College. Student Services and Institutional Effectiveness will provide intervention and support for students to encourage their academic progress. Students who are not making academic progress will be subject to academic probation or academic suspension. Developmental courses are considered in the determination of the GPA for academic probation or academic suspension.

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Americans With Disabilities Act

The Americans with Disabilities Act was signed into law on July 26, 1990. This law reinforced the concept of reasonable accommodations in education. The legal discussion in Section 504 of the Rehabilitation Act of 1973 states in part:

“No otherwise qualified handicapped individual shall, solely by reason of his/her handicap be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”

We assure that the same educational programs and services offered to other students be available to students with disabilities. We must provide physical and programmatic access by means of reasonable accommodations. This includes removal of architectural barriers, provision of auxiliary services, teaching strategies and institutional policies.

Students needing assistance with receiving accommodations or who have questions regarding ADA concerns should contact the ADA Coordinator in the Advising Center at 443-674-1892, or seek access through the Cecil College website.

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Responsible Use of Information Technology Resources

Policy
It is the policy of Cecil College that all members who use the College’s computing, information or communication resources must act responsibly. Every user is responsible for the integrity of these resources under their control. All users of College-owned or College-leased information technology systems must respect the rights of other users, respect the integrity of the physical facilities and controls, and comply with all pertinent licenses and contractual agreements. All members of the Cecil College community will act in accordance with these responsibilities, relevant laws (including but not limited to the Telecommunications Act of 1996) and contractual obligations, and the highest standard of ethics.

Prior to accessing a Cecil College computer and/or a Cecil computer network, you will be required to agree or disagree to the following disclaimer.

You are about to access a Cecil College computer and/or computer network that is intended for authorized users only. You should have no expectation of privacy in your use of this network. Use of this network constitutes consent to monitoring, retrieval and disclosure of any information stored within the computer or network for any purpose including criminal prosecution.

Use of the Cecil College computer systems is contingent upon the following rules:

  1. You may not attempt to access or modify any data or programs unless you have been granted permission.
  2. You may not make unauthorized copies of any copyrighted software for personal use.
  3. You may not engage in any activity which: harasses other users; makes personal profit or conducts personal business; participates in gambling activity; endangers lives or livelihoods; accesses or distributes pornographic material; or engages in criminal activity.
  4. You may not download, install, or run any program from the Internet without the approval of your instructor or a network administrator.
  5. You may not install or run any software, which is not supplied or authorized by the College.
  6. You may not run password tracking, password cracking, or virus generating programs for any reason.
  7. You may not install or run any streaming video, or live audio programs from the Internet without the specific approval of your instructor or a network administrator.

Electronic mail (Email) services are provided for students, faculty and staff and should not be used for fraudulent, harassing, or obscene purposes.

Unauthorized or illegal use of a Cecil College computing asset will not be tolerated and may result in disciplinary or criminal prosecution or both.

Procedure

  1. Introduction
    Information technology at Cecil College is provided to facilitate the educational process and the administrative efforts in support of research and instruction for faculty, staff and students of Cecil College. The use of said facilities must be consistent with the mission statement of the College and with facilitating the exchange of knowledge and information, while encouraging resource sharing and collaborative projects in education and research.

    The Responsible Use of Information Technology Policy for Cecil College contains the governing philosophy for regulating faculty, staff, and student use of the College’s information technology resources. It spells out the general principles regarding the appropriate use of equipment, software, and networks. By adopting this policy, the College recognizes that all members of the College are also bound by local, state, and federal laws relating to copyrights, security, and other statutes regarding electronic media. The policy also recognizes the responsibility of faculty and staff to take a leadership role in implementing the policy and assuring that the College community complies with the policy.

    Information technology provides important means of communication, both public and private. Users and system administrators will respect the privacy of person-to-person communication in all forms, including voice (telephone), text (electronic mail and file transfer), and image (graphics and video).

    Access to the College’s information technology facilities is a privilege granted to the College’s students, faculty, staff and others designated by the College. Access to College information resources may be granted, limited, or withdrawn by the College based on the following factors: observance of relevant guidelines, laws, and contractual obligations, the requester’s need to know, the information’s sensitivity, the risk of damage to or loss by the College, and the person’s previous history of use.

    The College reserves the rights to extend, limit, restrict, or deny privileges and access to its information resources. Individuals other than College faculty, staff, and students may be permitted access to information as long as such access does not violate any license or contractual agreement, College policy, or any federal, state, county, or local law or ordinance.

    College facilities and accounts are to be used for the activities or purposes for which they are assigned. College computing resources are not to be used for commercial purposes without written authorization from the College. In these cases, the College will require payment of appropriate fees. This policy applies equally to all College-owned or College-leased equipment.

    Users must guard against abuses that disrupt or threaten the viability of any system, including those at the College and those on networks to which the College’s systems are connected. Access to information resources without proper authorization from the data owner, unauthorized use of College facilities, and intentional corruption or misuse of information resources are direct violations of the College’s standards for conduct, as outlined in the Cecil College Faculty and Staff Manuals, and the Student Handbook.
  2. Implementation
    Cecil College’s Information Technology Department and the Information Technology staff are responsible for the implementation of this policy. Faculty, staff and students are responsible for following all policies and guidelines specified and implied.
  3. Enforcement
    Alleged violations of this policy shall be subject to the procedures outlined in the Cecil College Faculty and Staff Manuals, College Catalog (Student Misconduct Policy), and the Student Handbook. Cecil College treats access and use violations of computing facilities, equipment, software, information resources, networks, or privileges seriously. Cecil College will pursue criminal and civil prosecution of violators when appropriate.
  4. Procedures for Use of Information Technology at Cecil College (Cecil)

    1. It is prohibited for users to interfere with or disrupt network users, services or system resources. Disruptions include, but are not limited to, distribution of unsolicited advertising, creation and/or propagation of computer worms or viruses, transmission of slanderous and/or harassing materials, chain letters, and using Cecil facilities to gain unauthorized entry to any other facility, whether they are internal or external to the Cecil network.
    2. It is prohibited for users to use equipment for illegal purposes as defined in the Telecommunications Act of 1996.
    3. It is prohibited for users to use Cecil’s information technology resources for private financial gain.
    4. It is prohibited to divulge student e-mail addresses without the consent of the owner of that address.
    5. All data found on Cecil administrative systems is to be considered confidential. This is true even if the software system does not enforce this confidentiality.
    6. All software found on Cecil systems is licensed by Cecil and as such may not be copied for personal use, transferred to non-Cecil equipment or modified in anyway.
    7. Users not accessing the systems for six consecutive months will be considered inactive and will be removed from the system unless Information Technology is informed that they are on extended leave.
  5. Guidelines for Creation and Maintenance of World Wide Web (WWW) pages at Cecil College
    All WWW pages created for departments or organizations within Cecil and placed on the Web Server are considered an official representation of Cecil and thus must be in compliance with the stated mission and standards for Cecil.

    1. All pages for students/student organizations must be approved by the faculty/staff advisor and the Vice President of Students and Institutional Effectiveness or designee.
    2. All departmental pages must be approved by the appropriate Vice President, Dean or Administrator.
    3. All WWW pages are subject to periodic review by appointed person(s).
  6. Disciplinary and Appeal Procedures Disciplinary Procedures:
    • Students:
      Students who are charged with violation of the policy will be referred to the Vice President of Student Services and Institutional Effectiveness or designee.

      Students who are found in violation of the policy may receive the following sanctions:

      First Offense: The Vice President of Student Services and Institutional Effectiveness or designee may refer the student to appropriate counsel in the proper use of the technology resource. Sanctions may be imposed depending on the seriousness of the violation.

      Second Offense: Sanctions may include but not be limited to temporary suspension of the technology resource.

      Third Offense: This will result in serious disciplinary action including but not limited to suspension of the technology resource, including E-mail and Internet access. Serious multiple violations could result in dismissal from the College.

      Based on the principles of standard classroom management, faculty reserves the right to dismiss students (temporarily or permanently) from a class if the student’s use of technology in that class is not consistent with the academic objectives of the course.

      Appeal Procedures: Complaints will be adjudicated as detailed in the Student Misconduct Policy. This process is described in detail in this Catalog.
    • Faculty/Staff:
      Based on the nature of the offense and/or the number of violations, and if the violation is confirmed, the appropriate supervisor may take action in accordance with due process.

      Appeal Procedures: Any determination of the College or action taken which affects an employee of the College may be formally appealed through one of the College’s available grievance procedures, if any such procedure applies to the employee. If no grievance procedure applies, any determination below the level of President may be appealed to the President, but a decision by the President will be considered final.

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The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copy-righted material. The person making the copy is liable for any infringement. For further information about copyright laws consult the following:

  • Internet sites for more information about copyright: fairuse.stanford.edu and www.loc.gov/copyright.
  • Books about copyright laws that can be borrowed from the library.
  • DVD’s about copyright laws that can be viewed in the library. Cecil College has purchased an annual academic license to the Copyright Clearance Center. Faculty can search the Clearance Center to determine copyright permissions obtained through this license at www.copyright.com/services/copyrightoncampus/.

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Drug Use and Alcohol Abuse Prevention Policy

It is the policy of Cecil College, in accordance with State and Federal guidelines, to promote a drug free workplace and campus.In addition, Cecil College recognizes and supports the need to continue a firm stand on the issue of drug use and alcohol abuse prevention and education.

Procedures for a Drug Free Workplace and Campus
In compliance with the Drug Free Workplace Act of 1988, The Drug Free Schools and Communities Acts of 1986 and 1989 and The State of Maryland Executive Order 01.01.1989 — Drug and Alcohol Free Workplace, the Board of Trustees of Cecil College adopted the Drug Free Workplace Policy effective March 18, 1989 and the Drug Use and Alcohol Abuse Prevention Policy effective October 1, 1990. These procedures are reviewed and amended biannually, as required by the U.S. Department of Education.

Philosophy
Cecil College is dedicated to maintaining an educational environment that prepares students for an enriched and productive participation in society, thus enhancing the quality of community life. Social life should assist, and not detract from, these most basic goals. All members of the academic community — trustees, students, faculty, administrators and other staff members — share the responsibility for protecting the academic environment, and all are expected to exemplify high standards of professional and personal conduct.

The illegal or abusive use of alcohol and other drugs by members of the academic community adversely affects the educational environment as well as the workplace. It is not only detrimental to academic endeavor and enjoyable social activity, but is potentially illegal, dangerous to health, frequently produces destructive behavior, is likely to cause irresponsible use of motor vehicles or other equipment, and often impairs personal interaction and decision making.

Therefore, Cecil College is committed to having a campus that is free of alcohol and other drug use and abuse. In keeping with its mission, Cecil College will utilize prevention through education as a major approach to the problem. Standards of conduct for members of the campus community will be established herein and will include remedial actions and sanctions as required by law.

Definitions
The following terms used in these procedures are defined as follows:

  • “substance” means alcohol and other drugs;
  • “alcohol” means alcohol or ethanol;
  • “drug” means any substance taken into the body, other than food, which alters the way in which the body normally functions; and
  • “abuse” means use of any illegal drug or use of any drug, including alcohol, over the counter or prescription drugs, when use is not in conformance with prescription requirements, or circumstances when use is not permitted.

Prohibition Against the Abuse of Drugs, Substances and Alcohol
The sale, distribution, use, manufacture, possession or abuse of illegal drugs and the abuse of alcohol and other substances is a violation of federal and/or state laws and is prohibited at all times. Violators will be subject to arrest and prosecution. Students, faculty and staff who are found guilty of violating federal and/or state laws on College property, or while on College business, will be subject to disciplinary action up to and including dismissal and/or termination. Penalties may include drug and alcohol education and referral to the Cecil County Alcohol and Drug Center or other treatment programs in lieu of dismissal or termination.

College-Wide Resources
Available to all members of the College community, the College supports Project Alert, a student-directed information program, providing education, individual and group support, and confidential referral to treatment and counseling services. Information projects, such as workshops, speakers and orientation programs, are designed and presented to develop awareness of the dangers and consequences of substance abuse. For additional information, contact The Advising Center at 410-287-1000.

Additional information resources available in the community include:

  • The Drug and Alcohol Center 410-996-5106
  • Family Services of Cecil County 410-398-4060
  • Union Hospital of Cecil County 410-398-4000
  • The Vet Center 410-398-0171
  • Cecil County Mental Health 410-996-5104
  • Cecil Citizens Against Drugs 410-392-0055

Risks of Alcohol and Other Drug Use
Federal and state laws require the College to provide basic information within its policy about the numerous health risks associates with abuse of substances. It is not possible to fully explain all of them within this document, but some of the facts will be outlined in accordance with the requirements. Project Alert maintains a resource library, circulates flyers, articles and pamphlets on many of these health risks in addition to its classes, seminars and workshops.

Impairment of motor skills, loss of judgment and toxic reactions are among the many risks associated with alcohol and other drug use and abuse. Physical and psychological dependence can result from prolonged or continuous use of alcohol and other drugs. Sometimes even short term or periodic use of certain substances can produce physical and psychological dependence. Alcohol and other drug use has been related to a broad range of illnesses such as liver disease, nutritional deficiencies, ulcers, neurological and convulsive disorders, cancers, heart and artery diseases.

Some other known effects and risks include:

  • HIV Infection: (Human Immunodeficiency Virus) — the virus which causes AIDS (Acquired Immune Deficiency Syndrome). AIDS can be a fatal condition. Intravenous (IV) drug users and people under the influence of alcohol and other drugs are at risk for contracting the HIV virus. The use of alcohol and other drugs impairs judgment, lowers defenses and can put the user and user’s partner(s) in danger of acquiring HIV by transfer of blood products, and the transfer of other body fluids.
  • Drug Affected Infants: Alcohol and other drug use during pregnancy can be very dangerous since these substances pass freely from the mother’s body to the baby’s. New studies also show that a male’s use of alcohol and other drugs can affect the unborn child. One in ten children born in urban areas have been prenatally exposed to cocaine. Among the many symptoms, affected infants are likely to be born with low birth weight (under 5.5 pounds), suffer from attention deficit problems, coordination and developmental retardation and are at increased risk of Sudden Infant Death Syndrome (SIDS).
  • Fetal Alcohol Syndrome (FAS): an especially tragic result of drinking by pregnant women because its victims are helpless babies. Drinking alcohol is very risky in any stage of pregnancy, especially during the first trimester. An estimated three out of every1,000 babies born has fetal alcohol syndrome. Effects can be similar to those described above for drug-affected infants.

Other substances and known effects include:

  • Marijuana — made from the dry leaves of the hemp plant. When smoked or eaten, it alters the chemicals in the body that control mood, appetite, perception, energy and concentration. The drug affects the brain cells in a way that disrupts long and short term memory. Marijuana also creates hormonal changes in both males and females which can lead to damage of the reproductive system, affecting the unborn child.
  • Anabolic Steroids — laboratory-made substances which are used primarily by athletes to increase muscle size and body weight. In addition to being illegal, steroids can cause serious negative side effects. Psychological problems include increased anger, uncontrolled aggression, depression and low tolerance for frustration. Physical side effects in men include a decrease in sperm count, atrophy of the testes, impotence, cancer of the prostate, early baldness, high blood pressure, heart disease and liver failure. In women, side effects include masculinizing reactions such as growth of facial and body hair, deepening of the voice, male pattern baldness and menstrual irregularities. In both sexes, there is an increased risk of birth defects in babies born to parents who use or used steroids.
  • Cocaine and “Crack” — derived from the leaves of the cocoa plant. When inhaled or smoked it stimulates the central nervous system and increases heart rate, blood pressure and body temperature. Some doses can cause weight loss, damage to the central nervous system, skin abscesses, and perforation of the septum of the nose, depression and paranoid psychosis. Newborn babies of mothers abusing the drug can be addicted.
  • LSD or “Acid” — a hallucinogenic substance that is chemically derived from components of grain fungus. When ingested it causes dilation of the pupils and increases pulse rate, blood pressure and body temperature. Acting on the brain, it causes sensory distortions and hallucinations. Other responses include loss of identity, faulty judgment, sense of unreality, anxiety, depression, terror and panic. It can result in psychological dependence, and is potent in small doses. Narcotics — include opium, morphine, heroin, codeine and synthetic substances that can be taken orally, snorted, smoked or injected into the skin or a vein. They relax the central nervous system and appear to be able to reduce anxiety levels, promote drowsiness and allow sleep in spite of severe pain. Short-term physical effects include pinpoint pupils, lethargy, skin abscesses, chronic constipation, nausea and respiratory depression. Psychological effects include anxiety, irritability, mood swings, depression, drug seeking and antisocial behavior.

Maryland Alcoholic Beverage Laws

  1. The minimum legal age for the possession and/or consumption of alcoholic beverages is 21 years.
  2. It is unlawful to purchase alcoholic beverages for, or to give alcohol to, a person under 21 years of age.
  3. It is unlawful for any minor to knowingly and willingly make any misrepresentation or false statement to his/her age in order to obtain alcoholic beverages.
  4. It is unlawful for any person to purchase alcoholic beverages for consumption by an individual who is known to be a minor.
  5. It is unlawful for any persons to possess open containers of any alcoholic beverage in a public place.
  6. In Maryland, the penalties for persons over 21 driving under the influence (DUI — Blood Alcohol Concentration — BAC.07) and driving while intoxicated (DWI — BAC.10) includes fines, suspension or revocation of license and imprisonment.
  7. Effective January 1, 1990, the driver of a vehicle who is under 21 and who has a .02 Blood Alcohol Concentration (BAC) can have his/her driver’s license suspended for one year.

Cecil County Code for Possession of Alcohol
It is a violation in Cecil County to possess an open container that contains or has contained alcoholic beverages on a street, in a parking lot, on a highway, on a sidewalk, in other public places or in a motor vehicle. This applies equally to campus premises.

College Requirements for Alcohol Use
Cecil College recognizes that a responsible and mature attitude towards alcohol is a desirable goal. These requirements and guidelines provide an opportunity to develop such responsibility. They presume adherence to Maryland State Law and respect for the rights of others.

  1. The use, possession, and/or serving of beer and wine at all College activities is subject to county, state and federal regulations.
  2. The use, possession, and/or serving of alcoholic beverages is prohibited at all on-campus College sponsored student activities. Requests for exceptions to these guidelines should be directed to the Vice President of Student Services and Institutional Effectiveness or the appropriate budget head.
  3. Non-student activities sponsored by any department, faculty or staff at which alcohol will be served require approval from the Vice President or Budget Head of the division.
  4. Alcoholic beverages will not be sold or served at College sporting events.
  5. STUDENT PLEDGE: In accordance with Federal law, the following statement with required signature is contained in the student Application for Admission: “In making this application, I accept and agree to abide by the policies and regulations of Cecil College concerning drug and alcohol abuse and understand that the unlawful use of drugs or alcohol will subject me to the penalties contained in those policies and regulations.”

Guidelines for Complying with College Alcohol Requirements

  1. Admission to events where alcohol is served must be by invitation or ticket. Members of the College community are responsible for their guests to insure adherence to all applicable laws, regulations and policies as well as appropriate behavior.
  2. A notice of the legal drinking age must be posted at the entrance to the event in the immediate serving area.
  3. The event coordinator is responsible for a system to ensure that no one who is underage is served alcoholic beverages. A college representative or designee will be in attendance at all student events where alcoholic beverages are served in order to provide overall supervision of the event and to monitor the service and use of alcoholic beverages.
  4. The burden of proof for showing legal age is placed upon the person desiring alcohol service. No service will be provided unless clear evidence of legal age is presented. No person under the legal drinking age of 21 shall be served alcohol. The following procedures are recommended:
    • Check picture I.D.s at the entrance. Acceptable identification consists of a valid driver’s license with photo or other I.D. issued to non-drivers by the D.M.V.
    • Use an ink stamp or other non-transferable identification for all persons who are of legal drinking age.
    • Serve each person only one drink at a time.
  5. No person who is intoxicated or appears under the influence of drugs or alcohol, or who is disorderly in conduct, may attend an event nor consume, serve or dispense alcoholic beverages. If an individual becomes intoxicated at the function, he/she will not be served additionally and may be asked to leave for the remainder of the event. A free ride home will be offered to anyone appearing unsafe to drive a vehicle. Unusual and/or suspicious behavior should be assessed on a case-by-case basis by the instructor or supervisor and appropriate action or referral taken. If necessary, the instructor or supervisor may seek additional advice or assistance from appropriate resources at the College.
  6. All bartenders must be 21 years of age or older. According to Maryland law all facilities must have a person on site who has completed a certified alcohol intervention workshop. Server intervention workshops will be offered each semester by qualified trainers under Maryland licensing regulations for students, faculty, and staff recruited to be servers at functions where alcohol is available.
  7. At all events where alcoholic beverages are served, nonalcoholic beverages such as soft drinks, lemonade, coffee and tea must be provided at minimal cost. Amounts must be reasonably related to expected attendance below the age of 21 and persons who prefer not to drink alcoholic beverages.
  8. High fat, high-protein foods, in quantities proportional to the number of guests, shall be provided and prominently displayed throughout any event where alcohol is served.
  9. The serving of alcohol must be discontinued one hour prior to the close of the event and a free ride home will be provided upon request or offered to anyone appearing unsafe to drive a vehicle.
  10. Alcoholic beverages will be served only in the area(s) reserved.
  11. Alcoholic beverages may not be brought in by others nor removed for consumption elsewhere.
  12. No one should be induced or coerced, even subtly, to drink or to over indulge. The serving of alcoholic beverages must be incidental to the event and not the focus of the event.
  13. Alcohol will only be available for a maximum of three hours and not past 12:00 midnight.
  14. No advertising for an event which promotes alcohol or emphasizes the quantity of alcohol to be served is permitted. All promotional material and/or paid advertising must be reviewed and approved by a designated Enrollment and Student Support Services administrator.
  15. Alcoholic beverages may not be given away as door prizes or raffled.

Policy Enforcement for Students

  1. Violations by students are subject to law enforcement procedures as applicable and/or to action according to the College’s disciplinary procedures for students. Violators of College policy will receive sanctions up to and including expulsion and/or referral for prosecution. Individuals may be referred to an appropriate substance abuse education program or to the Cecil County Alcohol and Drug Center as a provision of any penalty or sanction for violation of policies and/or regulations.
  2. Violations by students will be handled according to the “Due Process” procedure through Student Services and Institutional Effectiveness or the division of Career and Community Education as applicable.

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Family Educational Rights and Privacy Act (FERPA)

The Family Educational Rights and Privacy Act (FERPA) allows the Registrar to release student directory information. This information may include names, addresses, telephone numbers, birth dates, birth places, major fields of study, attendance dates, degrees and awards, the most recent educational agencies or institutions attended, participation in officially recognized college activities or sports, and athletic team members’ weights and heights. The College generally will release only the student’s name, dates of attendance and degrees, and/or certificates earned as directory information.

To have directory information withheld, written notification must be received from currently enrolled students in the Registrar’s Office within two weeks after the first day of classes for the semester/term. Cecil College assumes that failure on the part of any student to request withholding of directory information indicates individual approval for disclosure.

The Act affords students the opportunity to inspect and review their educational records within forty-five (45) days of the College’s receipt of request for access. Students should submit, to the Registrar, written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place for review.

Students may request an amendment of any of their educational records that they believe are inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his/her right to a hearing.

Students have the right to f ile a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U. S. Department of Education, 400 Maryland Avenue, SW, Washington DC 20202-4605.

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Non-Discrimination Statement

It is the policy of Cecil College not to discriminate against any individual by reason of race, color, sex, marital status, citizenship, national or ethnic origin, age, religion, sexual orientation, or disability (which can be reasonably accommodated without undue hardship) in the admission and treatment of students, educational programs and activities, scholarship and loan programs, recruitment, hiring or promotion of faculty and staff, or with conditions of employment, in accordance with and to the extent required by law.

The Director of Human Resources is available to assist College employees and students in answering questions or resolving issues related to the non-discrimination, equal opportunity and issues related to access and accommodation for individuals with disabilities.

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Prohibition of Weapons

  1. Policy
    Cecil College employees, students, visitors and guests are not permitted to keep, bring, or transport weapons of any kind onto the College campus or other facilities owned or leased by the College. Weapons include, but are not limited to, rifles, shotguns, handguns, pellet or BB guns, stun guns, dangerous knives as defined in Maryland statute § 4-101, Billy club, makeshift weapons, martial arts weapons, ammunition and explosives or any other lethal or dangerous device capable of casting a projectile by air, gas, explosion or mechanical means on any property or in any building owned or operated by the college or in any vehicle on campus. The Director of Safety & Security or his designee, upon observation or a report, may confiscate any weapons brought to any Cecil College locations. The weapon will be turned in to the Maryland State Police.

    The College recognizes that occasionally there are legitimate academic purposed for weapons on campus. Any requests for exceptions related to academic purposes should be directed to the Vice President, Academic Programs who will coordinate with the Vice President, Administrative Services.
  2. Procedure
    There may be other items not cited above that the Director, Security/Safety or other College official deems to be unsafe and are thereby prohibited on College facilities. The only exception is a weapon in the possession of a person authorized by a governmental organization, and who has registered both his/her presence and weapon with the Cecil College Office of Safety & Security.

    The College considers violation of this policy to be a serious offense which could result in termination including one’s failure to report information regarding the possession of any weapon on campus. Likewise any student who violates this policy or fails to report information regarding the possession of weapons on campus will fall under the Student Code of Conduct Policy which could result in dismissal or expulsion.

    Exceptions for academic purposes must be requested in writing through the Vice President of Academic Programs. All requests shall be reviewed by the Vice President of Administrative Services in consultation with the Director of Security.

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Rights and Responsibilities of Student Members of the College

The following is a bill of rights and responsibilities adopted by Cecil College for the student members of the College community.

The bill was adopted from a report by the Carnegie Commission on Higher Education. Student members of the campus have an obligation to fulfill the responsibilities of their particular roles within the academic community.

  1. As citizens, student members of the campus enjoy the same basic rights, and are bound by the same responsibilities to respect the rights of others, as are all citizens.
    Among the basic rights are freedom of speech, freedom of press, freedom of peaceful assembly and association, freedom of political beliefs, and freedom from personal force and violation, threats of violence and abuse.
    Freedom of press implies the right to freedom from censorship in campus newspapers and other media, and the concomitant obligation to adhere to the canons of responsible journalism.
    It should be made clear that editorial opinions are not necessarily those of the institution or all of its members.
    The campus is not a sanctuary from the general law.
    The campus does not stand “in loco parentis” for its members.
    Each member of the campus has the right to organize his/her own personal life and behavior, so long as it does not violate the law or agreements voluntarily entered into, and does not interfere with the rights of others or the educational process.
    Admission to, employment by, and promotion within the campus shall be in accordance with the provisions against discrimination in the general law.
  2. All members of the campus have other responsibilities and rights based upon the nature of the educational process and the requirements of the search for the truth and its free presentation. These rights and responsibilities include:
    The obligation to respect the freedom to teach, learn, and conduct research, and publish findings shall be in the spirit of free inquiry. Institutional censorship and individual or group intolerance of the opinions of others are inconsistent with this freedom.
    Freedom to teach and to learn implies that the teacher has the right to determine the specific content of the course, within the established guidelines of the college or course definition, and the responsibility not to depart significantly from the area of competence or to divert significant time to material extraneous to the subject matter of the course.
    The obligation exists not to infringe upon the right of all members of the campus to privacy in offices and laboratories in the keeping of personal papers, confidential records, and effects, subject only to the general law and to conditions voluntarily entered into. Campus records of its members should contain only information which is reasonably related to the educational purposes or safety of the campus.
    The obligation exists not to interfere with any member’s freedom to hear and to study unpopular and controversial views on intellectual and public issues.
    The right exists to identify oneself as a member of the campus, and a concurrent obligation exists not to speak or act on behalf of the institution without authorization.
    The right exists to hold public meetings in which members participate, to post notices, and to engage in peaceful, orderly demonstrations.
    The right exists to recourse if another member of the campus family is negligent or irresponsible in performance of his or her responsibilities, or if any member of the campus represents the work of another as his/her work.
    The right exists to be heard and considered at appropriate levels of the decision-making process about basic policy matters of direct concern. Members of the campus who have a continuing association with the institution and who have substantial authority and security have an especially strong respect for the rights of others and fulfillment of academic responsibilities.
    All faculty should maintain the highest standards in the performance of their academic responsibilities consistent with the individual student’s success.
    Trustees have a particular responsibility to protect the integrity of the academic process from external and internal attacks and to prevent the political or financial exploitation of the campus by any individual or group.
  3. The institution, and any division or agency which exercises direct or delegated authority for the institution has rights and responsibilities of its own. The rights and responsibilities of the institution include:
    Right and obligation to provide an open forum for members of the campus to present debate issues.
    Right and obligation to provide, for members of the campus, the use of meeting rooms under the rules of the campus including use of political clubs; to prohibit use of rooms by individuals members or groups of members on a regular or prolonged basis as free headquarters for political campaigns; and to prohibit use of its name, its finances, and its office equipment and supplies for any political purpose at any time.
    Right and obligation not to take a position, as an institution, in electoral policies or on public issues, except on those issues which directly affect its autonomy, the freedom of its members, its financial support, and its academic functions.
    Right and obligation to protect the members of the campus and visitors to it from physical harm, threats of harm or abuse; its property from damage and unauthorized use, and its academic and administrative processes from interruption.
    Right to require that persons on the campus be willing to identify themselves by name and address and to state what connection, if any, they have with the campus.
    Right to set reasonable standards of conduct in order to safeguard the educational process and to provide for the safety of members of the campus and the institution’s property.
  4. Student members of the campus have a right to fair and equitable procedures which shall determine the validity of charges of violation of campus regulations.
    The procedure shall be structured so as to facilitate a reliable determination of the truth or falsity of charges, to provide fundamental fairness to the parties, and to be an effective instrument for the maintenance of order.
    All members of the campus have a right to know in advance the range of penalties for violations of campus regulations. Definition of adequate cause for separation from the campus should be clearly formulated and made public.
    Charges of minor infractions or regulations, penalized by small fines or reprimands which do not become part of permanent records, may be handled expeditiously by the appropriate individual or committee. Persons so penalized have the right to appeal.
    In the case of charges of infractions of regulations which may lead to notation in permanent records or to more serious penalties, such as suspension or expulsion, members of the campus have a right to formal procedures with adequate due process, including the right of appeal.
    Members of the campus charged with or convicted of violations under general law may be subject to campus sanctions for the same conduct, in accord with campus rule essential to the continuing protection of other members of the campus and to the safeguarding of the education process.

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Sexual Misconduct Policy

I. Policy Statement

Cecil College (the “College”) is committed to maintaining a learning and working environment free from any form of Sexual Misconduct, including sexual and gender-based harassment or discrimination, sexual violence, dating violence, domestic violence, sexual exploitation and sexual intimidation. . Cecil College prohibits and will not tolerate Sexual Misconduct. Sexual Misconduct is a form of sex discrimination prohibited by state and federal laws, including Title IX of the Education Amendments of 1972 as amended (“Title IX”) and Title VII of the Civil Rights Act of 1964 as amended, and also may constitute criminal activity.

It is the responsibility of all members of the Cecil College community to demonstrate responsibility, civility, and respect in their behavior. Cecil College will promote a climate that is free from sexual misconduct through education and prevention programs as well as timely and thorough response to reported violations of the Sexual Misconduct Policy. Any employee, student, vendor or affiliated person who engages in sexual misconduct in violation of this policy will be subject to disciplinary action including but not limited to dismissal from a class, suspension from the College or permanent expulsion or termination in the case of employees.

All Cecil College community members are subject to this policy, regardless of sex, sexual orientation, gender identity and gender expression. This includes all College students, College faculty, and College staff, as well as third parties and contractors under the College’s control. Violations of the policy may occur between individuals or groups of individuals of any sexual orientation or actual or perceived gender identity. This Policy applies to Sexual Misconduct in connection with any College program or activity, including Sexual Misconduct: (1) in any College facility or on College property; (2) in connection with any College sponsored, recognized or approved program, visit or activity, regardless of location; (3) that impedes equal access to any College education program or activity or adversely impacts the employment of a member of the College community; or (4) that otherwise threatens the health or safety of a member of the College community.

No Retaliation and/or Intimidation
Any type of retaliatory and/or intimidating behavior against a person who files a complaint or otherwise participates in an investigation or adjudicatory action is expressly prohibited by this Policy. Cecil College shall take strong disciplinary action against any individual or group of individuals found responsible for retaliating and/or intimidating, or attempting to retaliate and/or intimidate, another person for making a report of sexual misconduct, participating in the investigation of sexual misconduct, participating as a witness in an adjudicatory proceeding, and/or otherwise participating in any way in support of a person exercising rights under this Policy.

II. Definitions

  1. For purposes of this Policy, the following definitions of prohibited forms of sexual misconduct include:
    1. Sexual Harassment is any unwelcome sexual advance, unwelcome request for sexual favors, or other unwelcome verbal or physical conduct of a sexual nature when: (1) Submission to or rejection of such conduct is made, either explicitly or implicitly, a term or condition of an individual’s employment, evaluation of academic work, or participation in any aspect of a College program or activity; (2) Submission to or rejection of such conduct by an individual is used as the basis for academic, employment, or activity or program participation related decisions affecting an individual; or (3) Such conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance, i.e., it is sufficiently severe or pervasive to create an intimidating, hostile, humiliating, demeaning or sexually offensive working, academic, residential or social environment.
    2. Sexual Assault is any type of sexual contact or behavior that occurs without the explicit consent of the recipient. . Non-Consensual Sexual Contact and Non-Consensual Sexual Intercourse as defined below may be considered Sexual Assault within the meaning of this Policy.
    3. Non-Consensual Sexual Contact is any intentional sexual touching, however slight and with any object or body part, or exposure or disrobing of another, that is without consent (as defined below) and/or by force or coercion. This includes intentional contact with breasts, buttocks, groin, mouth, or genitals, as well as any other intentional bodily contact that occurs in a sexual manner.
    4. Non-Consensual Sexual Intercourse is any sexual penetration or copulation, however slight and with any object or body part that is without consent and/or by force or coercion. Intercourse includes anal or vaginal penetration by a penis, object, tongue, or finger, and oral copulation (mouth and genital/anal contact), no matter how slight the penetration or contact.
    5. Sexual Exploitation means taking non-consensual or abusive sexual advantage of an individual to benefit anyone other than the person being exploited. Examples include: invading privacy, video or audio recording of sexual acts without consent, knowingly transmitting a Sexually Transmitted Infection (STI), sexually-based stalking or bullying, or exposing one’s genitals.
    6. Sexual Intimidation means (1) threatening to sexually assault another person; (2) gender or sex-based Stalking, including cyber-Stalking; or (3) engaging in indecent exposure.
    7. Dating Violence means violence or threat of violence between individuals in a personal and private social relationship of a romantic or intimate nature. The existence of such a relationship shall be determined based on a consideration of the length of the relationship, the type of the relationship, and the frequency of interaction between the persons involved in the relationship.
    8. Domestic Violence means violence committed by a current or former spouse or intimate partner, by a person with whom a child is shared in common, by a person cohabitating with or has cohabitated with the individual as a spouse or intimate partner, by a person similarly situated to a spouse, or by any other person similarly situated to a spouse or any other person against an adult or youth protected from those acts by domestic or family violence laws of Maryland. Domestic violence includes threats or a pattern of abusive behavior of a physical or sexual nature by one partner intended to control, intimidate, manipulate, humiliate, frighten, coerce or injure the other.
    9. Stalking means the repetitive and/or menacing pursuit, following, harassment, or other interference with the peace and/or safety of another person or that of his or her immediate family members; including cyber-stalking.
  2. Definition of Consent:
    Consent is defined as permission to act. It may be given by words or actions, so long as those words or actions create clear, mutually understood permission to engage in (and the conditions of) sexual activity. Consent must meet all of the following standards:
    1. Active, not passive. Silence, in and of itself, cannot be interpreted as consent. There is no requirement that an individual resist a sexual act or advance, but resistance is a clear demonstration of non-consent.
    2. Given freely. A person cannot give consent under force, threats, or unreasonable pressure (coercion). Coercion includes continued pressure after an individual has made it clear that he/she does not want to engage in the behavior.
    3. Provided knowingly. Legally valid consent to sexual activity cannot be given by:
      1. A person under the legal age to consent (16 years old in Maryland) or
      2. An individual who is known to be (or based on the circumstances should reasonably be known to be) mentally or physically incapacitated. An incapacitated individual is someone who cannot make rational, reasonable decisions because he or she lacks the capacity to understand the “who, what, when, where, why, or how” of a sexual interaction. This includes a person whose incapacity results from mental disability, sleep, involuntary physical restraint, unconsciousness, use of alcohol or other drugs.
    4. Specific. Permission to engage in one form of sexual activity does not imply permission for another activity. In addition, previous relationships or prior consent do not imply consent to future sexual acts. It is the responsibility of the initiator of the act to receive permission for the specific act. As a result, consent may be requested and given several times by multiple parties during a sexual encounter involving multiple acts.
  3. Definitions Related to Implementation of Policy:
    1. Retaliation means intimidating, threatening, coercing, or discriminating against any individual for the purpose of interfering with any right or privilege secured by law or College policy relating to Sexual Misconduct, or because an individual has made a report, testified, assisted, or participated in any manner in an investigation, proceeding, or hearing related to Sexual Misconduct. Retaliation includes retaliatory harassment.
    2. Interim Measures means reasonably available steps the College may take to protect the parties while a Sexual Misconduct investigation is pending.
    3. Responsible Employee includes any College employee who (1) has the authority to take action regarding Sexual Misconduct; (2) is an employee who has been given the duty of reporting Sexual Misconduct; or (3) is someone another individual could reasonably believe has this authority or duty. At a minimum, Responsible Employees must include: the Title IX Coordinator and any Title IX Team members, all College administrators, all faculty, all athletic coaches, and College security staff members.

III. Reporting Sexual Misconduct and Requesting Interim Measures

The College encourages victims of Sexual Misconduct to report those incidents to the College’s Title IX Coordinator or any responsible employee with whom the victim feels comfortable.

  1. Victim Reporting
    The College shall offer victims of sexual misconduct options for reporting the misconduct and requesting interim measures required by Title IX. These options shall include:
    • The victim reports the misconduct to the Title IX Coordinator or another College employee whom the College has designated as responsible for receiving and/or responding to reports of sexual misconduct. The victim should be notified of the interim measures available and requests for interim measures can be made by the victim to the Title IX Coordinator or responsible employee. Reports of sexual misconduct to responsible employees will be forwarded to the Title IX Coordinator who will determine what steps need to be taken. Generally, the College will investigate the report to determine what occurred and the College will provide interim measures during the investigative process and any disciplinary process.
    • The victim discloses the misconduct to a victim advocate through the Office of Student Life or the ADA and Special Services Officer who in turn can request interim measures on the victim’s behalf from the College. Under the second option, victims should be aware that when a victim advocate through the Office of Student Life or the ADA and Special Services Officer requests interim measures on their behalf from a responsible employee of the College and discloses that the reason for the request is sexual misconduct, the request may trigger the College’s Title IX obligation to investigate. To the extent the victim advocate through the Office of Student Life or the ADA and Special Services Officer makes such a disclosure, but, consistent with the victim’s wishes, asks that the College not investigate or otherwise notify the alleged perpetrator of the report, the Title IX Coordinator will consider whether it can honor the request while still providing a safe and nondiscriminatory environment for all students, and take Interim measures to protect the victim as necessary.
    • The victim,[ or his or her advocate through the Office of Student Life or ADA and Special Services Officer], requests supportive measures from the College without reporting the sexual misconduct to the College. While the College strongly encourages all victims of sexual misconduct to report the incident to the College directly, the College wants victims to have access to supportive measures regardless of when or whether they decide to report the conduct to the College.
  2. Third Party and Anonymous Reporting
    Individuals who have become aware of a violation of this Sexual Misconduct Policy that does not involve the individual directly should report to the Cecil College Title IX Coordinator. If an individual wishes to report a violation of the Sexual Misconduct Policy anonymously, the report should also be made to the Title IX Coordinator. Anonymous reporting may limit what action Cecil College may be able to take.
  3. Notification of the Means of Reporting Sexual Misconduct and Requesting Interim Measures
    The College shall provide notification to the College community of the means of reporting sexual misconduct and requesting interim measures.

IV. Interim Measures

Interim measures are those services, accommodations, or other assistance that the College puts in place for victims after receiving notice of alleged sexual misconduct but before any final outcomes - investigatory, disciplinary, or remedial - have been determined. The College wants its students to be safe, to receive appropriate medical attention, and to get the help they need to heal and to continue to access their educational opportunities. Upon receiving a report of sexual misconduct, the College will provide the victim, or the victim’s advocate, with a written explanation of the interim measures available on campus and/or through local community resources and shall ask victims, or their counselors or advocates, what measures are sought. The College shall determine which measures are appropriate for a particular victim on a case-by-case basis. If the victim or advocate identifies an interim measure that is not already provided by the College, the College will consider whether the request can be granted. In those instances where interim measures affect both a victim and the alleged perpetrator, the College will minimize the burden on the victim wherever appropriate.

A victim of sexual misconduct, or the victim’s counselor or advocate, may request the interim measures listed below. The College - after consulting with the victim or the victim’s advocate though the Office of Student Life or ADA and Special Services Officer - will determine which measures are appropriate to ensure the victim’s safety and equal access to educational programs and activities:

  • Academic accommodations
  • Assistance in arranging for alternative College employment arrangements and/or changing work schedules
  • A “No contact” directive pending the outcome of an investigation. Such a directive serves as notice to both parties that they must not have verbal, electronic, written, or third party communication with one another
  • Providing an escort to ensure that the student can move safely between school programs and activities
  • Assistance identifying an advocate to help secure additional resources or assistance including off-campus and community advocacy, support, and services

The College shall work with victims or their counselors or advocates to identify what interim measures are appropriate in the short term (e.g., during the pendency of an investigation or other school response), and shall continue to work collaboratively throughout the College’s process and as needed thereafter to assess whether the instituted measures are effective, and if not, what additional or different measures are necessary to keep the victim safe.

If a victim or a victim’s counselor or advocate requests any of the above measures on the victim’s behalf without disclosing that sexual misconduct is the basis for the request, the College will consider these requests for supportive measures consistent with its general policy of allowing counselors and advocates to seek such measures for victims of trauma without requiring that the nature of the trauma be disclosed.

V. Investigation Procedure and Protocol

The Cecil College Title IX Coordinator in responsible for receiving, investigating and coordinating the response to reports of this sexual misconduct policy violations at Cecil College. Once the College knows or reasonably should know of possible sexual misconduct, it must take immediate and appropriate action, in accordance with its internal procedures, to investigate or otherwise determine what occurred. This obligation applies to sexual misconduct covered by this Policy regardless of where the sexual misconduct allegedly occurred, regardless of whether a parallel law enforcement investigation or action is pending, and regardless of whether a formal complaint is filed.

A number of College employees shall be trained in conducting a formal investigation and may be designated by the Title IX Coordinator to assist as appropriate and if needed. As part of the investigation, the investigator shall meet with the reporting party to gather as much information as available about the alleged violation. The investigator should additionally interview anyone involved with the alleged violation in order to collect evidence and information.

Both the complainant and the respondent in an investigation have equitable rights to review evidence and participate in meetings specific to the investigation.

A request for confidentiality by the individual reporting alleged sexual misconduct may limit, but not prohibit, the College’s ability to limit the effects or prevent recurrence of alleged sexual misconduct.

VI. Grievance and Adjudication Procedures

Any alleged violation of this Sexual Misconduct Policy will be adjudicated under the procedures outlined by the Cecil College Student Code of Conduct in the case of an alleged violation by a student enrolled at Cecil College and by procedures otherwise applicable to adjudication of employee and third party alleged misconduct generally. The procedures, participants, sanctions and appellate process all apply to these proceedings related to alleged violations of this policy. However, to the extent such procedures are not otherwise specified and/or are in conflict with any procedures outlined by the Cecil College Student Code of Conduct or the procedures applicable to the investigation of employee or third party conduct, the following procedures specific to the adjudication of violations of this Sexual Misconduct Policy shall apply:

  • Mediation shall never be appropriate in sexual misconduct cases.
  • The parties to the proceeding shall have equitable rights including: notice of hearing(s) to both parties; on opportunity for both parties to present witnesses and other evidence, such as information about the specific alleged violation but not about the complainant’s prior sexual conduct with anyone other than the alleged perpetrator.
  • The parties shall be afforded similar and timely access to information to be used during the proceeding.
  • The parties are entitled to the same opportunities to have others present during the proceeding, including the opportunity to be accompanied to any related meeting or proceeding by an adviser of their choice (the scope of any adviser’s role or potential involvement shall be explained to the parties).
  • The preponderance-of-the-evidence (i.e., more likely than not) standard will be applied as the standard of review for determining findings of fact; used in any Title IX fact-finding and related proceedings, including any hearing.
  • Evidence of a prior consensual dating or sexual relationship between the parties by itself does not imply consent or preclude a finding of sexual misconduct.
  • The appeal process shall be equally available to the parties.

Any party participating in a proceeding may raise issues related to potential conflicts of interest of investigators or other individuals participating in the adjudication process by contacting the Title IX Coordinator.

As permitted by law, the institution must notify the parties concurrently, in writing, about the outcome of the complaint and whether or not sexual misconduct was found to have occurred. The institution must also concurrently inform the parties of any change to the results or outcome that occurs before the results or outcome become final, and the institution must inform the parties when the results or outcome become final. In addition, Cecil College shall not require either participant to abide by a nondisclosure agreement in writing or otherwise that would prevent the redisclosure of information related to the outcome of the proceeding.

VII. Prompt Resolution

If there is a determination that sexual misconduct has occurred, prompt and effective steps to eliminate the sexual misconduct, prevent its recurrence, and address its effects should be taken.

  • Prompt generally means within 60 calendar days from the time a report is brought to the College’s attention until an initial decision is rendered.
  • There may be circumstances that prevent the College from meeting the 60-day timeline. In such circumstances, the College shall document the reasons why it was unable to meet the 60-day timeline.

VIII. Training

  1. Prevention and Awareness Education
    The College shall develop and implement preventive education directed toward both employees and students. These educational initiatives should contain information regarding what constitutes sexual misconduct, definitions of consent and prohibited conduct, the College’s procedures, bystander intervention, risk reduction, and the consequences of engaging in sexual misconduct. These educational initiatives shall be provided for all incoming students and new employees. The College shall also develop ongoing prevention and awareness campaigns for its students and employees addressing the same information.

    Cecil College shall provide on-going education and awareness information about this Sexual Misconduct Policy and related procedures through student orientation, workshops, handouts, poster campaigns and other outreach activity targeted at both the general student population as well as athletes and other campus leaders.
  2. Annual Training Related to Implementation of Policy
    Cecil College faculty and staff shall receive annual training both in person and online on how to report incidents of sexual misconduct as well as how to effectively support victims. In addition, Public Safety personnel, the Title IX Coordinator, campus investigators, campus security authorities and participants in the adjudication process shall participate in appropriate annual training to assist them in meeting their responsibilities related to implementation of this Policy.

IX. Title IX Compliance Oversight

  1. Title IX Coordinator
    The President shall appoint a Title IX Coordinator responsible for coordinating the institution’s efforts to comply with and carry out its responsibilities under Title IX.

    The Title IX Coordinator must have adequate training on the requirements of Title IX, including what constitutes sexual misconduct, consent, credibility assessments, and counter-intuitive behaviors resulting from sexual misconduct. The Coordinator must understand how relevant institution procedures operate and must receive notice of all reports raising Title IX issues at the College.
  2. Title IX Team
    The President or the Title IX Coordinator may identify a Title IX Team, which may include the Title IX Coordinator, Deputy Title IX Coordinators, Title IX investigators, and representatives from campus security and the Human Resources Department. The Title IX Coordinator shall be responsible for coordinating the activities of the Title IX Team.
  3. Notice of Nondiscrimination
    1. Content
      The College shall publish a notice of nondiscrimination that contains the following content:
      1. Title IX prohibits the College from discriminating on the basis of sex in its education program and activities;
      2. Inquiries concerning the application of Title IX may be referred to the College’s Title IX Coordinator or the Office for Civil Rights; and
      3. The Title IX Coordinator and any Title IX Team Member’s title, office address, telephone number and email address.
    2. Dissemination of Notice
      The notice shall be widely distributed to all students, employees, applicants for admission and employment, and other relevant persons. The notice shall also be prominently displayed on the College’s web site and at various locations throughout the campus, and must be included in publications of general distribution that provide information to students and employees about the College’s services and policies. The notice should be available and easily accessible on an ongoing basis.

X. Legal Sufficiency Review

The College shall ensure that sexual misconduct cases undergo an appropriate legal sufficiency review by counsel prior to any decision.

XI. Record Keeping

The College shall maintain records of actions taken under this Policy, including, but not limited to, records of any reports of sexual misconduct, records of any proceedings or resolutions, and records of any sexual misconduct trainings (including, but not limited to, lists of trainees, dates of training, and training content), and shall maintain such records in accordance with the College’s Records Retention Schedule.

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Title IX

Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. Sec. 1681, et seq., and its implementing regulations, 34 C.F. R. Part 106, is a federal law that prohibits discrimination on the basis of sex in any federally funded program or activity. In compliance with Title IX, Cecil College prohibits sex discrimination, inclusive of sexual harassment and sexual assault.

An individual who wishes to report a concern or complaint relating to discrimination or harassment may do so by contacting the College’s Title IX coordinator:

Catherine Skelley
Student Engagement and Civility Officer
Cecil College
One Seahawk Drive
North East, MD 21901
 443-674-1988

The Title IX coordinators can provide information regarding both informal dispute resolution processes and formal complaint options.

Individuals with complaints of this nature also have the right to file a formal complaint with the United States Department of Education:

Office for Civil Rights (OCR)
400 Maryland Avenue, SW
Washington, DC 20202-1100
Customer Service Hotline #: (800) 421-3481
Facsimile: (202) 453.6012
TDD#: (877) 521.2172
Email: OCR@ed.gov
Web: http://www.ed.gov/ocr

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Smoking Policy 

Policy
Cecil College is dedicated to promoting a healthy and productive environment for students, faculty, staff, visitors, contractors, and guests. The Tobacco-Free Campus Policy is intended to reduce the health risks associated with smoking and secondhand smoke, demonstrate best healthcare practices, and promote a campus culture of wellness.  Smoking and all uses of tobacco products shall be prohibited from all Cecil College owned and leased properties and facilities, including but not limited to parking lots, courtyards, entrance and exit ways, vehicles, sidewalks, common areas, grounds, and athletic facilities.  Use of any tobacco product in College owned or leased vehicles is also prohibited.  For purpose of this policy, tobacco use is defined as any lighted or unlighted cigarette, cigar, pipe, or smoking product (including smokeless tobacco and electronic cigarettes) in any form. 

Procedures
The effectiveness of the Tobacco-Free Campus Policy depends on the consideration and cooperation of the entire college community including both tobacco users and non-tobacco users. It is the responsibility of the college community, as well as visitors to the college, to observe the policy and to refrain from using tobacco and smoking products on campus.

Employees and students who violate the Tobacco-Free Campus Policy will be reminded that there is a College policy against using tobacco products on campus. Information will be made available regarding the tobacco free policy including options for cessation assistance should they be interested.
[Effective 8/23/2014]
 

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Student Grievance Policy

Policy
A Cecil College student who wishes to file a grievance should first attempt to resolve the issue at its source with the instructor or staff member involved. Should such a resolution be impossible, however, the student may pursue the following steps if he/she wishes to file a grievance. There are two grievance tracks: (1) academic grievances, such as grade disputes and academic dishonesty issues; and (2) all other matters, such as schedules, fees, materials, and property.

It is the philosophy of Cecil College that a grade is based on the expert judgment of the instructor. The College administration will not attempt to substitute his/her judgment for that of the instructor. In a grievance involving a grade, the administrator will try to determine if the grade was arrived at in an equitable manner, that is if the same standards were applied to all students in a particular class.

Procedures

    1. Academic Grievances: Students wishing to appeal a grade, dismissal from an academic program because of insufficient academic progress, or a decision involving academic dishonesty should first arrange a conference with the instructor. Should the grade/decision involve progress or dismissal from a program such as Nursing, the student will also hold a conference with the Director of the program or the Department Chair.
    2. Non-Academic Grievances: Students wishing to appeal nonacademic matters, such as decisions regarding property, scheduling, etc., should first confer with the faculty or staff member involved.
  1. Should no solution be reached in Step 1, the student, within five working days after the outcome of the conference has been determined, should contact the appropriate Vice President by submitting a written petition, which should include a detailed statement of the problem, a summary of the results of Step 1, and the rationale for pursuing a grievance.

    *Students wishing to file an academic grievance should file it with the Vice President for Academic Programs. All other issues should be directed to the Vice President of Student Services & Institutional Effectiveness.
  2. The Vice President will gather and analyze appropriate information. Should the Vice President deem it necessary, he/she has the option of convening and chairing a committee (comprised of at least one faculty member, one student, and one staff member from Enrollment and Student Support Services selected by the Vice President) to help evaluate the student’s petition through interviewing parties involved in the grievance and gathering and reviewing materials pertinent to the case. The decision at this stage of the grievance will be made by the Vice President based on the facts that have been gathered.
  3. Within five working days after completing the investigation, the Vice President will, by registered mail, notify the student of his/her decision.
  4. The decision of the Vice President of Student Services and Institutional Effectiveness or the Vice President of Academic Programs is final.

NOTE: See also separate policies on Student Misconduct, Academic Dishonesty, and Appeal of Grades.

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Appeal of Grades Policy

Policy
Unless an appeal has been initiated, all grades become final 60 days after being issued to the student. Students may appeal a grade before 60 days have elapsed by following the procedures outlined below.

Procedures
Students who feel an earned grade is unjust must address their disagreements with their instructors, as the determination of grades lies with the instructor. If the matter is not satisfactorily resolved through this approach and the issue warrants further consideration, students may then further request a review by the appropriate academic administrator. A review by the appropriate academic administrator is used to determine if the grading criteria, as outlined by the course syllabus, have been followed. The decision of the Vice President of Academic Programs is final. Note: If, after students have followed the above steps, they believe that the grade was based upon discriminatory or unfair practices, students may use the Student Grievance Procedure (beginning with Step #3).

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Student Code of Conduct

I. Policy Statement
Students enrolled at Cecil College are expected to demonstrate honesty, responsibility, civility, and respect. These values are essential to the learning environment and are expected to be exhibited in all areas of the College and external sites where College sponsored programs and events occur, including classes and labs. Cecil College is committed to providing an optimal learning environment for students. Failure to behave in a manner that supports a productive learning environment may result in immediate disciplinary sanctions including but not limited to dismissal from a class, suspension from the College or permanent expulsion.

II. Policy Description
Cecil College has special interests and purposes essential to its effective functioning as an educational institution. These include (a) the opportunity for students to attain their educational objectives, (b) the creation and maintenance of an intellectual and educational atmosphere throughout the College, and (c) the protection of the health, safety, welfare, and property of all members of the community and the property of the College itself. Adherence to the Code of Conduct is a prerequisite for ongoing membership in the College community. A student who applies, and is admitted, to Cecil College accepts the authority of the College to establish policies and regulations regarding community members’ behavior, and the student accepts the responsibility for knowing and complying with the College’s behavioral expectations.

For the purposes of this Code, a “student” is defined as an individual who registers for credit or non-credit courses. The College may address allegations of a student’s misconduct through the Code when the alleged violation occurs within two years of the following: application for admission, attempt to register for or attend one or more courses, or if the student is under sanction(s); so long as the College has not academically or disciplinarily permanently separated the student from the College. This may extend to incidents that occur during breaks within or between semesters of enrollment, as well as between the time of application to the College and registration or participation in courses.

The student conduct process may occur simultaneously, prior to, or following any criminal, employment, or other proceeding. A student charged with violating the Code of Conduct may not avoid the conduct process by withdrawing from the College. Student conduct proceedings may continue without the student’s participation, and/or a hold may be placed on the student’s record until the matter is resolved.

Individuals enrolled solely as Continuing Education students are expected to uphold the standards of behavior outlined in this Code. Additional guidelines for behavior may be provided by Continuing Education. Individuals who violate these standards are subject to action at the discretion of the Dean of Continuing Education in consultation with the Coordinator of Student Support and Conduct. Such action may include restricting and/or dismissing students from Continuing Education programs or activities.

III. Disciplinary Infractions

Grounds For Discipline

Cecil College may impose discipline for the commission or attempted commission of the following types of violations, or for aiding or abetting, inciting, conspiring, assisting, hiring or encouraging another person to engage in a violation of this policy.

1. Code of Conduct:
Behaviors that are inconsistent with institutional efforts to protect each individual’s academic rights, personal freedoms, and/or the common good of the learning environment and are therefore grounds for disciplinary action include, but are not limited to:

  1. 1.1

    Disruption of Educational Process. (a) Destruction or disruption on or off college property of the college educational process(es), including but not limited to interrupting, impeding, obstructing or causing the interruption or impediment of any class, lab, administrative office, teaching, research, administration, disciplinary procedures, college activity or college authorized student activity; (b) administrative process or other college function; or (c) disturbing the peace on college property or at any college function.

  2. 1.2

    Dishonesty. All forms of dishonesty including but not limited to fabricating information, furnishing false information, or reporting a false emergency to the College.

  3. 1.3

    Forgery. Any forgery, alteration, or misuse of any college document, record, key, electronic device, password, or identification, or knowingly furnishing false documentation or information to a college official; misrepresenting oneself, or an organization, to be an agent or representative of the College.

  4. 1.4

    Misuse of Identification. Transferring, lending, borrowing, altering or unauthorized creation of college identification.

  5. 1.5

    Disruptive or Disrespectful Behavior. Disruptive behavior, repeated profanity or vulgarity or the open defiance of the authority of or abuse of college personnel. Disturbing the peace and good order of the College by, quarreling, or participation in a disturbance of the peace or unlawful assembly.

  6. 1.6

    Fighting. Fighting with any other person on college property or at any college function.

  7. 1.7

    Failure to Comply. Failure to comply with the directions of an authorized college employee or representative who is performing his/her duties.

  8. 1.8

    Disorderly or Lewd Conduct. Engaging in disorderly or lewd, indecent or obscene behavior on college property or at a college-sponsored function.

  9. 1.9

    Harassment. Verbal or physical abuse, or the threat of physical abuse of any college employee, student, applicant, guest, member of the community, or law enforcement official on campus or at college-sponsored events held off-campus.

  10. 1.10

    Smoke or Tobacco Use. Use of tobacco in any form is prohibited on the Cecil College campus.

  11. 1.11

    Destruction of Property. The damaging, destroying, defacing, or tampering with college property, including library materials or the property of any person or business on college property or at a college function, including but not limited to taking down, defacing, or otherwise damaging college authorized posters, handbills and/or notices posted on college property.

  12. 1.12

    Failure to Repay Debts or Return College Property. Failure to (a) repay debts to the College; (b) return college property; (c) return property of any member of the college community.

  13. 1.13

    Trespass and Unauthorized Possession. Unauthorized or forcible trespass on, entry to, possession of, receipt of, or use of any college services, grounds, equipment, resources, properties, structures, vehicles, or facility, including the college’s name, insignia, or seal without permission or authorization.

  14. 1.14

    Unauthorized Use of College Property or Services. Unauthorized use of property or services or unauthorized possession of college property (including keys, access card or pass ) or the property of any other person or business.

  15. 1.15

    Violation of Vehicle Regulations. Driving unsafely on college property or while taking part in any College function, or repeated violation of College parking regulations.

  16. 1.16

    Violation of Health & Safety Regulations. Violation of any health, safety or related regulations, rule or ordinance on college property or at any college function.

  17. 1.17

    Violation of College Policies and/or Posted College Rules. Violation of any rule or regulation posted on the College property or website, or otherwise made known to the college community.

  18. 1.18

    Commission of a Crime on College Property or College- Sponsored Events. Refer to the section on "Adherence to Law"

  19. 1.19

    Violation of the Sexual Misconduct Policy: For definitions and examples, see the Sexual Misconduct Policy.

 

2. Adherence to Law:
The College upholds the expectation that all individuals will act in accordance with federal, state, and local laws. The College reserves the right, for safety and educational purposes, to review any action taken by civil authorities regarding students and take appropriate disciplinary action.

Procedures for General College Disciplinary Proceedings

Determination of Sanctions
In keeping with the essential values of Cecil College, sanctions are designed to promote the College’s educational mission. Sanctions may also serve to promote safety or to deter students from behavior that harms, harasses, or threatens people or property. Some behavior is so harmful or disruptive to the College community or to the educational process that it may require more serious sanctions, such as removal from specific courses or activities, suspension from Cecil College, or expulsion. More than one sanction may be recommended.

1. Factors Considered in Determining Sanctions
Although not binding or definitive, the following factors may be considered in determining what sanctions are appropriate in a particular case:

  1. The nature of the violation(s).
  2. Prior violations and disciplinary history.
  3. Mitigating circumstances surrounding the violation.
  4. The student’s motive or purpose for engaging in the behavior.
  5. Sanctions which have been imposed in similar cases in the past.
  6. The developmental and educational impact on the student.

2. Possible Sanctions
Multiple sanctions may be imposed, including but not limited to one or more of the following:

  1. Expulsion: Expel a student from the College, a program, course, or activity on a permanent basis.
  2. Suspension: Suspend a student from the College, a program, course or activity for a specified period of time.
  3. Prohibition on Re-enrollment: Bar a student from re-enrolling in the College, a program, course or activity for a specified or unlimited period of time, if a student withdraws prior to being suspended or expelled.
  4. Conditional Enrollment or Re-enrollment: Condition a student’s enrollment or re-enrollment on his or her taking or refraining from specific actions.
  5. Disciplinary Probation Status: Place a written reprimand in the student’s file admonishing him/her about the conduct and warning that further conduct in violation of the Student Code of Conduct may result in additional sanctions.
  6. Community and/or College Service: A student may be offered an opportunity to complete a specified number of hours of community and/or College service.
  7. Educational Requirements: A provision to complete a specific educational requirement directly related to the violation committed. The provision will be clearly defined. Such educational requirements may include, but are not limited to, completion of an alcohol education workshop, a diversity awareness workshop, essays, reports, etc.
  8. Remedial Action: An agreement between the student and the Vice President of Student Services and Institutional Effectiveness that the student shall pursue specific remedial action.
  9. Probation and/or Restrictions: The withdrawal of specified privileges or restrictions on action for a definite period of time (i.e., restriction from entering specific College areas and/or all forms of contact with certain person(s).
  10. Restitution: A payment to compensate an injured party for financial harm, in cases involving misconduct such as theft, destruction of property or deception.
  11. Reprimand: A formal letter of warning or final warning shall be placed in the student’s file.

A. Filing of Conduct Complaint
Any faculty, staff member or student at Cecil College may allege a violation of the Student Code of Conduct by completing a “Student Code of Conduct Referral Form” and submitting it to the Coordinator of Student Support and Conduct. The College reserves the right to initiate a student conduct process based on available information, even if a formal complaint has not been received. The complaint shall describe the conduct in question and, if known, the name of the person or persons alleged to have engaged in that conduct. The filing of a complaint assumes that the complainant desires to initiate the inquiry that may result in official disciplinary action against the alleged violator.

B. Notification of Charges and Preliminary Investigation
The Coordinator of Student Support and Conduct serves as the primary hearing officer for complaints of student misconduct. The Vice President for Student Services and Institutional Effectiveness or his/her designee may appoint additional faculty or staff as investigators, or hearing officers as needed. The Coordinator of Student Support and Conduct will conduct a preliminary investigation of the complaint, inform the student in writing of the charge(s) against him or her (including the specific provision(s) of the Student Code of Conduct alleged to have been violated), and request that the student participate in a mandatory meeting with him/her. The purposes of the mandatory meeting are to review the charge(s) and possible sanctions in the event that the student is found to have committed the violation(s) in question; to provide the student with an opportunity to respond to the charge(s); and to review discipline and dispute resolution procedures and the student’s rights in connection with those procedures. The complainant will also be provided with a comparable meeting opportunity. In any investigation or conduct meeting, a student may request to bring an advisor, whose function is to support and advise the student, NOT to represent him/her.

C. Interim Action
The Vice President for Students Services and Institutional Effectiveness and/or the Coordinator of Student Support and Conduct may impose interim action prior to a hearing and/or while an investigation or conduct process is occurring. Such action is reserved for those cases when it is necessary to protect the health, welfare, or safety of a student or of the community, if the student poses a threat of significant disruption to the educational process and/or the normal operations of the College, or if the student cannot be located and/or does not participate in the conduct process.

In that event, the Coordinator of Student Support and Conduct shall send written notice of such measures to the student at his or her last known address by certified mail, return receipt requested. The notice shall state the specific action imposed and the reason for the action, as well as the instructions to request a hearing on the decision. If a student would like to request a hearing on interim action(s), he/she must submit a request in writing no later than five school days from the date of the letter. A timely hearing will be scheduled with an appropriate hearing body. This proceeding will be limited to determining 1) the reliability of the information regarding the student’s alleged behavior and 2) whether the alleged behavior meets the above described criteria for interim action. Failure to request a hearing by the deadline provided constitutes a waiver of a hearing on the interim action, but is not an indication of responsibility.

D. Possible Outcomes of the Preliminary Investigation
The Coordinator of Student Support and Conduct will determine the most appropriate resolution and/or adjudication format, which include:

  1. Insufficient Cause
    If the Coordinator of Student Support and Conduct finds insufficient cause to charge a student with violating the Student Code of Conduct, and/or if the investigation indicates that the student is not responsible for the violations, he/she will be informed of that in writing by the Coordinator of Student Support and Conduct.
  2. Mediation
    In appropriate cases, the Coordinator of Student Support and Conduct may coordinate a mediation process with the complainant and the accused student. Mediation is a voluntary process in which the parties involved meet with a trained, neutral third party to discuss and design a resolution of the issues in concern. Mediation often results in a written agreement that is drafted and signed by both parties. Mediation will not ordinarily be used to resolve sexual assault complaints.
  3. Informal Resolution
    The student and the Coordinator of Student Support and Conduct may agree to resolve the matter informally. In that event, the student and the Coordinator of Student Support and Conduct shall review the charges and the student shall accept responsibility for the charged violations of the Student Code of Conduct. The student and the Coordinator of Student Support and Conduct may then discuss a plan for resolving the issues involved in the misconduct, which may include agreed-upon sanctions. A student who elects to resolve the charge(s) with the Coordinator of Student Support and Conduct shall, after being informed of his/her rights, sign a written waiver of a formal hearing and a written acceptance of the responsibility and the specified sanction(s) imposed.
  4. Formal Hearing
    The student may proceed to a formal hearing. A campus Resolution Board hearing consists of a hearing before a three-person panel, and is held in accordance with the procedures described below. An administrative hearing consists of a hearing with one or more College staff or faculty designated as hearing officers by the Vice President for Student Services and Institutional Effectiveness. Examples of situations where administrative hearings may be used include:
    • When a student chooses not to participate in a conduct process; or
    • When a student and the Coordinator of Student Support and Conduct agree on the finding of responsibility, but do not agree on the sanction(s), and the recommended sanction(s) does not include suspension or expulsion; or
    • When the complainant and the accused student in a sexual misconduct case (or other case of a similarly sensitive nature) both prefer to have the hearing conducted by a smaller hearing body; or
    • When a Resolution Board cannot be convened in a timely fashion.

E. Hearing Procedures
The following outlines the general procedures for hearings. The hearing body/officer reserves the right to adjust procedures as appropriate, depending on the nature of the case. For example, the hearing body or hearing officer may direct that witnesses, other than the complainant and the accused student, be excluded from the hearing room except when they are providing testimony. Likewise, the hearing officer may require the opposing parties to submit cross-examination questions in writing in sensitive cases, to be reviewed and propounded to the witness by the hearing officer.

  1. Composition of Board; Votes Required for Action
    Hearing Board: The Hearing Board will consist of two faculty members and one student designated by Vice President for Student Services and Institutional Effectiveness. The affirmative vote of two members of the Hearing Board shall be required to take action.

    Administrative: Administrative hearings may be conducted by one or more faculty/staff members appointed by the Vice President for Student Services and Institutional Effectiveness. In most cases, the Coordinator of Student Support and Conduct serves as the hearing officer for administrative hearings unless he/she has been involved in the investigation of the complaint. In cases involving more than one hearing officer, a simple majority vote of the hearing officer(s) shall be required to determine responsibility and sanction(s).
  2. Notice of Hearing
    The Coordinator of Student Support and Conduct will inform the student of the hearing date and time by certified mail, return receipt requested, sent at least five school days prior to the hearing date. The notice will enclose a description of the procedures to be followed at the hearing.
  3. Conduct of Hearing
    All hearings shall be held in closed session.

    The Coordinator of Student Support and Conduct will ensure that all Hearing Officers and Hearing Board members have been trained adequately. Prior to the hearing, members of the Hearing Board shall agree to and sign the “Hearing Board Member Responsibilities” form, and shall designate one member as Chair to facilitate the proceedings.

    Hearing Board hearings (excluding deliberations) may be recorded and the audio or a transcription will become part of the appropriate student record(s) and will be subject to campus records policies.

    An accused or complaining student may at his or her expense have an attorney or other support person present to advise the student, but the advisor may not otherwise participate in the hearing. If the student does not attend, but the Coordinator of Student Support and Conduct has proof of notice to the student of the hearing, the hearing body may choose either to proceed with the hearing, or to reschedule the hearing to another date. No later than the commencement of the hearing, the charged student shall be provided with a copy of any document which the complainant intends to present as evidence during the complainant’s case.

    The complainant(s) and the charged student may make brief opening statements to the hearing body.

    The complainant(s) shall first present evidence. The charged student may cross examine any of the complainant’s witnesses in attendance and may review any written evidence presented by the complainant(s).

    The charged student may then present evidence to refute or otherwise to defend against the charges. The complainant(s) may cross-examine any of the student’s witnesses in attendance and may review any written evidence presented by the student. At the close of the charged student’s case, the complainant shall have an opportunity to present evidence in rebuttal of the student’s presentation.

    The hearing body may, at any time, direct questions to the parties or their witnesses. The hearing body may receive all relevant oral or written evidence without regard to the legal rules of evidence, provided such evidence is relevant to a determination of whether the student committed the violation(s) of the Student Code of Conduct with which he or she has been charged, and would be relied upon by reasonably prudent persons in the conduct of their affairs.

    If during its preliminary investigation of the complaint, the Coordinator of Student Support and Conduct has reasonably determined that a witness to or having knowledge of the alleged violation would be subject to physical or mental harassment or reprisal if requested to testify in person or be identified by name at a hearing before the hearing body, the witness may be asked to prepare a written summary of his or her testimony, including a statement of the reason for the witness’ absence from the hearing and a statement verifying that the contents of the summary are true. If an imminent fear of reprisal exists, the Coordinator of Student Support and Conduct may also present a written statement in which the witness’ identity has been concealed.

    The complainant(s) and the student may make closing statements at the conclusion of the hearing concerning the issues of whether the student has committed the charged violation(s) of the Student Code of Conduct, and if so, what sanctions should be imposed for the misconduct involved.

    At the conclusion of the parties’ presentations, the hearing body shall declare the hearing closed, shall excuse the parties and their representatives, and shall then deliberate and determine:
    • Whether or not it has been shown, by a preponderance of the evidence, that the student committed the charged violation(s) of the Student Code of Conduct; and
    • If so, what sanctions are appropriate.
    After the hearing body determines whether the student has committed the violation(s) charged, it may review the student’s academic and disciplinary records only for the limited purpose of determining the appropriate sanction(s).

    The hearing body shall render and forward its written findings and decision to the Coordinator of Student Support and Conduct within 10 school days after the end of the hearing.

F. Notice of Decision
The Coordinator of Student Support and Conduct shall provide to the student written notice of the final resolution of charged violation(s). The written notice shall be sent to the student by certified mail, return receipt requested, or by receipted-for personal delivery, within 10 school days of the student’s signature of a written waiver of formal hearing and a meeting with the Coordinator of Student Support and Conduct, or within 10 school days of the Coordinator of Student Support and Conduct’s receipt of the written findings and decision of the hearing body. In cases alleging violations under II.A.7: Gender based or sexual misconduct, the complainant will also receive comparable notice of the relevant finding(s) and related sanction(s).

The written notice to the student shall include:

  1. The specific provision of the Student Code of Conduct that was violated;
  2. The sanction(s) imposed and the date(s) on or periods for which they are in effect;
  3. A statement of the student’s right to appeal in writing to the Vice President for Student Services and Institutional Effectiveness; and
  4. A statement that failure to file a request for such an appeal within the time provided in Part III.G below shall be deemed a waiver of the right to an appeal.

G. Appeals
An appeal of the result of an administrative or Resolution Board hearing may be filed based on the following grounds:

  1. Proper procedures were not followed.
  2. There is new relevant evidence not reasonably available at the time of the hearing or the imposition of the sanction(s).
  3. The evidence does not clearly support the finding(s).
  4. The sanctions are inappropriate relative to the violation.

In cases alleging a violation of policy 1.20: Gender-based or sexual misconduct, both the accused student and the complainant have the right to appeal the finding(s) of responsibility and/or sanctions based on the above criteria. An appeal must be submitted in writing to the Vice President for Student Services and Institutional Effectiveness within 10 school days of the student’s receipt of notice of the decision from the Coordinator of Student Support and Conduct. The Vice President for Student Services and Institutional Effectiveness will render and cause a decision to be sent to the student within10 school days after receipt of the appeal. If the results of the review by the Vice President for Student Services and Institutional Effectiveness (if applicable) are unsatisfactory to the student, the student may appeal in writing to the President within 10 school days after receipt of the Vice President for Student Services and Institutional Effectiveness’s response. The President or designee will cause a written response to be sent to the student within 10 school days after the receipt of the appeal. The decision of the President or designee is final.

IV. Disciplinary Records
The College will maintain disciplinary records as part of the student’s education record in accordance with the Family Educational Rights and Privacy Act, 20 U.S.C.S. §1232g (“FERPA”). No earlier than seven years following the resolution of any conduct complaints (including fulfillment of any relevant sanctions), a student’s conduct record may be purged in accordance with campus procedures if there is no longer an administrative value to the record and the individual’s relationship to the campus has ended.

A student’s education record, including disciplinary records, will be disclosed only with written consent of the student’s parents or the eligible student (in the case of a student 18 years of age or older), except as otherwise allowed pursuant to FERPA and its implementing regulations. Examples of appropriate disclosures of disciplinary records without consent include disclosure of information:

  • To other school officials within the institution when there is a legitimate educational interest in the information in order to exercise or complete their responsibilities on behalf of the institution;
  • Concerning disciplinary action taken against the student for conduct that poses a significant risk to the safety or well-being of that student, other students, or other members of the school community to teachers and school officials, including teachers and school officials in other schools, who have legitimate educational interests in the behavior of the student;
  • Regarding any violation of any federal, state, or local law, or of any rule or policy of the institution governing the use or possession of alcohol or controlled substance to a parent or legal guardian of a student if the student is under the age of 21 and the institution determines that the student has committed a disciplinary violation with respect to such use or possession; and
  • To complainants in cases alleging violations of 1.19: Gender-based or sexual misconduct. The complainant has a right to be informed of the outcome, essential findings, and relevant sanctions, in writing;
  • The name, nature of the violation and the sanction, for any student who is found in violation of a College policy that is also a “crime of violence,” including: arson, burglary, robbery, criminal homicide, sex offenses, assault, destruction/damage/vandalism of property, and kidnapping/abduction. The College may release this information publicly, and will release this information to the complainant in any of these offenses, regardless of outcome.

Final results of any disciplinary proceeding include only the name of the student, the violation committed, and any sanction imposed by the College on that student and may include the name of any other student, such as a victim or witness, only with the consent of that other student. The sanction imposed means a description of the disciplinary action, the date of its imposition, and its duration. The violation committed means the institutional rules or codes of conduct sections that were violated and any essential findings supporting the institution’s conclusion that the violation was committed.

 

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Student Right-to-Know Policy

In compliance with the Student Right-to-Know and Campus Security Act, it is the policy of Cecil College to make readily available information concerning the completion or graduation rate of all certificate or degree-seeking, full-time undergraduate students entering the College, as well as the average completion or graduation rate of students who have received athletically-related student aid. This information is published in the Credit Course Schedule.

The Crime and Awareness and Campus Security Act of 1992, requires that the College prepare information on current campus crime prevention programs and campus security statistics.

Cecil College supports the intent of this act and has taken steps to adhere to its guidelines by publishing student consumer information in the Credit Course Schedule.

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General Education and Transfer

Public Institutions of Higher Education
Annotated Code of Maryland

Scope and Applicability
This chapter applies only to public institutions of higher education.

Definitions

  1. In this chapter, the following terms have the meanings indicated.
  2. Terms Defined.
    1. “A.A. degree” means the Associate of Arts degree.
    2. “A.A.S. degree” means the Associate of Applied Sciences degree.
    3. “Arts” means courses that examine aesthetics and the development of the aesthetic form and explore the relationship between theory and practice. Courses in this area may include fine arts, performing and studio arts, appreciation of the arts, and history of the arts.
    4. “A.S. degree” means the Associate of Sciences degree.
    5. “Biological and physical sciences” means courses that examine living systems and the physical universe. They introduce students to the variety of methods used to collect, interpret, and apply scientific data, and to an understanding of the relationship between scientific theory and application.
    6. “English composition courses” means courses that provide students with communication knowledge and skills appropriate to various writing situations, including intellectual inquiry and academic research.
    7. “General education” means the foundation of the higher education curriculum providing a coherent intellectual experience for all students.
    8. “General education program” means a program that is designed to:
      1. Introduce undergraduates to the fundamental knowledge, skills, and values that are essential to the study of academic disciplines;
      2. Encourage the pursuit of lifelong learning; and
      3. Foster the development of educated members of the community and the world.
    9. “Humanities” means courses that examine the values and cultural heritage that establish the framework for inquiry into the meaning of life. Courses in the humanities may include the language, history, literature, and philosophy of Western and other cultures.
    10. “Mathematics” means courses that provide students with numerical, analytical, statistical, and problemsolving skills.
    11. “Native student” means a student whose initial college enrollment was at a given institution of higher education and who has not transferred to another institution of higher education since that initial enrollment.
    12. “Parallel program” means the program of study or courses at one institution of higher education, which has comparable objectives as those at another higher education institution; for example, a transfer program in psychology in a community college is definable as a parallel program to a baccalaureate psychology program at a 4-year institution of higher education.
    13. “Receiving institution,” means the institution of higher education at which a transfer student currently desires to enroll.
    14. “Recommended transfer program” means a planned program of courses, both general education and courses in the major, taken at a community college, which is applicable to a baccalaureate program at a receiving institution, and ordinarily the first 2 years of the baccalaureate degree.
    15. “Sending institution” means the institution of higher education of most recent previous enrollment by a transfer student at which transferable academic credit was earned.
    16. “Social and behavioral sciences” means courses that examine the psychology of individuals and the ways in which individuals, groups, or segments of society behave, function, and influence one another. The courses include, but are not limited to, subjects, which focus on:
      1. History and cultural diversity;
      2. Concepts of groups, work, and political systems;
      3. Applications of qualitative and quantitative data to social issues; and
      4. Interdependence of individuals, society, and the physical environment.
    17. “Transfer student” means a student entering an institution for the first time having successfully completed a minimum of 12 semester hours at another institution, which is applicable for credit at the institution the student is entering.

Admission of Transfer Students to Public Institutions

  1. Admission to Institutions
    1. A student attending a public institution who has completed an A.A., A.A.S., or A.S. degree or who has completed 56 or more semester hours of credit, shall not be denied direct transfer to another public institution if the student attained a cumulative grade point average of at least 2.0 on a 4.0 scale or its equivalent in parallel courses, except as provided in subsection (4) below.
    2. A student attending a public institution who has not completed an A.A., A.A.S., or A.S. degree or who has completed fewer than 56 semester hours of credit, shall be eligible to transfer to a public institution regardless of the number of credit hours earned if the student:
      1. Satisfied the admission criteria of that receiving public institution as a high school senior; and
      2. Attained at least a cumulative grade point average of 2.0 on a 4.0 scale or its equivalent in parallel courses.
    3. A student attending a public institution who did not satisfy the admission criteria of a receiving public institution as a high school senior, but who has earned sufficient credits at a public institution to be classified by the receiving public institution as a sophomore, shall meet the stated admission criteria developed and published by the receiving public institution for transfer.
    4. If the number of students seeking admission exceeds the number that can be accommodated at a receiving public institution, admission decisions shall be:
      1. Based on criteria developed and published by the receiving public institution; and
      2. Made to provide fair and equal treatment for native and transfer students.
  2. Admission to Program
    1. A receiving public institution may require higher performance standards for admission to some programs if the standards and criteria for admission to the program:
      1. Are developed and published by the receiving public institution; and
      2. Maintain fair and equal treatment for native and transfer students.
    2. If the number of students seeking admission exceeds the number that can be accommodated in a particular professional or specialized program, admission decisions shall be:
      1. Based on criteria developed and published by the receiving public institution; and
      2. Made to provide fair and equal treatment for native and transfer students.
    3. Courses taken at a public institution as part of a recommended transfer program leading toward a baccalaureate degree shall be applicable to related programs at a receiving public institution granting the baccalaureate degree.
  3. Receiving Institution Program Responsibility
    1. The faculty of a receiving public institution shall be responsible for development and determination of the program requirements in major fields of study for a baccalaureate degree, including courses in the major field of study taken in the lower division.
    2. A receiving public institution may set program requirements in major fields of study, which simultaneously fulfill general education requirements.
    3. A receiving public institution, in developing lower division course work, shall exchange information with other public institutions to facilitate the transfer of credits into its programs.

General Education Requirements for Public Institutions

  1. While public institutions have the autonomy to design their general education program to meet their unique needs and mission, that program shall conform to the definitions and common standards in this chapter. A public institution shall satisfy the general education requirement by:
    1. Requiring each program leading to the A.A. or A.S. degree to include not less than 30 and not more than 36 semester hours, and each baccalaureate degree program to include not less than 40 and not more than 46 semester hours of required core courses, with the core requiring, at a minimum, course work in each of the following five areas:
      1. Arts and humanities,
      2. Social and behavioral sciences,
      3. Biological and physical sciences,
      4. Mathematics, and
      5. English composition; or
    2. Conforming with COMAR 13B.02.02.16D(2)(b)-(c).
  2. Each core course used to satisfy the distribution requirements of §A (1) of this regulation shall carry at least 3 semester hours.
  3. General education programs of public institutions shall require at least.
    1. One course in each of two disciplines in arts and humanities;
    2. One course in each of two disciplines in social and behavioral sciences;
    3. Two science courses, at least one of which shall be a laboratory course;
    4. One course in mathematics at or above the level of college algebra; and
    5. One course in English composition.
  4. Interdisciplinary and Emerging Issues
    1. In addition to the five required areas in §A of this regulation, a public institution may include up to 8 semester hours in a sixth category that addresses emerging issues that institutions have identified as essential to a full program of general education for their students. These courses may:
      1. Be integrated into other general education courses or may be presented as separate courses; and
      2. Include courses that:
        1. Provide an interdisciplinary examination of issues across the five areas, or
        2. Address other categories of knowledge, skills, and values that lie outside of the five areas.
    2. Public institutions may not include the courses in this section in a general education program unless they provide academic content and rigor equivalent to the areas in §A (1) of this regulation.
  5. General education programs leading to the A.A.S. degree shall include at least 20 semester hours from the same course list designated by the sending institution for the A.A. and A.S. degrees. The A.A.S. degree shall include at least one 3-semester-hour course from each of the five areas listed in §(A)(1) of this regulation.
  6. A course in a discipline listed in more than one of the areas of general education may be applied only to one area of general education.
  7. A public institution may allow a speech communication or foreign language course to be part of the arts and humanities category.
  8. Composition and literature courses may be placed in the arts and humanities area if literature is included as part of the content of the course.
  9. Public institutions may not include physical education skills courses as part of the general education requirements.
  10. General education courses shall reflect current scholarship in the discipline and provide reference to theoretical frameworks and methods of inquiry appropriate to academic disciplines.
  11. Courses that are theoretical may include applications, but all applications courses shall include theoretical components if they are to be included as meeting general education requirements.
  12. Public institutions may incorporate knowledge and skills involving the use of quantitative data, effective writing, information retrieval, and information literacy when possible in the general education program.
  13. Notwithstanding §A(1) of this regulation, a public 4-year institution may require 48 semester hours of required core courses if courses upon which the institution’s curriculum is based carry 4 semester hours.
  14. Public institutions shall develop systems to ensure that courses approved for inclusion on the list of general education courses are designed and assessed to comply with the requirements of this chapter.

Transfer of General Education Credit

  1. A student transferring to one public institution from another public institution shall receive general education credit for work completed at the student’s sending institution as provided by this chapter.
  2. A completed general education program shall transfer without further review or approval by the receiving institution and without the need for a course-by-course match.
  3. Courses that are defined as general education by one institution shall transfer as general education even if the receiving institution does not have that specific course or has not designated that course as general education.
  4. The receiving institution shall give lower-division general education credits to a transferring student who has taken any part of the lower-division general education credits described in Regulation .03 of this chapter as a public institution for any general education courses successfully completed at the sending institution.
  5. Except as provided in Regulation .03M of this chapter, a receiving institution may not require a transfer student who has completed the requisite number of general education credits at any public college or university to take, as a condition of graduation, more than 10-16 additional semester hours of general education and specific courses required of all students at the receiving institution, with the total number not to exceed 46 semester hours. This provision does not relieve students of the obligation to complete specific academic program requirements or course pre-requisites required by a receiving institution.
  6. A sending institution shall designate on or with the student transcript those courses that have met its general education requirements, as well as indicate whether the student has completed the general education program.
  7. A.A.S. Degrees.
    1. While there may be variance in the numbers of hours of general education required for A.A., A.S., and A.A.S. degrees at a given institution, the courses identified as meeting general education requirements for all degrees shall come from the same general education course list and exclude technical or career courses.
    2. An A.A.S. student who transfers into a receiving institution with fewer than the total number of general education credits designated by the receiving institution shall complete the difference in credits according to the distribution as designated by the receiving institution. Except as provided in Regulation .03M of this chapter, the total general education credits for baccalaureate degree-granting public receiving institutions may not exceed 46 semester hours.
  8. Student Responsibilities. A student is held:
    1. Accountable for the loss of credits that:
      1. Result from changes in the student’s selection of the major program of study,
      2. Were earned for remedial course work, or
      3. Exceed the total course credits accepted in transfer as allowed by this chapter; and
    2. Responsible for meeting all requirements of the academic program of the receiving institution.

Transfer of Nongeneral Education Program Credit

  1. Transfer to Another Public Institution
    1. Credit earned at any public institution in the State is transferable to any other public institution if the:
      1. Credit is from a college or university parallel course or program;
      2. Grades in the block of courses transferred average 2.0 or higher; and
      3. Acceptance of the credit is consistent with the policies of the receiving institution governing native students following the same program.
    2. If a native student’s “D” grade in a specific course is acceptable in a program, then a “D” earned by a transfer student in the same course at a sending institution is also acceptable in the program. Conversely, if a native student is required to earn a grade of “C” or better in a required course, the transfer student shall also be required to earn a grade of “C” or better to meet the same requirement.
  2. Credit earned in or transferred from a community college is limited to:
    1. One half the baccalaureate degree program requirement, but may not be more than 70 semester hours; and
    2. The first 2 years of the undergraduate education experience.
  3. Nontraditional Credit.
    1. The assignment of credit for AP, CLEP, or other nationally recognized standardized examination scores presented by transfer students is determined according to the same standards that apply to native students in the receiving institution, and the assignment shall be consistent with the State minimum requirements.
    2. Transfer of credit from the following areas shall be consistent with COMAR 13B.02.02. and shall be evaluated by the receiving institution on a courseby-course basis:
      1. Technical courses from career programs;
      2. Course credit awarded through articulation agreements with other segments or agencies;
      3. Credit awarded for clinical practice or cooperative education experiences; and
      4. Credit awarded for life and work experiences.
    3. The basis for the awarding of the credit shall be indicated on the student’s transcript by the receiving institution.
    4. The receiving institution shall inform a transfer student of the procedures for validation of course work for which there is no clear equivalency. Examples of validation procedures include ACE recommendations, portfolio assessment, credit through challenge, examinations, and satisfactory completion of the next course in sequence in the academic area.
    5. The receiving baccalaureate degree-granting institution shall use validation procedures when a transferring student successfully completes a course at the lower division level that the receiving institution offers at the upper division level. The validated credits earned for the course shall be substituted for the upper division course.
  4. Program Articulation.
    1. Recommended transfer programs shall be developed through consultation between the sending and receiving institutions. A recommended transfer program represents an agreement between the two institutions that allows students aspiring to the baccalaureate degree to plan their programs. These programs constitute freshman/sophomore level course work to be taken at the community college in fulfillment of the receiving institution’s lower division course work requirement.
    2. Recommended transfer programs in effect at the time that this regulation takes effect, which conform to this chapter, may be retained.

Academic Success and General Well-Being of Transfer Students.

  1. Sending Institutions.
    1. Community colleges shall encourage their students to complete the associate degree or to complete 56 hours in a recommended transfer program, which includes both general education courses and courses applicable toward the program at the receiving institution.
    2. Community college students are encouraged to choose as early as possible the institution and program into which they expect to transfer.
    3. The sending institution shall:
      1. Provide to community college students information about the specific transferability of courses at 4-year colleges;
      2. Transmit information about transfer students who are capable of honors work or independent study to the receiving institution; and
      3. Promptly supply the receiving institution with all the required documents if the student has met all financial and other obligations of the sending institution for transfer.
  2. Receiving Institutions.
    1. Admission requirements and curriculum prerequisites shall be stated explicitly in institutional publications.
    2. A receiving institution shall admit transfer students from newly established public colleges that are functioning with the approval of the Maryland Higher Education Commission on the same basis as applicants from regionally accredited colleges.
    3. A receiving institution shall evaluate the transcript of a degree-seeking transfer student as expeditiously as possible, and notify the student of the results not later than mid-semester of the student’s first semester of enrollment at the receiving institution, if all official transcripts have been received at least 15 working days before mid-semester. The receiving institution shall inform a student of the courses that are acceptable for transfer credit and the courses that are applicable to the student’s intended program of study.
    4. A receiving institution shall give a transfer student the option of satisfying institutional graduation requirements that were in effect at the receiving institution at the time the student enrolled as a freshman at the sending institution. In the case of major requirements, a transfer student may satisfy the major requirements in effect at the time when the student was identifiable as pursuing the recommended transfer program at the sending institution. These conditions are applicable to a student who has been continuously enrolled at the sending institution.

Programmatic Currency

  1. A receiving institution shall provide to the community college current and accurate information on recommended transfer programs and the transferability status of courses. Community college students shall have access to this information.
  2. Recommended transfer programs shall be developed with each community college whenever new baccalaureate programs are approved by the degree-granting institution.
  3. When considering curricular changes, institutions shall notify each other of the proposed changes that might affect transfer students. An appropriate mechanism shall be created to ensure that both 2-year and 4-year public colleges provide input or comments to the institution proposing the change. Sufficient lead-time shall be provided to effect the change with minimum disruption. Transfer students are not required to repeat equivalent course work successfully completed at a community college.

Transfer Mediation Committee

  1. There is a Transfer Mediation Committee, appointed by the Secretary, which is representative of the public 4-year colleges and universities and the community colleges.
  2. Sending and receiving institutions that disagree on the transferability of general education courses as defined by this chapter shall submit their disagreements to the Transfer Mediation Committee. The Transfer Mediation Committee shall address general questions regarding existing or past courses only, not individual student cases, and shall also address questions raised by institutions about the acceptability of new general education courses. As appropriate, the Committee shall consult with faculty on curricular issues.
  3. The findings of the Transfer Mediation Committee are considered binding on both parties.

Appeal Process

  1. Notice of Denial of Transfer Credit by a Receiving Institution.
    1. Except as provided in §A(2) of this regulation, a receiving institution shall inform a transfer student in writing of the denial of transfer credit not later than mid-semester of the transfer student’s first semester, if all official transcripts have been received at least 15 working days before mid-semester.
    2. If transcripts are submitted after 15 working days before mid-semester of a student’s first semester, the receiving institution shall inform the student of credit denied within 20 working days of receipt of the official transcript.
    3. A receiving institution shall include in the notice of denial of transfer credit:
      1. A statement of the student’s right to appeal; and
      2. A notification that the appeal process is available in the institution’s catalog.
    4. The statement of the student’s right to appeal the denial shall include notice of the time limitations in §B of this regulation.
  2. A student believing that the receiving institution has denied the student transfer credits in violation of this chapter may initiate an appeal by contacting the receiving institution’s transfer coordinator or other responsible official of the receiving institution within 20 working days of receiving notice of the denial of credit.
  3. Response by Receiving Institution.
    1. A receiving institution shall:
      1. Establish expeditious and simplified procedures governing the appeal of a denial of transfer of credit; and
      2. Respond to a student’s appeal within 10 working days.
    2. An institution may either grant or deny an appeal. The institution’s reasons for denying the appeal shall be consistent with this chapter and conveyed to the student in written form.
    3. Unless a student appeals to the sending institution, the writing decision in §C(2) of this regulation constitutes the receiving institution’s final decision and is not subject to appeal.
  4. Appeal to Sending Institution.
    1. If a student has been denied transfer credit after an appeal to the receiving institution, the student may request the sending institution to intercede on the student’s behalf by contacting the transfer coordinator of the sending institution.
    2. A student shall make an appeal to the sending institution within 10 working days of having received the decision of the receiving institution.
  5. Consultation Between Sending and Receiving Institutions.
    1. Representatives of the two institutions shall have 15 working days to resolve the issues involved in an appeal.
    2. As a result of a consultation in this section, the receiving institution may affirm, modify, or reverse its earlier decision.
    3. The receiving institution shall inform a student in writing of the result of the consultation.
    4. The decision arising out of a consultation constitutes the final decision of the receiving institution and is not subject to appeal.

Periodic Review

  1. Report by Receiving Institution.
    1. A receiving institution shall report annually the progress of students who transfer from 2-year and 4-year institutions within the State to each community college and to the Secretary of the Maryland Higher Education Commission.
    2. An annual report shall include ongoing reports on the subsequent academic success of enrolled transfer students, including graduation rates, by major subject areas.
    3. A receiving institution shall include in the reports comparable information on the progress of native students.
  2. Transfer Coordinator. A public institution of higher education shall designate a transfer coordinator, who serves as a resource person to transfer students at either the sending or receiving campus. The transfer coordinator is responsible for overseeing the application of the policies and procedures outlined in this chapter and interpreting transfer policies to the individual student and to the institution.
  3. The Maryland Higher Education Commission shall establish a permanent Student Transfer Advisory Committee that meets regularly to review transfer issues and recommend policy changes as needed. The Student Transfer Advisory Committee shall address issues of interpretation and implementation of this chapter.

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