Policies, Guidelines & Forms

Policies & Procedures

The Board of Trustees is authorized by the State of Maryland to establish procurement policies and procedures in accordance with the Title 16 Education Article of the Annotated Code of Maryland. The following policies apply to procurements and contractors doing business with the College.

Additional Information & Forms

Procurement Authority Policy

The President is the College’s designated Procurement Authority as defined in the Annotated Code of Maryland, which permits the purchase, lease, disposal or acquisition of any property, and is authorized to delegate this responsibility to appropriate College personnel and to establish the limits of purchasing authority as deemed necessary for the proper administration of the College. The authority delegated includes the right and responsibility to question specific quantities, quality and necessity for items requested, in order that the best interest of the College may be served. This authority includes all contracts and agreements including maintenance and service agreements that create a financial obligation for the College. Individuals with designated procurement authority will select the source, contact, negotiate and procure supplies, equipment and services required by the College, in cooperation with the requisitioning department whenever feasible. The President will approve procedures that establish the limits of procurement authority, as appropriate, for specific individuals within the Administrative Services Division.

Note: This is a condensed version of this policy. The full document is available upon request.

Purchasing Policy

It is the policy of Cecil College that the purchasing function be decentralized; as a result, each requisitioner has the flexibility to suggest vendor (s) for the purchase of goods and services for College use only. Final purchasing authority rests with the President and his designee(s) as stated in the Procurement Authority Policy. Only the President and his designee(s) may act as agents for the College in signing contracts and agreements. Purchases are further subject to the Bid and Quotation Limit Policy Sole Source Procurement Contracts Policy and Procurement by Competitive Sealed Proposals Policy.

Note: This is a condensed version of this policy. The full document is available upon request.