Cecil College Policies and Procedures
Academic Honesty Policy
Cecil College adheres to the highest standards of academic honesty. Students at Cecil College are expected to maintain that high standard by taking responsibility for their own academic success and achievement. All forms of academic dishonesty are serious offenses and will not be tolerated, and could lead to sanctions up to and including expulsion from the college. All members of the College community share the responsibility for the academic standards of the College. Academic honesty is a cornerstone of the development and acquisition of knowledge and is a critical component of continued membership in the College community.
Violations of the Academic Honesty Policy include, but are not limited to:
- Other forms of academic dishonesty not specifically described here but in violation of the intent of the Academic Honesty Policy.
Plagiarism includes but is not limited to:
- The inclusion or use of someone else’s words, ideas, or data as one’s own;
- The use of an author’s exact words without acknowledging the source and enclosing the material in quotation marks;
- The use of an author’s words, ideas, opinions, thoughts, or theories in paraphrase or summary without acknowledging the source;
- Submitting in part or whole another person’s work as one’s own, or permitting someone else to do academic work for oneself.
Cheating includes but is not limited to:
- The use or attempted use of unauthorized materials, information, or study aids in an academic exercise or assignment;
- Copying any portion of another’s work and submitting it as one’s own;
- Allowing another person to copy one’s work;
- Soliciting to copy another person’s work;
- The unauthorized collaboration with any other person on any academic exercise;
- The unauthorized use of electronic instruments, such as cell phones, calculators, or other devices to access or share information;
- The unauthorized completion for another person of an academic work or permitting someone else to complete an academic work for oneself;
- The use of unauthorized knowledge of the contents of test, quizzes, or assessment instruments;
- Submitting a paper in two different classes during one semester without permission of the faculty members;
- Submitting previously graded work without permission of the faculty member;
- Taking an examination or writing a paper for another student;
- Inaccurately listing as a co-author of a paper or project someone who did not contribute.
Fabrication includes but is not limited to:
- Fabricating, falsifying, or inventing any information or citation;
- Making up the data for a research project or lab experiment;
- Stating an opinion as a scientifically proven fact;
- Altering the results of a lab experiment or survey;
- Misrepresenting information such as data, facts, or results.
- Faculty members should inform students of the Academic Honesty Policy at the outset of each course in writing; however, it is each student’s responsibility to know and understand the policy and these procedures. Lack of awareness of the policy and procedures shall not be considered a defense against any violation of the Academic Honesty Policy.
- If an infraction is suspected, the faculty member shall be responsible for gathering data to support the allegation of academic dishonesty.
- Within 14 days from the initial confirmation of the suspected infraction, the faculty member shall attempt to contact the student to arrange a conference. Except where the College is closed or during semester breaks, the conference must be held within 14 days from the date of the contact. Contact may be made by email, by mail or by telephone (based upon contact information on file with the College). See Note below if no contact is made.
- During the conference, the faculty member shall inform the student of the alleged infraction, present evidence, and afford the student the opportunity to respond to the allegations.
- During the conference, the faculty member may
- impose a warning or require that a student redo an assignment or
- issue a failing grade for the assignment, the test, or for the course.
- Copies of relevant written documents should be provided to the student at the time of the conference including the Notification of Violation of the Academic Honesty Policy. The faculty member shall retain a copy and submit one copy of the Notification of Violation of the Academic Honesty Policy to the following: Dean of Academic Programs, Department Chair, and Student.
Note: If the student cannot be reached for a conference or refuses to sign the notification form, the faculty member shall file the Notification of Violation of the Academic Honesty Policy with the Dean of Academic Programs without the student’s signature and attach documentation of efforts to contact the student.
- In all events, upon receipt of the Notification of Violation of the Academic Honesty Policy, the Dean of Academic Programs shall research the possibility of prior incidents and determine if further sanctions should be imposed.
- If the faculty member deems a sanction stronger than course failure may be appropriate, the faculty member shall make a written recommendation to the Dean of Academic Programs who may, in collaboration with the faculty, impose sanctions up to and including expulsion from the College.
- Upon receipt of the faculty member’s recommendation or the conclusion of the Dean of Academic Programs’ investigation, the Dean shall endeavor to notify both the student and the faculty member of the Dean’s decision within 14 days, except where the College is closed or during semester breaks.
Appealing a Sanction
- The student may not circumvent a sanction of course failure by changing status in the course, i.e. by dropping, withdrawing, being withdrawn, removing the name from the class rolls or changing to audit.
- The type or specific nature of a sanction is not grounds for an appeal.
- If the student wishes to appeal any finding or sanction, he or she should send a written appeal within 14 days of the date upon which notice of the sanction is issued to the Vice President of Academic Programs. The appeal must specify the specific grounds for appeal and copies of all relevant documents shall be attached to the appeal. No issue shall be considered unless set forth in the appeal notice.
- If no appeal is received by the Vice President of Academic Programs within the 14 days, the student waives further right of appeal.
- After consultation with the faculty member regarding the student appeal, the Vice President of Academic Programs may uphold or modify the sanction.
- If the student wishes to appeal the Vice President’s decision, the student must file the hearing request within 14 days in writing to the Vice President of Academic Programs. The request must specify the specific grounds for appeal and copies of all relevant documents shall be attached to the appeal. No issue shall be considered unless set forth in the hearing request.
- Upon receiving the appeal, the Vice President of Academic Programs will direct and appoint a Hearing Board to hear the appeal. The Board will be composed of a Vice President, Dean or designee, a representative of the advising staff, 3 faculty members including one from the department in which the infraction was initiated (if possible), and 2 student representatives selected by the Vice President of Student Services and Institutional Effectiveness. No one previously involved directly in the matter shall be a member of the Hearing Board. The hearing shall be conducted within a maximum of 30 days of the appeal, except where the College is closed or during semester breaks, and shall be recorded. The Board ruling shall be final. Results of the appeal process will also be on file in the Dean of Academic Programs’ office.
- The appeal process will be conducted as expeditiously as possible; during the appeal process the imposed penalty shall stand. During the appeal process, the student may remain in the class.
- The decision of the Hearing Board is final and is not subject to appeal.
Note: This process applies only to sanctions related to the Academic Honesty Policy. All grievances should follow the Student Grievance Policy and Procedures.
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Academic Standards for Credit Students Policy
Students at Cecil College are expected to take responsibility for their own academic success and achievement within the program of study planned with their academic advisors. Each semester Academic Programs will identify students who are not making academic progress. Academic progress is defined as maintaining a cumulative grade point average (GPA) of at least 2.0 for the time enrolled at Cecil College. Student Services and Institutional Effectiveness will provide intervention and support for students to encourage their academic progress. Students who are not making academic progress will be subject to academic probation or academic suspension. Developmental courses are considered in the determination of the GPA for academic probation or academic suspension.
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Americans With Disabilities Act
The Americans with Disabilities Act was signed into law on July 26, 1990. This law reinforced the concept of reasonable accommodations in education. The legal discussion in Section 504 of the Rehabilitation Act of 1973 states in part:
“No otherwise qualified handicapped individual shall, solely by reason of his/her handicap be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance.”
We assure that the same educational programs and services offered to other students be available to students with disabilities. We must provide physical and programmatic access by means of reasonable accommodations. This includes removal of architectural barriers, provision of auxiliary services, teaching strategies and institutional policies.
Students needing assistance with receiving accommodations or who have questions regarding ADA concerns should contact the ADA Coordinator in the Advising Center at 443-674-1892, or seek access through the Cecil College website.
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Responsible Use of Information Technology Resources
It is the policy of Cecil College that all members who use the College’s computing, information or communication resources must act responsibly. Every user is responsible for the integrity of these resources under their control. All users of College-owned or College-leased information technology systems must respect the rights of other users, respect the integrity of the physical facilities and controls, and comply with all pertinent licenses and contractual agreements. All members of the Cecil College community will act in accordance with these responsibilities, relevant laws (including but not limited to the Telecommunications Act of 1996) and contractual obligations, and the highest standard of ethics.
Prior to accessing a Cecil College computer and/or a Cecil computer network, you will be required to agree or disagree to the following disclaimer.
You are about to access a Cecil College computer and/or computer network that is intended for authorized users only. You should have no expectation of privacy in your use of this network. Use of this network constitutes consent to monitoring, retrieval and disclosure of any information stored within the computer or network for any purpose including criminal prosecution.
Use of the Cecil College computer systems is contingent upon the following rules:
- You may not attempt to access or modify any data or programs unless you have been granted permission.
- You may not make unauthorized copies of any copyrighted software for personal use.
- You may not engage in any activity which: harasses other users; makes personal profit or conducts personal business; participates in gambling activity; endangers lives or livelihoods; accesses or distributes pornographic material; or engages in criminal activity.
- You may not download, install, or run any program from the Internet without the approval of your instructor or a network administrator.
- You may not install or run any software, which is not supplied or authorized by the College.
- You may not run password tracking, password cracking, or virus generating programs for any reason.
- You may not install or run any streaming video, or live audio programs from the Internet without the specific approval of your instructor or a network administrator.
Electronic mail (Email) services are provided for students, faculty and staff and should not be used for fraudulent, harassing, or obscene purposes.
Unauthorized or illegal use of a Cecil College computing asset will not be tolerated and may result in disciplinary or criminal prosecution or both.
Information technology at Cecil College is provided to facilitate the educational process and the administrative efforts in support of research and instruction for faculty, staff and students of Cecil College. The use of said facilities must be consistent with the mission statement of the College and with facilitating the exchange of knowledge and information, while encouraging resource sharing and collaborative projects in education and research.
The Responsible Use of Information Technology Policy for Cecil College contains the governing philosophy for regulating faculty, staff, and student use of the College’s information technology resources. It spells out the general principles regarding the appropriate use of equipment, software, and networks. By adopting this policy, the College recognizes that all members of the College are also bound by local, state, and federal laws relating to copyrights, security, and other statutes regarding electronic media. The policy also recognizes the responsibility of faculty and staff to take a leadership role in implementing the policy and assuring that the College community complies with the policy.
Information technology provides important means of communication, both public and private. Users and system administrators will respect the privacy of person-to-person communication in all forms, including voice (telephone), text (electronic mail and file transfer), and image (graphics and video).
Access to the College’s information technology facilities is a privilege granted to the College’s students, faculty, staff and others designated by the College. Access to College information resources may be granted, limited, or withdrawn by the College based on the following factors: observance of relevant guidelines, laws, and contractual obligations, the requester’s need to know, the information’s sensitivity, the risk of damage to or loss by the College, and the person’s previous history of use.
The College reserves the rights to extend, limit, restrict, or deny privileges and access to its information resources. Individuals other than College faculty, staff, and students may be permitted access to information as long as such access does not violate any license or contractual agreement, College policy, or any federal, state, county, or local law or ordinance.
College facilities and accounts are to be used for the activities or purposes for which they are assigned. College computing resources are not to be used for commercial purposes without written authorization from the College. In these cases, the College will require payment of appropriate fees. This policy applies equally to all College-owned or College-leased equipment.
Users must guard against abuses that disrupt or threaten the viability of any system, including those at the College and those on networks to which the College’s systems are connected. Access to information resources without proper authorization from the data owner, unauthorized use of College facilities, and intentional corruption or misuse of information resources are direct violations of the College’s standards for conduct, as outlined in the Cecil College Faculty and Staff Manuals, and the Student Handbook.
Cecil College’s Information Technology Department and the Information Technology staff are responsible for the implementation of this policy. Faculty, staff and students are responsible for following all policies and guidelines specified and implied.
Alleged violations of this policy shall be subject to the procedures outlined in the Cecil College Faculty and Staff Manuals, College Catalog (Student Misconduct Policy), and the Student Handbook. Cecil College treats access and use violations of computing facilities, equipment, software, information resources, networks, or privileges seriously. Cecil College will pursue criminal and civil prosecution of violators when appropriate.
- Procedures for Use of Information Technology at Cecil College (Cecil)
- It is prohibited for users to interfere with or disrupt network users, services or system resources. Disruptions include, but are not limited to, distribution of unsolicited advertising, creation and/or propagation of computer worms or viruses, transmission of slanderous and/or harassing materials, chain letters, and using Cecil facilities to gain unauthorized entry to any other facility, whether they are internal or external to the Cecil network.
- It is prohibited for users to use equipment for illegal purposes as defined in the Telecommunications Act of 1996.
- It is prohibited for users to use Cecil’s information technology resources for private financial gain.
- It is prohibited to divulge student e-mail addresses without the consent of the owner of that address.
- All data found on Cecil administrative systems is to be considered confidential. This is true even if the software system does not enforce this confidentiality.
- All software found on Cecil systems is licensed by Cecil and as such may not be copied for personal use, transferred to non-Cecil equipment or modified in anyway.
- Users not accessing the systems for six consecutive months will be considered inactive and will be removed from the system unless Information Technology is informed that they are on extended leave.
- Guidelines for Creation and Maintenance of World Wide Web (WWW) pages at Cecil College
All WWW pages created for departments or organizations within Cecil and placed on the Web Server are considered an official representation of Cecil and thus must be in compliance with the stated mission and standards for Cecil.
- All pages for students/student organizations must be approved by the faculty/staff advisor and the Vice President of Students and Institutional Effectiveness or designee.
- All departmental pages must be approved by the appropriate Vice President, Dean or Administrator.
- All WWW pages are subject to periodic review by appointed person(s).
- Disciplinary and Appeal Procedures Disciplinary Procedures:
Students who are charged with violation of the policy will be referred to the Vice President of Student Services and Institutional Effectiveness or designee.
Students who are found in violation of the policy may receive the following sanctions:
First Offense: The Vice President of Student Services and Institutional Effectiveness or designee may refer the student to appropriate counsel in the proper use of the technology resource. Sanctions may be imposed depending on the seriousness of the violation.
Second Offense: Sanctions may include but not be limited to temporary suspension of the technology resource.
Third Offense: This will result in serious disciplinary action including but not limited to suspension of the technology resource, including E-mail and Internet access. Serious multiple violations could result in dismissal from the College.
Based on the principles of standard classroom management, faculty reserves the right to dismiss students (temporarily or permanently) from a class if the student’s use of technology in that class is not consistent with the academic objectives of the course.
Appeal Procedures: Complaints will be adjudicated as detailed in the Student Misconduct Policy. This process is described in detail in this Catalog.
Based on the nature of the offense and/or the number of violations, and if the violation is confirmed, the appropriate supervisor may take action in accordance with due process.
Appeal Procedures: Any determination of the College or action taken which affects an employee of the College may be formally appealed through one of the College’s available grievance procedures, if any such procedure applies to the employee. If no grievance procedure applies, any determination below the level of President may be appealed to the President, but a decision by the President will be considered final.
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The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of copy-righted material. The person making the copy is liable for any infringement. For further information about copyright laws consult the following:
- Internet sites for more information about copyright: fairuse.stanford.edu and www.loc.gov/copyright.
- Books about copyright laws that can be borrowed from the library.
- DVD’s about copyright laws that can be viewed in the library. Cecil College has purchased an annual academic license to the Copyright Clearance Center. Faculty can search the Clearance Center to determine copyright permissions obtained through this license at www.copyright.com/services/copyrightoncampus.
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Drug Use and Alcohol Abuse Prevention Policy
It is the policy of Cecil College, in accordance with State and Federal guidelines, to promote a drug free workplace and campus.In addition, Cecil College recognizes and supports the need to continue a firm stand on the issue of drug use and alcohol abuse prevention and education.
Procedures for a Drug Free Workplace and Campus
In compliance with the Drug Free Workplace Act of 1988, The Drug Free Schools and Communities Acts of 1986 and 1989 and The State of Maryland Executive Order 01.01.1989 — Drug and Alcohol Free Workplace, the Board of Trustees of Cecil College adopted the Drug Free Workplace Policy effective March 18, 1989 and the Drug Use and Alcohol Abuse Prevention Policy effective October 1, 1990. These procedures are reviewed and amended biannually, as required by the U.S. Department of Education.
Cecil College is dedicated to maintaining an educational environment that prepares students for an enriched and productive participation in society, thus enhancing the quality of community life. Social life should assist, and not detract from, these most basic goals. All members of the academic community — trustees, students, faculty, administrators and other staff members — share the responsibility for protecting the academic environment, and all are expected to exemplify high standards of professional and personal conduct.
The illegal or abusive use of alcohol and other drugs by members of the academic community adversely affects the educational environment as well as the workplace. It is not only detrimental to academic endeavor and enjoyable social activity, but is potentially illegal, dangerous to health, frequently produces destructive behavior, is likely to cause irresponsible use of motor vehicles or other equipment, and often impairs personal interaction and decision making.
Therefore, Cecil College is committed to having a campus that is free of alcohol and other drug use and abuse. In keeping with its mission, Cecil College will utilize prevention through education as a major approach to the problem. Standards of conduct for members of the campus community will be established herein and will include remedial actions and sanctions as required by law.
The following terms used in these procedures are defined as follows:
- “substance” means alcohol and other drugs;
- “alcohol” means alcohol or ethanol;
- “drug” means any substance taken into the body, other than food, which alters the way in which the body normally functions; and
- “abuse” means use of any illegal drug or use of any drug, including alcohol, over the counter or prescription drugs, when use is not in conformance with prescription requirements, or circumstances when use is not permitted.
Prohibition Against the Abuse of Drugs, Substances and Alcohol
The sale, distribution, use, manufacture, possession or abuse of illegal drugs and the abuse of alcohol and other substances is a violation of federal and/or state laws and is prohibited at all times. Violators will be subject to arrest and prosecution. Students, faculty and staff who are found guilty of violating federal and/or state laws on College property, or while on College business, will be subject to disciplinary action up to and including dismissal and/or termination. Penalties may include drug and alcohol education and referral to the Cecil County Alcohol and Drug Center or other treatment programs in lieu of dismissal or termination.
Available to all members of the College community, the College supports Project Alert, a student-directed information program, providing education, individual and group support, and confidential referral to treatment and counseling services. Information projects, such as workshops, speakers and orientation programs, are designed and presented to develop awareness of the dangers and consequences of substance abuse. For additional information, contact The Advising Center at 410-287-1000.
Additional information resources available in the community include:
- The Drug and Alcohol Center 410-996-5106
- Family Services of Cecil County 410-398-4060
- Union Hospital of Cecil County 410-398-4000
- The Vet Center 410-398-0171
- Cecil County Mental Health 410-996-5104
- Cecil Citizens Against Drugs 410-392-0055
Risks of Alcohol and Other Drug Use
Federal and state laws require the College to provide basic information within its policy about the numerous health risks associates with abuse of substances. It is not possible to fully explain all of them within this document, but some of the facts will be outlined in accordance with the requirements. Project Alert maintains a resource library, circulates flyers, articles and pamphlets on many of these health risks in addition to its classes, seminars and workshops.
Impairment of motor skills, loss of judgment and toxic reactions are among the many risks associated with alcohol and other drug use and abuse. Physical and psychological dependence can result from prolonged or continuous use of alcohol and other drugs. Sometimes even short term or periodic use of certain substances can produce physical and psychological dependence. Alcohol and other drug use has been related to a broad range of illnesses such as liver disease, nutritional deficiencies, ulcers, neurological and convulsive disorders, cancers, heart and artery diseases.
Some other known effects and risks include:
- HIV Infection: (Human Immunodeficiency Virus) — the virus which causes AIDS (Acquired Immune Deficiency Syndrome). AIDS can be a fatal condition. Intravenous (IV) drug users and people under the influence of alcohol and other drugs are at risk for contracting the HIV virus. The use of alcohol and other drugs impairs judgment, lowers defenses and can put the user and user’s partner(s) in danger of acquiring HIV by transfer of blood products, and the transfer of other body fluids.
- Drug Affected Infants: Alcohol and other drug use during pregnancy can be very dangerous since these substances pass freely from the mother’s body to the baby’s. New studies also show that a male’s use of alcohol and other drugs can affect the unborn child. One in ten children born in urban areas have been prenatally exposed to cocaine. Among the many symptoms, affected infants are likely to be born with low birth weight (under 5.5 pounds), suffer from attention deficit problems, coordination and developmental retardation and are at increased risk of Sudden Infant Death Syndrome (SIDS).
- Fetal Alcohol Syndrome (FAS): an especially tragic result of drinking by pregnant women because its victims are helpless babies. Drinking alcohol is very risky in any stage of pregnancy, especially during the first trimester. An estimated three out of every1,000 babies born has fetal alcohol syndrome. Effects can be similar to those described above for drug-affected infants.
Other substances and known effects include:
- Marijuana — made from the dry leaves of the hemp plant. When smoked or eaten, it alters the chemicals in the body that control mood, appetite, perception, energy and concentration. The drug affects the brain cells in a way that disrupts long and short term memory. Marijuana also creates hormonal changes in both males and females which can lead to damage of the reproductive system, affecting the unborn child.
- Anabolic Steroids — laboratory-made substances which are used primarily by athletes to increase muscle size and body weight. In addition to being illegal, steroids can cause serious negative side effects. Psychological problems include increased anger, uncontrolled aggression, depression and low tolerance for frustration. Physical side effects in men include a decrease in sperm count, atrophy of the testes, impotence, cancer of the prostate, early baldness, high blood pressure, heart disease and liver failure. In women, side effects include masculinizing reactions such as growth of facial and body hair, deepening of the voice, male pattern baldness and menstrual irregularities. In both sexes, there is an increased risk of birth defects in babies born to parents who use or used steroids.
- Cocaine and “Crack” — derived from the leaves of the cocoa plant. When inhaled or smoked it stimulates the central nervous system and increases heart rate, blood pressure and body temperature. Some doses can cause weight loss, damage to the central nervous system, skin abscesses, and perforation of the septum of the nose, depression and paranoid psychosis. Newborn babies of mothers abusing the drug can be addicted.
- LSD or “Acid” — a hallucinogenic substance that is chemically derived from components of grain fungus. When ingested it causes dilation of the pupils and increases pulse rate, blood pressure and body temperature. Acting on the brain, it causes sensory distortions and hallucinations. Other responses include loss of identity, faulty judgment, sense of unreality, anxiety, depression, terror and panic. It can result in psychological dependence, and is potent in small doses. Narcotics — include opium, morphine, heroin, codeine and synthetic substances that can be taken orally, snorted, smoked or injected into the skin or a vein. They relax the central nervous system and appear to be able to reduce anxiety levels, promote drowsiness and allow sleep in spite of severe pain. Short-term physical effects include pinpoint pupils, lethargy, skin abscesses, chronic constipation, nausea and respiratory depression. Psychological effects include anxiety, irritability, mood swings, depression, drug seeking and antisocial behavior.
Maryland Alcoholic Beverage Laws
- The minimum legal age for the possession and/or consumption of alcoholic beverages is 21 years.
- It is unlawful to purchase alcoholic beverages for, or to give alcohol to, a person under 21 years of age.
- It is unlawful for any minor to knowingly and willingly make any misrepresentation or false statement to his/her age in order to obtain alcoholic beverages.
- It is unlawful for any person to purchase alcoholic beverages for consumption by an individual who is known to be a minor.
- It is unlawful for any persons to possess open containers of any alcoholic beverage in a public place.
- In Maryland, the penalties for persons over 21 driving under the influence (DUI — Blood Alcohol Concentration — BAC.07) and driving while intoxicated (DWI — BAC.10) includes fines, suspension or revocation of license and imprisonment.
- Effective January 1, 1990, the driver of a vehicle who is under 21 and who has a .02 Blood Alcohol Concentration (BAC) can have his/her driver’s license suspended for one year.
Cecil County Code for Possession of Alcohol
It is a violation in Cecil County to possess an open container that contains or has contained alcoholic beverages on a street, in a parking lot, on a highway, on a sidewalk, in other public places or in a motor vehicle. This applies equally to campus premises.
College Requirements for Alcohol Use
Cecil College recognizes that a responsible and mature attitude towards alcohol is a desirable goal. These requirements and guidelines provide an opportunity to develop such responsibility. They presume adherence to Maryland State Law and respect for the rights of others.
- The use, possession, and/or serving of beer and wine at all College activities is subject to county, state and federal regulations.
- The use, possession, and/or serving of alcoholic beverages is prohibited at all on-campus College sponsored student activities. Requests for exceptions to these guidelines should be directed to the Vice President of Student Services and Institutional Effectiveness or the appropriate budget head.
- Non-student activities sponsored by any department, faculty or staff at which alcohol will be served require approval from the Vice President or Budget Head of the division.
- Alcoholic beverages will not be sold or served at College sporting events.
- STUDENT PLEDGE: In accordance with Federal law, the following statement with required signature is contained in the student Application for Admission: “In making this application, I accept and agree to abide by the policies and regulations of Cecil College concerning drug and alcohol abuse and understand that the unlawful use of drugs or alcohol will subject me to the penalties contained in those policies and regulations.”
Guidelines for Complying with College Alcohol Requirements
- Admission to events where alcohol is served must be by invitation or ticket. Members of the College community are responsible for their guests to insure adherence to all applicable laws, regulations and policies as well as appropriate behavior.
- A notice of the legal drinking age must be posted at the entrance to the event in the immediate serving area.
- The event coordinator is responsible for a system to ensure that no one who is underage is served alcoholic beverages. A college representative or designee will be in attendance at all student events where alcoholic beverages are served in order to provide overall supervision of the event and to monitor the service and use of alcoholic beverages.
- The burden of proof for showing legal age is placed upon the person desiring alcohol service. No service will be provided unless clear evidence of legal age is presented. No person under the legal drinking age of 21 shall be served alcohol. The following procedures are recommended:
- Check picture I.D.s at the entrance. Acceptable identification consists of a valid driver’s license with photo or other I.D. issued to non-drivers by the D.M.V.
- Use an ink stamp or other non-transferable identification for all persons who are of legal drinking age.
- Serve each person only one drink at a time.
- No person who is intoxicated or appears under the influence of drugs or alcohol, or who is disorderly in conduct, may attend an event nor consume, serve or dispense alcoholic beverages. If an individual becomes intoxicated at the function, he/she will not be served additionally and may be asked to leave for the remainder of the event. A free ride home will be offered to anyone appearing unsafe to drive a vehicle. Unusual and/or suspicious behavior should be assessed on a case-by-case basis by the instructor or supervisor and appropriate action or referral taken. If necessary, the instructor or supervisor may seek additional advice or assistance from appropriate resources at the College.
- All bartenders must be 21 years of age or older. According to Maryland law all facilities must have a person on site who has completed a certified alcohol intervention workshop. Server intervention workshops will be offered each semester by qualified trainers under Maryland licensing regulations for students, faculty, and staff recruited to be servers at functions where alcohol is available.
- At all events where alcoholic beverages are served, nonalcoholic beverages such as soft drinks, lemonade, coffee and tea must be provided at minimal cost. Amounts must be reasonably related to expected attendance below the age of 21 and persons who prefer not to drink alcoholic beverages.
- High fat, high-protein foods, in quantities proportional to the number of guests, shall be provided and prominently displayed throughout any event where alcohol is served.
- The serving of alcohol must be discontinued one hour prior to the close of the event and a free ride home will be provided upon request or offered to anyone appearing unsafe to drive a vehicle.
- Alcoholic beverages will be served only in the area(s) reserved.
- Alcoholic beverages may not be brought in by others nor removed for consumption elsewhere.
- No one should be induced or coerced, even subtly, to drink or to over indulge. The serving of alcoholic beverages must be incidental to the event and not the focus of the event.
- Alcohol will only be available for a maximum of three hours and not past 12:00 midnight.
- No advertising for an event which promotes alcohol or emphasizes the quantity of alcohol to be served is permitted. All promotional material and/or paid advertising must be reviewed and approved by a designated Enrollment and Student Support Services administrator.
- Alcoholic beverages may not be given away as door prizes or raffled.
Policy Enforcement for Students
- Violations by students are subject to law enforcement procedures as applicable and/or to action according to the College’s disciplinary procedures for students. Violators of College policy will receive sanctions up to and including expulsion and/or referral for prosecution. Individuals may be referred to an appropriate substance abuse education program or to the Cecil County Alcohol and Drug Center as a provision of any penalty or sanction for violation of policies and/or regulations.
- Violations by students will be handled according to the “Due Process” procedure through Student Services and Institutional Effectiveness or the division of Career and Community Education as applicable.
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Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) allows the Registrar to release student directory information. This information may include names, addresses, telephone numbers, birth dates, birth places, major fields of study, attendance dates, degrees and awards, the most recent educational agencies or institutions attended, participation in officially recognized college activities or sports, and athletic team members’ weights and heights. The College generally will release only the student’s name, dates of attendance and degrees, and/or certificates earned as directory information.
To have directory information withheld, written notification must be received from currently enrolled students in the Registrar’s Office within two weeks after the first day of classes for the semester/term. Cecil College assumes that failure on the part of any student to request withholding of directory information indicates individual approval for disclosure.
The Act affords students the opportunity to inspect and review their educational records within forty-five (45) days of the College’s receipt of request for access. Students should submit, to the Registrar, written requests that identify the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place for review.
Students may request an amendment of any of their educational records that they believe are inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his/her right to a hearing.
Students have the right to f ile a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U. S. Department of Education, 400 Maryland Avenue, SW, Washington DC 20202-4605.
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It is the policy of Cecil College not to discriminate against any individual by reason of race, color, sex, marital status, citizenship, national or ethnic origin, age, religion, sexual orientation, or disability (which can be reasonably accommodated without undue hardship) in the admission and treatment of students, educational programs and activities, scholarship and loan programs, recruitment, hiring or promotion of faculty and staff, or with conditions of employment, in accordance with and to the extent required by law.
The Director of Human Resources is available to assist College employees and students in answering questions or resolving issues related to the non-discrimination, equal opportunity and issues related to access and accommodation for individuals with disabilities.
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Prohibition of Weapons
Cecil College employees, students, visitors and guests are not permitted to keep, bring, or transport weapons of any kind onto the College campus or other facilities owned or leased by the College. Weapons include, but are not limited to, rifles, shotguns, handguns, pellet or BB guns, stun guns, dangerous knives as defined in Maryland statute § 4-101, Billy club, makeshift weapons, martial arts weapons, ammunition and explosives or any other lethal or dangerous device capable of casting a projectile by air, gas, explosion or mechanical means on any property or in any building owned or operated by the college or in any vehicle on campus. The Director of Safety & Security or his designee, upon observation or a report, may confiscate any weapons brought to any Cecil College locations. The weapon will be turned in to the Maryland State Police.
The College recognizes that occasionally there are legitimate academic purposed for weapons on campus. Any requests for exceptions related to academic purposes should be directed to the Vice President, Academic Programs who will coordinate with the Vice President, Administrative Services.
There may be other items not cited above that the Director, Security/Safety or other College official deems to be unsafe and are thereby prohibited on College facilities. The only exception is a weapon in the possession of a person authorized by a governmental organization, and who has registered both his/her presence and weapon with the Cecil College Office of Safety & Security.
The College considers violation of this policy to be a serious offense which could result in termination including one’s failure to report information regarding the possession of any weapon on campus. Likewise any student who violates this policy or fails to report information regarding the possession of weapons on campus will fall under the Student Code of Conduct Policy which could result in dismissal or expulsion.
Exceptions for academic purposes must be requested in writing through the Vice President of Academic Programs. All requests shall be reviewed by the Vice President of Administrative Services in consultation with the Director of Security.
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Rights and Responsibilities of Student Members of the College
The following is a bill of rights and responsibilities adopted by Cecil College for the student members of the College community.
The bill was adopted from a report by the Carnegie Commission on Higher Education. Student members of the campus have an obligation to fulfill the responsibilities of their particular roles within the academic community.
- As citizens, student members of the campus enjoy the same basic rights, and are bound by the same responsibilities to respect the rights of others, as are all citizens.
Among the basic rights are freedom of speech, freedom of press, freedom of peaceful assembly and association, freedom of political beliefs, and freedom from personal force and violation, threats of violence and abuse.
Freedom of press implies the right to freedom from censorship in campus newspapers and other media, and the concomitant obligation to adhere to the canons of responsible journalism.
It should be made clear that editorial opinions are not necessarily those of the institution or all of its members.
The campus is not a sanctuary from the general law.
The campus does not stand “in loco parentis” for its members.
Each member of the campus has the right to organize his/her own personal life and behavior, so long as it does not violate the law or agreements voluntarily entered into, and does not interfere with the rights of others or the educational process.
Admission to, employment by, and promotion within the campus shall be in accordance with the provisions against discrimination in the general law.
- All members of the campus have other responsibilities and rights based upon the nature of the educational process and the requirements of the search for the truth and its free presentation. These rights and responsibilities include:
The obligation to respect the freedom to teach, learn, and conduct research, and publish findings shall be in the spirit of free inquiry. Institutional censorship and individual or group intolerance of the opinions of others are inconsistent with this freedom.
Freedom to teach and to learn implies that the teacher has the right to determine the specific content of the course, within the established guidelines of the college or course definition, and the responsibility not to depart significantly from the area of competence or to divert significant time to material extraneous to the subject matter of the course.
The obligation exists not to infringe upon the right of all members of the campus to privacy in offices and laboratories in the keeping of personal papers, confidential records, and effects, subject only to the general law and to conditions voluntarily entered into. Campus records of its members should contain only information which is reasonably related to the educational purposes or safety of the campus.
The obligation exists not to interfere with any member’s freedom to hear and to study unpopular and controversial views on intellectual and public issues.
The right exists to identify oneself as a member of the campus, and a concurrent obligation exists not to speak or act on behalf of the institution without authorization.
The right exists to hold public meetings in which members participate, to post notices, and to engage in peaceful, orderly demonstrations.
The right exists to recourse if another member of the campus family is negligent or irresponsible in performance of his or her responsibilities, or if any member of the campus represents the work of another as his/her work.
The right exists to be heard and considered at appropriate levels of the decision-making process about basic policy matters of direct concern. Members of the campus who have a continuing association with the institution and who have substantial authority and security have an especially strong respect for the rights of others and fulfillment of academic responsibilities.
All faculty should maintain the highest standards in the performance of their academic responsibilities consistent with the individual student’s success.
Trustees have a particular responsibility to protect the integrity of the academic process from external and internal attacks and to prevent the political or financial exploitation of the campus by any individual or group.
- The institution, and any division or agency which exercises direct or delegated authority for the institution has rights and responsibilities of its own. The rights and responsibilities of the institution include:
Right and obligation to provide an open forum for members of the campus to present debate issues.
Right and obligation to provide, for members of the campus, the use of meeting rooms under the rules of the campus including use of political clubs; to prohibit use of rooms by individuals members or groups of members on a regular or prolonged basis as free headquarters for political campaigns; and to prohibit use of its name, its finances, and its office equipment and supplies for any political purpose at any time.
Right and obligation not to take a position, as an institution, in electoral policies or on public issues, except on those issues which directly affect its autonomy, the freedom of its members, its financial support, and its academic functions.
Right and obligation to protect the members of the campus and visitors to it from physical harm, threats of harm or abuse; its property from damage and unauthorized use, and its academic and administrative processes from interruption.
Right to require that persons on the campus be willing to identify themselves by name and address and to state what connection, if any, they have with the campus.
Right to set reasonable standards of conduct in order to safeguard the educational process and to provide for the safety of members of the campus and the institution’s property.
- Student members of the campus have a right to fair and equitable procedures which shall determine the validity of charges of violation of campus regulations.
The procedure shall be structured so as to facilitate a reliable determination of the truth or falsity of charges, to provide fundamental fairness to the parties, and to be an effective instrument for the maintenance of order.
All members of the campus have a right to know in advance the range of penalties for violations of campus regulations. Definition of adequate cause for separation from the campus should be clearly formulated and made public.
Charges of minor infractions or regulations, penalized by small fines or reprimands which do not become part of permanent records, may be handled expeditiously by the appropriate individual or committee. Persons so penalized have the right to appeal.
In the case of charges of infractions of regulations which may lead to notation in permanent records or to more serious penalties, such as suspension or expulsion, members of the campus have a right to formal procedures with adequate due process, including the right of appeal.
Members of the campus charged with or convicted of violations under general law may be subject to campus sanctions for the same conduct, in accord with campus rule essential to the continuing protection of other members of the campus and to the safeguarding of the education process.
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Sexual Assault Policy and Procedures
(In compliance with Sexual Offenses on Campus – New Federal Laws Higher Education Amendments of 1992)
Cecil College seeks a safe and healthy environment for all community members and visitors. Thus, Cecil College has developed the following policy on sexual assault to set forth definitions, and to reaffirm the College’s commitment to providing education, reporting, adjudication, sanctions and community resources for support.
Cecil College will also provide for the documentation of information about incidents that occur on campus and a clear process for dissemination of that information to the College community in compliance with the law.
A forcible sex offense is “any sexual act directed against another person, forcibly and/or against that person’s will; or not forcibly or against that person’s will where the victim is incapable of giving consent” because of youth, mental disability, intoxication, or inability to make a reasonable judgment concerning the nature of harmfulness of the activity which may include forcible rape, forcible sodomy, sexual assault with an object, and forcible fondling. Nonforcible sex offenses are acts of “unlawful, nonforcible sexual intercourse,” and include incest and statutory rape. Depending on the circumstance, acquaintance rape could be in either category. Offensive sexual behavior may also include obscene telephone calls, “flashing”, or indecent exposure.
Cecil College will encourage all members of the academic community — faculty, staff, and students — to participate in educational programs about sexual harassment and sexual assault through professional development. All new students will receive information/workshops at orientation sessions.
Reporting Procedures & Sanctions
Cecil College recognizes that sexual assault is not only intolerable on campus but against the law. Therefore, criminal acts will be reported to the law enforcement authorities with consent of the victim, and individuals charged may be subject to prosecution. Victims have the right to be treated with dignity and seriousness by campus personnel. Victims of crimes against the person have the right to be reasonably free from intimidation and harm. All matters pertaining to sexual assault will be kept in strict confidentiality. The College will provide assistance in clarifying the nature of the problem and outlining options that may be considered to resolve the situation. It will also provide advice and support throughout the process.
Procedures for Reporting Sexual Assault
Any member of the College community who believes that he/she has been sexually assaulted should report the incident to College Security. College Security will make the appropriate notifications to the College human resources department or to the Vice President of Student Services and Institutional Effectiveness depending upon the parties involved.
College Security will also, in conjunction with other college and outside resources, provide the victim with the following:
- procedures if a sex offense occurs, including who should be contacted, the importance of preserving evidence as may be necessary to the proof of criminal sexual assault, and to whom the alleged offense should be reported. The following hospitals are equipped with the Maryland State Police Sexual Assault evidence collection kit: Union Hospital; Elkton, Maryland Veterans Medical Hospital; Perry Point, Maryland Harford Memorial Hospital; Havre de Grace, Maryland
- the victim’s option to notify proper law enforcement authorities, including on-campus security and local police, and the option to be assisted by campus authorities in notifying these authorities if the victim chooses to do so;
- existing community counseling, mental health, or student support services for victims of sexual assault, which include:
- Domestic Violence/Rape Crisis Center of Cecil County — (410) 996-6033
- Cecil County Department of Social Services — (410) 996-0100, Emergency ONLY: (410) 398-3815
- options for, and available assistance in changing academic arrangements precipitated by the offense if requested by the victim and if these changes are reasonably available;
- transportation to medical facilities will be through the county medical emergency services unit.
Cecil College sanctions will be imposed in accordance with student misconduct and grievance policies. These sanctions can include but are not limited to suspension, expulsion, and/or separation from the College. In addition, an individual charged may be subject to prosecution by the Office of the District Attorney under Maryland Criminal Statutes.
Other important agencies to contact if an incident occurs:
- On Campus Escort Service (410) 287-6060
- State Police (410) 398-8101
- Cecil County Sheriff Dept. (410) 996-5500
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Sexual Harassment Policy
It is the policy of Cecil College to prohibit sexual harassment. As part of the policy, the term “sexual harassment” is defined to include conduct which constitutes:
- Unwelcome sexual advances.
- Requests for sexual favors, and other verbal or physical conduct of a sexual nature, that is accompanied by an explicit or implied promise of favorable employment or academic treatment, or by an explicit or implied threat that rejection would adversely affect the individual’s conditions of employment or academic results.
- Any verbal or physical conduct of a sexual nature which has the purpose or effect of interfering with an individual’s work or academic performance, or creating an intimidating, hostile or offensive work or academic environment.
- Sexual harassment is a violation of federal law, state law and College policy and will not be tolerated. Any person associated with the College, including administrators, faculty, staff and students, who violates this policy will be subject to disciplinary action up to and including involuntary separation from the College.
- All persons associated with the College have a responsibility to actively promote and maintain a work place and an educational environment free from sexual harassment, intimidation, hostility and offensiveness.
- The President shall establish and publicize procedures to handle complaints made under provisions of this policy and establish programs and publications to educate the College community about sexual harassment.
Conduct and Behavior on Campus
- Some examples of conduct and behavior between persons of the same or different genders, by administrators, faculty, staff or students prohibited under this policy are:
- Unwelcome sexual flirtations, advances or propositions which may occur between persons of same or different genders;
- Verbal abuse and/or offensive noises of a sexual nature, including humor, teasing, innuendo, or gender-related epithets;
- Graphic or degrading comments of a sexual nature about an individual’s appearance;
- Obscene gestures;
- Display of sexually explicit or suggestive material, or pictures or objects except as germane to instructional subject matter within the course context;
- Touching, including patting, pinching or repeated brushing against another’s body.
- Sexual harassment generally does not include occasional compliments of a socially acceptable nature or welcomed social relationships.
- Consenting relationships are not considered sexual harassment and it is not the College’s intent to regulate private behavior, however:
- Romantic and sexual relationships are risky when they occur between a College employee and a subordinate employee or a student because a power differential is inherent.
- An allegedly consensual relationship may considerably increase the complexities and difficulties of resolving an associated charge of sexual harassment.
Enforcement of Sexual Harassment Policy
To effectively enforce the policy prohibiting sexual harassment, the College strongly encourages anyone who believes he/she has experienced sexual harassment to report all incidents. Any person may seek information, assistance or resolution by using the following informal and formal means. Further, all faculty, administrators and supervisors must refer for investigation any possible violations of this policy of which they become aware.
- Informal Procedures
- College employees, including work-study students and volunteer workers may seek information from or direct a complaint to the Director of Human Resources.
- Credit and non-credit students may seek information from or direct a complaint to the Vice President of Students & Institutional Effectiveness on the North East campus or the Dean of Educational Programs/Lifelong Learning on the Elkton campus.
- An investigating official receiving the complaint and/or his/her designee will conduct a prompt and unbiased investigation of the complaint. The investigation will usually include:
- An interview with the complainant and, if agreeable to the complainant, taking the complaint in writing;
- An interview with the alleged offender;
- Interviews with any reported witnesses and/or others who may possess relevant information.
- If the investigating official finds reasonable cause to believe there may be validity to the charges, he/she may attempt an informal resolution acceptable to all parties involved. Such a resolution should be undertaken in consultation with the supervisor of the alleged offender, if appropriate, and must serve to:
- end the alleged harassment and/or correct the harassing situation;
- counsel and advise the alleged offender against repeating or continuing sexually harassing behavior and/or implement discipline of less than loss of compensation or employment for the alleged offender;
- warn the alleged offender of potential consequences of repeat or continued prohibited behaviors;
- encourage the alleged offender to obtain professional counseling, if appropriate;
- sufficiently document and preserve the relevant facts of the case. All documentation pertaining to any complaints of sexual harassment at Cecil College must be filed in the Office of Human Resources.
- If an informal resolution is not possible or if disciplinary action involving loss of compensation or employment is indicated after investigation as described above, due to a serious offense and/or prior incidents of unacceptable conduct, formal procedures will be required.
- Formal Procedures
- The investigating official will refer the complaint to the President.
- The President and/or a designee may attempt a resolution acceptable to all parties. If he/she is unsuccessful or believes this to be inappropriate under the circumstances, he/she will designate three (3) individuals from the College to conduct a formal investigation of the complaint and will receive their report.
- The President will then determine appropriate action to be taken and/or make any necessary recommendations to the Board of Trustees.
- Any complainant may choose to by-pass the informal resolution procedure and request that a complaint of sexual harassment be referred to the President after an investigation and a reasonable cause determination has been made.
Discipline and Other Policy Guidelines
- If appropriate, corrective action which is consistent with the degree of seriousness of the harassment may be determined by the President or a designee, or be recommended by the President to the Board of Trustees. In general, corrective action will be commensurate with the nature and severity of the offense, and when appropriate, reflect levels of progressive discipline.
- Guidelines for such progression are as follows:
- A minor offense will result in at least a verbal warning plus counseling as to the provisions of this policy. Stronger disciplinary action may be taken depending upon the nature of the offense and the employee’s employment record.
- A second minor offense may be regarded as misbehavior and result in at least a formal written warning that separation from the College may result if sexual harassment continues or is repeated.
- Additional minor and/or a major offense(s) may be regarded as gross misconduct and result in the immediate and involuntary separation from the College of the individual charged.
- No retaliation or reprisal of any kind will be permitted or tolerated against any individual of the College who makes a complaint according to these procedures. Acts of retaliation towards such an individual may be treated as a subsequent and/or major offense and will result in appropriate discipline.
- Filing of a knowingly false accusation of sexual harassment by any individual against an employee or student of the College is a serious violation of this policy and may result in disciplinary action up to and including involuntary separation from the College.
- Any determination of the College or action taken which affects the complainant, the alleged offender or supervisory personnel may be formally appealed through one of the College’s available grievance procedures, if any such procedure applies to the aggrieved individual. If no grievance procedure applies, any determination below the level of President may be appealed to the President, but a decision by the President is final.
- An intentional failure by an official to take necessary and appropriate steps to refer any possible violation of this policy for investigation or otherwise act upon a bona fide complaint of sexual harassment will result in disciplinary action by the College.
- The College will make every effort to protect the confidentiality of all parties to the extent practical while fulfilling its obligation to investigate any possible instances of and otherwise prohibit and prevent sexual harassment.
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Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. Sec. 1681, et seq., and its implementing regulations, 34 C.F. R. Part 106, is a federal law that prohibits discrimination on the basis of sex in any federally funded program or activity. In compliance with Title IX, Cecil College prohibits sex discrimination, inclusive of sexual harassment and sexual assault.
An individual who wishes to report a concern or complaint relating to discrimination or harassment may do so by contacting the College’s Title IX coordinator:
Student Engagement and Civility Officer
One Seahawk Drive
North East, MD 21901
The Title IX coordinators can provide information regarding both informal dispute resolution processes and formal complaint options.
Individuals with complaints of this nature also have the right to file a formal complaint with the United States Department of Education:
Office for Civil Rights (OCR)
400 Maryland Avenue, SW
Washington, DC 20202-1100
Customer Service Hotline #: (800) 421-3481
Facsimile: (202) 453.6012
TDD#: (877) 521.2172
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Cecil College is dedicated to promoting a
healthy and productive environment for students, faculty, staff, visitors,
contractors, and guests. The Tobacco-Free Campus Policy is intended to reduce
the health risks associated with smoking and secondhand smoke, demonstrate best
healthcare practices, and promote a campus culture of wellness. Smoking and all uses of tobacco products
shall be prohibited from all Cecil College owned and leased properties and
facilities, including but not limited to parking lots, courtyards, entrance and
exit ways, vehicles, sidewalks, common areas, grounds, and athletic facilities. Use of any tobacco product in College owned
or leased vehicles is also prohibited.
For purpose of this policy, tobacco use is defined as any lighted or
unlighted cigarette, cigar, pipe, or smoking product (including smokeless
tobacco and electronic cigarettes) in any form.
effectiveness of the Tobacco-Free Campus Policy depends on the consideration and
cooperation of the entire college community including both tobacco users and
non-tobacco users. It is the responsibility of the college community, as well
as visitors to the college, to observe the policy and to refrain from using
tobacco and smoking products on campus.
and students who violate the Tobacco-Free Campus Policy will be reminded that
there is a College policy against using tobacco products on campus. Information
will be made available regarding the tobacco free policy including options for
cessation assistance should they be interested.
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Student Grievance Policy
A Cecil College student who wishes to file a grievance should first attempt to resolve the issue at its source with the instructor or staff member involved. Should such a resolution be impossible, however, the student may pursue the following steps if he/she wishes to file a grievance. There are two grievance tracks: (1) academic grievances, such as grade disputes and academic dishonesty issues; and (2) all other matters, such as schedules, fees, materials, and property.
It is the philosophy of Cecil College that a grade is based on the expert judgment of the instructor. The College administration will not attempt to substitute his/her judgment for that of the instructor. In a grievance involving a grade, the administrator will try to determine if the grade was arrived at in an equitable manner, that is if the same standards were applied to all students in a particular class.
- Academic Grievances: Students wishing to appeal a grade, dismissal from an academic program because of insufficient academic progress, or a decision involving academic dishonesty should first arrange a conference with the instructor. Should the grade/decision involve progress or dismissal from a program such as Nursing, the student will also hold a conference with the Director of the program or the Department Chair.
- Non-Academic Grievances: Students wishing to appeal nonacademic matters, such as decisions regarding property, scheduling, etc., should first confer with the faculty or staff member involved.
- Should no solution be reached in Step 1, the student, within five working days after the outcome of the conference has been determined, should contact the appropriate Vice President by submitting a written petition, which should include a detailed statement of the problem, a summary of the results of Step 1, and the rationale for pursuing a grievance.
*Students wishing to file an academic grievance should file it with the Vice President for Academic Programs. All other issues should be directed to the Vice President of Student Services & Institutional Effectiveness.
- The Vice President will gather and analyze appropriate information. Should the Vice President deem it necessary, he/she has the option of convening and chairing a committee (comprised of at least one faculty member, one student, and one staff member from Enrollment and Student Support Services selected by the Vice President) to help evaluate the student’s petition through interviewing parties involved in the grievance and gathering and reviewing materials pertinent to the case. The decision at this stage of the grievance will be made by the Vice President based on the facts that have been gathered.
- Within five working days after completing the investigation, the Vice President will, by registered mail, notify the student of his/her decision.
- The decision of the Vice President of Student Services and Institutional Effectiveness or the Vice President of Academic Programs is final.
NOTE: See also separate policies on Student Misconduct, Academic Dishonesty, and Appeal of Grades.
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Appeal of Grades Policy
Unless an appeal has been initiated, all grades become final 60 days after being issued to the student. Students may appeal a grade before 60 days have elapsed by following the procedures outlined below.
Students who feel an earned grade is unjust must address their disagreements with their instructors, as the determination of grades lies with the instructor. If the matter is not satisfactorily resolved through this approach and the issue warrants further consideration, students may then further request a review by the appropriate academic administrator. A review by the appropriate academic administrator is used to determine if the grading criteria, as outlined by the course syllabus, have been followed. The decision of the Vice President of Academic Programs is final. Note: If, after students have followed the above steps, they believe that the grade was based upon discriminatory or unfair practices, students may use the Student Grievance Procedure (beginning with Step #3).
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Student Code of Conduct
I. Policy Statement
Students enrolled at Cecil College are expected to demonstrate honesty, responsibility, civility, and respect. These values are essential to the learning environment and are expected to be exhibited in conduct in all areas of the College, including classes and labs. Cecil College is committed to providing an optimal learning environment for students. Failure to behave in a manner that supports a productive learning environment may result in immediate disciplinary sanctions, including, but not limited to, dismissal from a classroom or lab by an instructor, suspension from the College, and permanent expulsion from the College.
II. Policy Description
Cecil College has special interests and purposes essential to its effective functioning as an educational institution. These include (a) the opportunity for students to attain their educational objectives, (b) the creation and maintenance of an intellectual and educational atmosphere throughout the College, and (c) the protection of the health, safety, welfare, and property of all members of the community and the property of the College itself. Cecil College has a clear interest in the area of code of conduct to protect and promote the pursuit of its educational goals and mission.
To maximize their potential for college success, students are also expected to honor the standards of classroom behavior stated in their individual course first day handouts. These standards typically include, but may not be limited to, the following: reading the course’s first day handout; attending class, arriving on time, and remaining until the end of class; coming to class prepared; completing assignments on time; expecting a minimum of two to three hours homework on average for every hour in class; demonstrating respect in listening to others and expressing opinions; using electronic devices only when authorized by the instructor; participating in classroom activities; accepting responsibility for one’s actions and for the consequences of said actions; encouraging responsible conduct in others; and communicating respectfully with instructors and administrators regarding concerns about any of the aforementioned.
Adherence to the Code of Conduct is a prerequisite for ongoing membership in the College community. Students, applicants, and guests of Cecil College are required to conform to all college rules and regulations. Failure to meet this obligation will justify appropriate disciplinary actions including, but not limited to, warning, social probation, restitution, suspension, removal from campus, and/or expulsion. The College makes its rules and regulations available via the web site and catalog and will also make the rules and regulations available at student registration. A student who applies and is admitted to Cecil College accepts the authority of the College to establish policies and regulations regarding community members’ behavior, and the student accepts the responsibility for knowing and complying with the College’s behavioral expectations.
Cecil College policy sets forth those acts which constitute unacceptable conduct. Alleged violations of this policy may result in referral to the college administrator charged with enforcing this policy. If specified in the campus regulations, this policy shall also apply to conduct that occurs in the community or at college-sponsored and/or off-campus events or interferes with the educational mission of the campus and purpose of such event. Students are granted the opportunity to grieve the findings of all decisions up through the College President.
III. Disciplinary Infractions
Grounds For Discipline
The following list sets out examples of unacceptable behaviors; such a list is not, and cannot be, exhaustive in scope or detail. A student found to have violated any of the following regulations is subject to the maximum sanction of expulsion.
The College may impose discipline for the commission or attempted commission of the following types of violations, or for aiding or abetting, inciting, conspiring, assisting, hiring or encouraging another person to engage in a violation of this policy:
1. Code of Conduct:
Behaviors that are inconsistent with institutional efforts to protect each individual’s academic rights, personal freedoms, and/or the common good of the learning environment and are therefore grounds for disciplinary action include, but are not limited to:
Disruption of Educational Process. (a) Destruction or disruption on or off college property of the college educational process(es), including but not limited to interrupting, impeding, obstructing or causing the interruption or impediment of any class, lab, administrative office, teaching, research, administration, disciplinary procedures, college activity or college authorized student activity; (b) administrative process or other college function; or (c) disturbing the peace on college property or at any college function.
Dishonesty. All forms of dishonesty including but not limited to fabricating information, furnishing false information, or reporting a false emergency to the College.
Forgery. Any forgery, alteration, or misuse of any college document, record, key, electronic device, password, or identification, or knowingly furnishing false documentation or information to a college official.
Misrepresentation. Misrepresentation of oneself, or of an organization, to be an agent or representative of the College.
Misuse of Identification. Transferring, lending, borrowing, altering or unauthorized creation of college identification.
Disruptive or Disrespectful Behavior. Disruptive behavior, repeated profanity or vulgarity or the open defiance of the authority of or abuse of college personnel. Disturbing the peace and good order of the College by, quarreling, or participation in a disturbance of the peace or unlawful assembly.
Fighting. Fighting with any other person on college property or at any college function.
Failure to Identify or Comply. Failure to identify oneself to, or comply with the directions of, a college official, employee, law enforcement, or other public official when requested to do so; or resisting or obstructing such college or other public officials in the performance of or the attempt to perform their duties.
Failure to Appear. Failure to appear before a college official when directed to do so.
Disorderly or Lewd Conduct. Engaging in disorderly or lewd, indecent or obscene behavior on college property or at a college-sponsored function.
Harassment. Verbal or physical abuse, or the threat of physical abuse of any college employee, student, applicant, guest, member of the community, or law enforcement official on campus or at college-sponsored events held off-campus.
Smoking. Smoking in an area where smoking has been prohibited by law or regulation of the College.
Destruction of Property. The damaging, destroying, defacing, or tampering with college property or the property of any person or business on college property or at a college function, including but not limited to, taking down, defacing, or otherwise damaging college authorized posters, handbills and/or notices posted on college property.
Failure to Repay Debts or Return College Property. Failure to (a) repay debts to the College; (b) return college property; (c) return property of any member of the college community.
Trespass and Unauthorized Possession. Unauthorized or forcible trespass on, entry to, possession of, receipt of, or use of any college services, grounds, equipment, resources, properties, structures, vehicles, or facility, including the college’s name, insignia, or seal without permission or authorization.
Abuse of Library Materials. Cutting, defacing, or otherwise damaging or theft of college library or bookstore materials or property.
Unauthorized Use of College Keys. Unauthorized use, distribution, duplication or possession of any keys, access card or pass issued for any building, laboratory, facility, room, or other college property.
Unauthorized Use of Property or Services. Unauthorized use of property or services or unauthorized possession of college property or the property of any other person or business.
Violation of Vehicle Regulations. Driving unsafely on college property or while taking part in any College function, or repeated violation of College parking regulations.
Violation of Health & Safety Regulations. Violation of any health, safety or related regulations, rule or ordinance on college property or at any college function.
Violation of Posted College Rules. Violation of any rule or regulation posted on college property by the College, printed in any college publication, set forth on any college website, or otherwise made known to the college community.
Commission of a Crime on College Property or College-Sponsored Events: Refer to the section on “Adherence to Law”
2. Adherence to College Policies:
The College upholds the expectation that all individuals will honor and act in a manner consistent with the policies and procedures of the institution as detailed in specific College policies. Behaviors subject to disciplinary actions as specified within the context of each designated policy include but are not limited to:
Academic Misconduct. See Academic Honesty Policy
Sexual Harassment. See Sexual Harassment Policy
Discrimination. See Non-Discrimination Policy
Use of Narcotics. See Drug Use and Alcohol Abuse Prevention Policy
Alcohol Consumption. See Drug Use and Alcohol Abuse Prevention Policy
Theft, Abuse, or Misuse of College's Computers Or Electronic Resources. See Responsible Use of Technology & Resources Policy
Unauthorized Use of Electronic Devices. See Electronic Devices in the Classroom Policy
Unauthorized Use of Weapons. See Prohibition of Weapons Policy
3. Adherence to Law:
The College upholds the expectation that all individuals will act in accordance with federal, state, and local law. The College reserves the right, for educational purposes, to review any action taken by civil authorities regarding students. Behaviors viewed as clear infractions of those laws (and for which the College reserves the right to refer individuals to the appropriate law enforcement agency) include but are not limited to:
False Report of Emergency. Knowingly and purposefully, causing, making, and/or circulating a false report or warning of a fire, explosion, crime, or other catastrophe.
Assault/Battery. Assault, battery or any threat of force or violence upon a student or upon a member of the college community. This includes, but is not limited to: (a) Inflicting bodily harm upon any member of the college community; (b) taking any action for the purpose of inflicting bodily harm upon any member of the college community; (c) taking any reckless but not accidental action, from which bodily harm could result to any member of the college community; (d) causing a member of the college community to believe that the offender or his/her agent may cause bodily harm to that person or any other member of the college community; and (e) inflicting or attempting to inflict bodily harm on oneself.
Physical Abuse, Serious Injury, or Death. Physical abuse including but not limited to rape, sexual assault, sex offenses, and other physical assault; threats of violence; or any action which results in serious injury or death or other conduct that could reasonably be perceived as threatening, or actually threatens, the health or safety of any member of the college community.
Stalking. Stalking behavior in which a student repeatedly engages in a course of conduct directed at another person and makes a credible threat with the intent to place that person in reasonable fear for his or her safety; where the threat is reasonably determined to seriously alarm, torment, or terrorize the person. The violation of any restraining order shall constitute a violation of this policy.
Theft or Conversion of Property. Theft or conversion of college property or services, or the property of any person or business on college property or at a college function, or possession of any property when the student had knowledge or reasonably should have had knowledge that it was stolen.
Gambling. Gambling on college property or at any college function.
Procedures for General College Disciplinary Proceedings
1. Informal Resolution:
All members of the college community are encouraged to attempt to resolve differences between themselves and others in an informal manner. This may include a conversation in which the views of both parties are aired in a mutually satisfactory manner or a conversation using a neutral third party for mediation. If an informal resolution cannot be achieved, either person who believes they have been subjected to a violation of the college policy (or grievant) may elect to not proceed with the complaint or may begin the formal grievance procedure that follows. Nothing in this policy is to be construed to inhibit or prevent the grievant from reconsidering an informal resolution once the formal grievance procedures have begun, subject to the College’s right to require the completion of the grievance process.
2. Formal Disciplinary Action Procedures:
Timeline for Initiating a Formal Disciplinary . Disciplinary proceedings should commence within 3 working days of the date of the action or discovery of the action, giving rise to the grievance. This time-frame under this Section 2.1 and any other time-frames set forth in the Procedures for General College Disciplinary Proceedings may be expanded as necessary in the College's discretion.
Requirements for Formal Disciplinary Action. A formal statement by a member of the college community must be submitted and should include a written chronology of events leading up to the incident, the names of people with knowledge of the event, pertinent dates, a description of the action which led to the grievance, and any other relevant information. If known, information about relevant college policies should be provided.
Responses to Formal Disciplinary Action. Formal disciplinary action necessitates a written response by the Vice President of Student Services and Institutional Effectiveness to the grievant and the accused. The written response should address the specific issues raised in the incident and include information pertinent to the decision with a proposed resolution to the situation or sanction, subject to confidentiality concerns and applicable law.
3. Procedural Steps:
Where an infraction or violation of college policy and regulations occurs or misconduct is known or alleged, the charge may be initiated directly by the Vice President of Student Services and Institutional Effectiveness, or by any member of the college community.
Within seven days of the presentation of the charge, the Vice President of Student Services and Institutional Effectiveness or designee will make a preliminary investigation by contacting the parties concerned, including the accused, to see whether the charges may be disposed of without the initiation of disciplinary action.
If the Vice President determines that the allegation warrants disciplinary proceedings, he/she, within seven days, will notify the accused, in writing, of the charges and the potential penalty. The Vice President then conducts an in-depth investigation. If the student is found innocent, charges will be dismissed and no further action will be taken. If the student is found responsible, one or more of the following disciplinary actions may be taken: Note: The College reserves the right to take appropriate action based on information discovered during the investigation which may not have been the subject of the charge.
- Warning — A written statement to the offender that he/she has violated college regulations and the possibility of more stringent disciplinary action in the event of future violations.
- Social Probation — Enrollment but exclusion from participation in college co-curricular and social activities, and restriction from the use of social spaces within the College for a specified period of time. Such probation also constitutes a warning that further misconduct or violation of college regulations during the period of probation will be referred to the appropriate committee or administrative officer and will most likely result in the student’s suspension from the College.
- Restitution — Reimbursement for damage to or misappropriation of property. Reimbursement may take the form of appropriate service to repair or otherwise compensate for damages.
- Suspension — Exclusion from class/es, labs, and/or extracurricular activities for a specified period. The conditions of readmission, if any, shall be stated in the order of suspension.
- Expulsion — Permanent termination of student status.
The person accused, within seven working days of receipt of the charges and potential penalty, may request the case be referred for adjudication by a hearing board directed and appointed by the Vice President of Student Services and Institutional Effectiveness or designee.
The Hearing Board will minimally include the following representation: college advisor, faculty member, student, staff, and administrator. No member of the Hearing Board shall be directly involved in the incident or have a direct relationship to any parties involved in the incident.
4. Appeal to Hearing Board
The Hearing Board shall meet and determine in its sole discretion whether sufficiently significant questions have been raised and remain unresolved. The Hearing Board then has 10 working days of receiving the referral for adjudication to decide among the following options:
- to initiate an investigation,
- to forego an investigation and initiate a formal hearing or
- to render a written decision based on evidence submitted by the parties and/or a college representative. (A hearing must be held if the student who is the subject of the charges alleges in writing that the matter could lead to serious implications for graduation or employment.)
4a. Hearing Board Investigation
If the Hearing Board determines that an investigation should be undertaken to resolve the grievance, it shall send written notice to the parties that the Hearing Board will be investigating the grievance to allow the Hearing Board to collect additional information and evidence necessary for it to render an informed and reasoned judgment. The investigation may include interviews with the parties to the grievance and with any witnesses to the events or other individuals with relevant information, a review of any pertinent documents and any other actions that the Hearing Board deems appropriate. The investigation, including any interviews, will be completed within 20 working days of the decision to conduct an investigation.
4b. Student Hearing
If the Hearing Board determines that a hearing is to be held, the Hearing Board shall send written notice of the time, date and location to the parties. The hearing shall be conducted as follows:
- The hearing shall be held at a reasonable time when all members of the Hearing Board and the grievant are available or have an opportunity to be present. All parties are required to use all good faith efforts to attend at the scheduled time and date.
- The parties shall be entitled to make opening and closing statements.
- The parties shall be entitled to present witnesses, documents and other evidence. At the discretion of the Chair of the Hearing Board, direct questioning of a witness by a party, including an opposing party, may not be permitted; rather, the parties may be required to convey their questions to the Chair of the Hearing Board, who will then convey them to the witness.
- The hearing shall be closed to all persons but the grievant, the alleged responsible person and the Hearing Board, unless all of the above persons agree otherwise. The hearing may be recorded at the discretion of the Chair of the Hearing Board.
- No one may be represented by an attorney at the hearing, unless the person alleged to be responsible for the grievance is facing or may face criminal charges relating to the subject of the grievance. If so, all parties (including the Hearing Board) may elect to have counsel assist them. The role of legal counsel in these hearings shall be limited to the role of advocate for their party in procedural concerns and assistance in the process. At no time may legal counsel give statements or participate in questioning witnesses and Hearing Board members.
- In all other grievances, the grievant and the subject of the grievance may be accompanied to the hearing by a non-legal advocate of his or her choosing who may provide support to the individual but otherwise shall not participate formally in the proceedings. The advocate shall be a member of the college student body, faculty, staff or administration.
- Formal rules of evidence need not be followed at the hearing. The Hearing Board may receive such evidence as a reasonable person would consider reliable in making important decisions. If a question arises about the authenticity of a document or the reasonableness, relevance or redundancy of evidence, the Chair of the Hearing Board shall be the final decision maker on the evidence’s admissibility.
- All parties are responsible for causing witnesses to appear on their behalf.
- The parties may request, in writing, that the Hearing Board contact specified persons and request that they appear at the hearing to testify on behalf of the parties. The request must be made at least five working days before the scheduled hearing in order to allow ample time for the Hearing Board to make the requests.
- The Chair of the Hearing Board shall be responsible for conducting the hearing in an efficient and decorous manner and shall rule on all disputes related to the procedures used throughout the proceedings. The Chair may set reasonable limits on the length and nature of the opening statements, the evidence presented and on the duration of the hearing. Repetitive evidence need not be heard. At any time, the Chair may seek the advice of legal counsel.
- The grievant has the burden to prove that it was more likely than not that the action or inaction complained about did occur and that it was contrary to college policy or procedures.
- Since the College lacks full judicial authority, such as the power to subpoena, compel witnesses to testify, or place witnesses under oath, a party’s procedural rights cannot be coextensive with or identical to the rights afforded the accused in a civil or criminal legal proceeding. The procedures outlined are designed, however, to assure fundamental fairness and to protect parties from arbitrary or capricious disciplinary action. Deviations from these procedures shall not necessarily invalidate a hearing or the results of a hearing unless significant prejudice has resulted.
- The hearing must be completed within 20 working days of the decision to conduct a hearing.
4c. Hearing Board Findings
After the investigation or hearing has been conducted, or evidence submitted by the parties and/or the College or the Vice President of Student Services and Institutional Effectiveness or their designee has been reviewed, the Hearing Board shall meet to consider the merits of the grievance. It shall consider only that evidence which was admitted in the investigation or hearing, and only those grievances which were formally part of the process. The deliberations shall be private and no recordings shall be made, nor shall any notes be kept other than purely personal notes of the members.
Upon the conclusion of its deliberations, the Hearing Board shall send a brief written notice of a preliminary finding of adequate or inadequate support for the grievance and proposed sanctions to the Vice President of Student Services & Institutional Effectiveness and to the parties. The Hearing Board shall have five working days from the conclusion of the deliberations to provide such notice.
Upon receipt of the written notice, the grievant shall have five working days to decide to pursue or withdraw the grievance. If the grievant elects to pursue the grievance, he or she must provide written notice to the Chair of the Hearing Board. In order for a sanction to be imposed or a decision reversed, the grievance must be pursued beyond the Hearing Board’s deliberations. The grievant may confer with the Chair of the Hearing Board before making this decision at which time the Chair will explain the Hearing Board’s rationale for its decision.
If the grievance is pursued, the Hearing Board shall issue a full report of its findings and its recommendations after the report has been reviewed by all Hearing Board members. The report shall be sent to the Vice President of Student Services & Institutional Effectiveness within 10 working days from the time the Hearing Board receives notice that the grievant wishes to pursue the grievance. A copy of the Hearing Board report will be sent to the grievant and to the allegedly responsible party by the Vice President of Student Services & Institutional Effectiveness.
The Vice President of Student Services & Institutional Effectiveness will review the findings and proposed sanctions, will issue a report, and convey it to the parties and the Chair of the Hearing Board within five working days of receiving the Hearing Board report.
5. Final Appeal
If either party wishes to challenge the determination of the Hearing Board, he or she may file an appeal to the President of the College within five working days of receiving the report. The basis for an appeal is only the following:
- Hearing Board’s failure to follow the procedures set forth in this policy in a way which significantly prejudiced the appellant;
- bias on the part of a Hearing Board member; or
- a decision based on a clearly erroneous interpretation of the evidence.
The President may review the matter at his or her discretion and shall issue a decision upholding or rejecting in whole or in part the findings and proposes sanctions of the Hearing Board within 10 working days of receiving the appeal. The decision of the President shall be final.
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Student Right-to-Know Policy
In compliance with the Student Right-to-Know and Campus Security Act, it is the policy of Cecil College to make readily available information concerning the completion or graduation rate of all certificate or degree-seeking, full-time undergraduate students entering the College, as well as the average completion or graduation rate of students who have received athletically-related student aid. This information is published in the Credit Course Schedule.
The Crime and Awareness and Campus Security Act of 1992, requires that the College prepare information on current campus crime prevention programs and campus security statistics.
Cecil College supports the intent of this act and has taken steps to adhere to its guidelines by publishing student consumer information in the Credit Course Schedule.
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General Education and Transfer
Public Institutions of Higher Education
Annotated Code of Maryland
Scope and Applicability
This chapter applies only to public institutions of higher education.
- In this chapter, the following terms have the meanings indicated.
- Terms Defined.
- “A.A. degree” means the Associate of Arts degree.
- “A.A.S. degree” means the Associate of Applied Sciences degree.
- “Arts” means courses that examine aesthetics and the development of the aesthetic form and explore the relationship between theory and practice. Courses in this area may include fine arts, performing and studio arts, appreciation of the arts, and history of the arts.
- “A.S. degree” means the Associate of Sciences degree.
- “Biological and physical sciences” means courses that examine living systems and the physical universe. They introduce students to the variety of methods used to collect, interpret, and apply scientific data, and to an understanding of the relationship between scientific theory and application.
- “English composition courses” means courses that provide students with communication knowledge and skills appropriate to various writing situations, including intellectual inquiry and academic research.
- “General education” means the foundation of the higher education curriculum providing a coherent intellectual experience for all students.
- “General education program” means a program that is designed to:
- Introduce undergraduates to the fundamental knowledge, skills, and values that are essential to the study of academic disciplines;
- Encourage the pursuit of lifelong learning; and
- Foster the development of educated members of the community and the world.
- “Humanities” means courses that examine the values and cultural heritage that establish the framework for inquiry into the meaning of life. Courses in the humanities may include the language, history, literature, and philosophy of Western and other cultures.
- “Mathematics” means courses that provide students with numerical, analytical, statistical, and problemsolving skills.
- “Native student” means a student whose initial college enrollment was at a given institution of higher education and who has not transferred to another institution of higher education since that initial enrollment.
- “Parallel program” means the program of study or courses at one institution of higher education, which has comparable objectives as those at another higher education institution; for example, a transfer program in psychology in a community college is definable as a parallel program to a baccalaureate psychology program at a 4-year institution of higher education.
- “Receiving institution,” means the institution of higher education at which a transfer student currently desires to enroll.
- “Recommended transfer program” means a planned program of courses, both general education and courses in the major, taken at a community college, which is applicable to a baccalaureate program at a receiving institution, and ordinarily the first 2 years of the baccalaureate degree.
- “Sending institution” means the institution of higher education of most recent previous enrollment by a transfer student at which transferable academic credit was earned.
- “Social and behavioral sciences” means courses that examine the psychology of individuals and the ways in which individuals, groups, or segments of society behave, function, and influence one another. The courses include, but are not limited to, subjects, which focus on:
- History and cultural diversity;
- Concepts of groups, work, and political systems;
- Applications of qualitative and quantitative data to social issues; and
- Interdependence of individuals, society, and the physical environment.
- “Transfer student” means a student entering an institution for the first time having successfully completed a minimum of 12 semester hours at another institution, which is applicable for credit at the institution the student is entering.
Admission of Transfer Students to Public Institutions
- Admission to Institutions
- A student attending a public institution who has completed an A.A., A.A.S., or A.S. degree or who has completed 56 or more semester hours of credit, shall not be denied direct transfer to another public institution if the student attained a cumulative grade point average of at least 2.0 on a 4.0 scale or its equivalent in parallel courses, except as provided in subsection (4) below.
- A student attending a public institution who has not completed an A.A., A.A.S., or A.S. degree or who has completed fewer than 56 semester hours of credit, shall be eligible to transfer to a public institution regardless of the number of credit hours earned if the student:
- Satisfied the admission criteria of that receiving public institution as a high school senior; and
- Attained at least a cumulative grade point average of 2.0 on a 4.0 scale or its equivalent in parallel courses.
- A student attending a public institution who did not satisfy the admission criteria of a receiving public institution as a high school senior, but who has earned sufficient credits at a public institution to be classified by the receiving public institution as a sophomore, shall meet the stated admission criteria developed and published by the receiving public institution for transfer.
- If the number of students seeking admission exceeds the number that can be accommodated at a receiving public institution, admission decisions shall be:
- Based on criteria developed and published by the receiving public institution; and
- Made to provide fair and equal treatment for native and transfer students.
- Admission to Program
- A receiving public institution may require higher performance standards for admission to some programs if the standards and criteria for admission to the program:
- Are developed and published by the receiving public institution; and
- Maintain fair and equal treatment for native and transfer students.
- If the number of students seeking admission exceeds the number that can be accommodated in a particular professional or specialized program, admission decisions shall be:
- Based on criteria developed and published by the receiving public institution; and
- Made to provide fair and equal treatment for native and transfer students.
- Courses taken at a public institution as part of a recommended transfer program leading toward a baccalaureate degree shall be applicable to related programs at a receiving public institution granting the baccalaureate degree.
- Receiving Institution Program Responsibility
- The faculty of a receiving public institution shall be responsible for development and determination of the program requirements in major fields of study for a baccalaureate degree, including courses in the major field of study taken in the lower division.
- A receiving public institution may set program requirements in major fields of study, which simultaneously fulfill general education requirements.
- A receiving public institution, in developing lower division course work, shall exchange information with other public institutions to facilitate the transfer of credits into its programs.
General Education Requirements for Public Institutions
- While public institutions have the autonomy to design their general education program to meet their unique needs and mission, that program shall conform to the definitions and common standards in this chapter. A public institution shall satisfy the general education requirement by:
- Requiring each program leading to the A.A. or A.S. degree to include not less than 30 and not more than 36 semester hours, and each baccalaureate degree program to include not less than 40 and not more than 46 semester hours of required core courses, with the core requiring, at a minimum, course work in each of the following five areas:
- Arts and humanities,
- Social and behavioral sciences,
- Biological and physical sciences,
- Mathematics, and
- English composition; or
- Conforming with COMAR 13B.02.02.16D(2)(b)-(c).
- Each core course used to satisfy the distribution requirements of §A (1) of this regulation shall carry at least 3 semester hours.
- General education programs of public institutions shall require at least.
- One course in each of two disciplines in arts and humanities;
- One course in each of two disciplines in social and behavioral sciences;
- Two science courses, at least one of which shall be a laboratory course;
- One course in mathematics at or above the level of college algebra; and
- One course in English composition.
- Interdisciplinary and Emerging Issues
- In addition to the five required areas in §A of this regulation, a public institution may include up to 8 semester hours in a sixth category that addresses emerging issues that institutions have identified as essential to a full program of general education for their students. These courses may:
- Be integrated into other general education courses or may be presented as separate courses; and
- Include courses that:
- Provide an interdisciplinary examination of issues across the five areas, or
- Address other categories of knowledge, skills, and values that lie outside of the five areas.
- Public institutions may not include the courses in this section in a general education program unless they provide academic content and rigor equivalent to the areas in §A (1) of this regulation.
- General education programs leading to the A.A.S. degree shall include at least 20 semester hours from the same course list designated by the sending institution for the A.A. and A.S. degrees. The A.A.S. degree shall include at least one 3-semester-hour course from each of the five areas listed in §(A)(1) of this regulation.
- A course in a discipline listed in more than one of the areas of general education may be applied only to one area of general education.
- A public institution may allow a speech communication or foreign language course to be part of the arts and humanities category.
- Composition and literature courses may be placed in the arts and humanities area if literature is included as part of the content of the course.
- Public institutions may not include physical education skills courses as part of the general education requirements.
- General education courses shall reflect current scholarship in the discipline and provide reference to theoretical frameworks and methods of inquiry appropriate to academic disciplines.
- Courses that are theoretical may include applications, but all applications courses shall include theoretical components if they are to be included as meeting general education requirements.
- Public institutions may incorporate knowledge and skills involving the use of quantitative data, effective writing, information retrieval, and information literacy when possible in the general education program.
- Notwithstanding §A(1) of this regulation, a public 4-year institution may require 48 semester hours of required core courses if courses upon which the institution’s curriculum is based carry 4 semester hours.
- Public institutions shall develop systems to ensure that courses approved for inclusion on the list of general education courses are designed and assessed to comply with the requirements of this chapter.
Transfer of General Education Credit
- A student transferring to one public institution from another public institution shall receive general education credit for work completed at the student’s sending institution as provided by this chapter.
- A completed general education program shall transfer without further review or approval by the receiving institution and without the need for a course-by-course match.
- Courses that are defined as general education by one institution shall transfer as general education even if the receiving institution does not have that specific course or has not designated that course as general education.
- The receiving institution shall give lower-division general education credits to a transferring student who has taken any part of the lower-division general education credits described in Regulation .03 of this chapter as a public institution for any general education courses successfully completed at the sending institution.
- Except as provided in Regulation .03M of this chapter, a receiving institution may not require a transfer student who has completed the requisite number of general education credits at any public college or university to take, as a condition of graduation, more than 10-16 additional semester hours of general education and specific courses required of all students at the receiving institution, with the total number not to exceed 46 semester hours. This provision does not relieve students of the obligation to complete specific academic program requirements or course pre-requisites required by a receiving institution.
- A sending institution shall designate on or with the student transcript those courses that have met its general education requirements, as well as indicate whether the student has completed the general education program.
- A.A.S. Degrees.
- While there may be variance in the numbers of hours of general education required for A.A., A.S., and A.A.S. degrees at a given institution, the courses identified as meeting general education requirements for all degrees shall come from the same general education course list and exclude technical or career courses.
- An A.A.S. student who transfers into a receiving institution with fewer than the total number of general education credits designated by the receiving institution shall complete the difference in credits according to the distribution as designated by the receiving institution. Except as provided in Regulation .03M of this chapter, the total general education credits for baccalaureate degree-granting public receiving institutions may not exceed 46 semester hours.
- Student Responsibilities. A student is held:
- Accountable for the loss of credits that:
- Result from changes in the student’s selection of the major program of study,
- Were earned for remedial course work, or
- Exceed the total course credits accepted in transfer as allowed by this chapter; and
- Responsible for meeting all requirements of the academic program of the receiving institution.
Transfer of Nongeneral Education Program Credit
- Transfer to Another Public Institution
- Credit earned at any public institution in the State is transferable to any other public institution if the:
- Credit is from a college or university parallel course or program;
- Grades in the block of courses transferred average 2.0 or higher; and
- Acceptance of the credit is consistent with the policies of the receiving institution governing native students following the same program.
- If a native student’s “D” grade in a specific course is acceptable in a program, then a “D” earned by a transfer student in the same course at a sending institution is also acceptable in the program. Conversely, if a native student is required to earn a grade of “C” or better in a required course, the transfer student shall also be required to earn a grade of “C” or better to meet the same requirement.
- Credit earned in or transferred from a community college is limited to:
- One half the baccalaureate degree program requirement, but may not be more than 70 semester hours; and
- The first 2 years of the undergraduate education experience.
- Nontraditional Credit.
- The assignment of credit for AP, CLEP, or other nationally recognized standardized examination scores presented by transfer students is determined according to the same standards that apply to native students in the receiving institution, and the assignment shall be consistent with the State minimum requirements.
- Transfer of credit from the following areas shall be consistent with COMAR 13B.02.02. and shall be evaluated by the receiving institution on a courseby-course basis:
- Technical courses from career programs;
- Course credit awarded through articulation agreements with other segments or agencies;
- Credit awarded for clinical practice or cooperative education experiences; and
- Credit awarded for life and work experiences.
- The basis for the awarding of the credit shall be indicated on the student’s transcript by the receiving institution.
- The receiving institution shall inform a transfer student of the procedures for validation of course work for which there is no clear equivalency. Examples of validation procedures include ACE recommendations, portfolio assessment, credit through challenge, examinations, and satisfactory completion of the next course in sequence in the academic area.
- The receiving baccalaureate degree-granting institution shall use validation procedures when a transferring student successfully completes a course at the lower division level that the receiving institution offers at the upper division level. The validated credits earned for the course shall be substituted for the upper division course.
- Program Articulation.
- Recommended transfer programs shall be developed through consultation between the sending and receiving institutions. A recommended transfer program represents an agreement between the two institutions that allows students aspiring to the baccalaureate degree to plan their programs. These programs constitute freshman/sophomore level course work to be taken at the community college in fulfillment of the receiving institution’s lower division course work requirement.
- Recommended transfer programs in effect at the time that this regulation takes effect, which conform to this chapter, may be retained.
Academic Success and General Well-Being of Transfer Students.
- Sending Institutions.
- Community colleges shall encourage their students to complete the associate degree or to complete 56 hours in a recommended transfer program, which includes both general education courses and courses applicable toward the program at the receiving institution.
- Community college students are encouraged to choose as early as possible the institution and program into which they expect to transfer.
- The sending institution shall:
- Provide to community college students information about the specific transferability of courses at 4-year colleges;
- Transmit information about transfer students who are capable of honors work or independent study to the receiving institution; and
- Promptly supply the receiving institution with all the required documents if the student has met all financial and other obligations of the sending institution for transfer.
- Receiving Institutions.
- Admission requirements and curriculum prerequisites shall be stated explicitly in institutional publications.
- A receiving institution shall admit transfer students from newly established public colleges that are functioning with the approval of the Maryland Higher Education Commission on the same basis as applicants from regionally accredited colleges.
- A receiving institution shall evaluate the transcript of a degree-seeking transfer student as expeditiously as possible, and notify the student of the results not later than mid-semester of the student’s first semester of enrollment at the receiving institution, if all official transcripts have been received at least 15 working days before mid-semester. The receiving institution shall inform a student of the courses that are acceptable for transfer credit and the courses that are applicable to the student’s intended program of study.
- A receiving institution shall give a transfer student the option of satisfying institutional graduation requirements that were in effect at the receiving institution at the time the student enrolled as a freshman at the sending institution. In the case of major requirements, a transfer student may satisfy the major requirements in effect at the time when the student was identifiable as pursuing the recommended transfer program at the sending institution. These conditions are applicable to a student who has been continuously enrolled at the sending institution.
- A receiving institution shall provide to the community college current and accurate information on recommended transfer programs and the transferability status of courses. Community college students shall have access to this information.
- Recommended transfer programs shall be developed with each community college whenever new baccalaureate programs are approved by the degree-granting institution.
- When considering curricular changes, institutions shall notify each other of the proposed changes that might affect transfer students. An appropriate mechanism shall be created to ensure that both 2-year and 4-year public colleges provide input or comments to the institution proposing the change. Sufficient lead-time shall be provided to effect the change with minimum disruption. Transfer students are not required to repeat equivalent course work successfully completed at a community college.
Transfer Mediation Committee
- There is a Transfer Mediation Committee, appointed by the Secretary, which is representative of the public 4-year colleges and universities and the community colleges.
- Sending and receiving institutions that disagree on the transferability of general education courses as defined by this chapter shall submit their disagreements to the Transfer Mediation Committee. The Transfer Mediation Committee shall address general questions regarding existing or past courses only, not individual student cases, and shall also address questions raised by institutions about the acceptability of new general education courses. As appropriate, the Committee shall consult with faculty on curricular issues.
- The findings of the Transfer Mediation Committee are considered binding on both parties.
- Notice of Denial of Transfer Credit by a Receiving Institution.
- Except as provided in §A(2) of this regulation, a receiving institution shall inform a transfer student in writing of the denial of transfer credit not later than mid-semester of the transfer student’s first semester, if all official transcripts have been received at least 15 working days before mid-semester.
- If transcripts are submitted after 15 working days before mid-semester of a student’s first semester, the receiving institution shall inform the student of credit denied within 20 working days of receipt of the official transcript.
- A receiving institution shall include in the notice of denial of transfer credit:
- A statement of the student’s right to appeal; and
- A notification that the appeal process is available in the institution’s catalog.
- The statement of the student’s right to appeal the denial shall include notice of the time limitations in §B of this regulation.
- A student believing that the receiving institution has denied the student transfer credits in violation of this chapter may initiate an appeal by contacting the receiving institution’s transfer coordinator or other responsible official of the receiving institution within 20 working days of receiving notice of the denial of credit.
- Response by Receiving Institution.
- A receiving institution shall:
- Establish expeditious and simplified procedures governing the appeal of a denial of transfer of credit; and
- Respond to a student’s appeal within 10 working days.
- An institution may either grant or deny an appeal. The institution’s reasons for denying the appeal shall be consistent with this chapter and conveyed to the student in written form.
- Unless a student appeals to the sending institution, the writing decision in §C(2) of this regulation constitutes the receiving institution’s final decision and is not subject to appeal.
- Appeal to Sending Institution.
- If a student has been denied transfer credit after an appeal to the receiving institution, the student may request the sending institution to intercede on the student’s behalf by contacting the transfer coordinator of the sending institution.
- A student shall make an appeal to the sending institution within 10 working days of having received the decision of the receiving institution.
- Consultation Between Sending and Receiving Institutions.
- Representatives of the two institutions shall have 15 working days to resolve the issues involved in an appeal.
- As a result of a consultation in this section, the receiving institution may affirm, modify, or reverse its earlier decision.
- The receiving institution shall inform a student in writing of the result of the consultation.
- The decision arising out of a consultation constitutes the final decision of the receiving institution and is not subject to appeal.
- Report by Receiving Institution.
- A receiving institution shall report annually the progress of students who transfer from 2-year and 4-year institutions within the State to each community college and to the Secretary of the Maryland Higher Education Commission.
- An annual report shall include ongoing reports on the subsequent academic success of enrolled transfer students, including graduation rates, by major subject areas.
- A receiving institution shall include in the reports comparable information on the progress of native students.
- Transfer Coordinator. A public institution of higher education shall designate a transfer coordinator, who serves as a resource person to transfer students at either the sending or receiving campus. The transfer coordinator is responsible for overseeing the application of the policies and procedures outlined in this chapter and interpreting transfer policies to the individual student and to the institution.
- The Maryland Higher Education Commission shall establish a permanent Student Transfer Advisory Committee that meets regularly to review transfer issues and recommend policy changes as needed. The Student Transfer Advisory Committee shall address issues of interpretation and implementation of this chapter.
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