Procurement Methods

Purchasing is accomplished by using various methods which include, but are not limited to, the following:

Bids

Competitive Sealed Bids are used for purchases valued at $50,000 or higher. The Request for Bid (RFB) is a formal procurement method utilizing detailed specifications, advertising and a Public Bid Opening at a prescribed time and date. Bid openings are publicized by the Purchasing Department, unless otherwise stated. Contracts resulting from the bid process may be for a one-time purchase or a term contract.

Competitive Sealed Proposals

Competitive Sealed Proposals are used for purchases valued at $50,000 or higher. Unlike Competitive Sealed Bids, the Competitive Sealed Proposals method does not itemize the services to be performed in such detail that the only determinant factor is price. Rather, this method lists the contract deliverables in general terms and overall goals and requires each respondent to offer a detailed strategy for the delivery of the requested services. Awards are approved by the Board of Trustees based on of the recommendation of the selection committee, which rates each proposal against the published selection criteria.

Cooperative Purchasing

The Purchasing Department has the authority to join other units of State and local government in cooperative purchasing plans when the best interests of the College would be served, in order to take advantage of maximum volume discounts.

Emergency Purchase

An Emergency Purchase is one that is sudden and unexpected occurrence or condition that could not be reasonably foreseen and which poses an actual and immediate threat to safety or normal operation of the College. State law permits the College to waive its policies regarding procurement to prevent substantial loss and interruption of services and operations.

Interagency Procurement

The Purchasing Department has the authority to contract for goods and services with a Maryland state or local agency, political subdivision of the State, or school in the State when the best interests of the College would be served thereby.

Request for Proposal

Request for Proposals (RFP) are normally used for purchases valued $50,000 or higher, when it is not possible to identify exact specification and / or if the issues of “how to achieve the desired results” is best left up to the vendor to propose. There may be instances where a third party is contracted to prepare the specifications. The RFP may also be used when factors other than price must be considered in selecting a vendor. Awards are approved by the Board of Trustees based on the recommendations of the selection committee, which rates each proposal against the published selection criteria.

Request for Quotations

Request for Quotations (RFQ) are normally used for purchases valued below $50,000, unless the complexity of the terms and conditions requires the added controls of the formal bid process. The quotation is awarded to the lowest responsive and responsible vendor

Sole Source Procurements

A Sole Source Procurement, if approved by the Vice President of Finance, can be exempt from quotation and bid requirements. For any product or service to be considered a sole source item, it must be the only product or service that will produce the desired result, and only one source is available, or only one source meets a specific need.

Website Privacy Policy

Cecil College maintains this website to inform you of the many offerings and activities pertinent to the institution. We appreciate the trust you place in Cecil College, and we are committed to respecting your privacy and the security of your personal information. Our privacy statement, dated October 2006, describes the information we collect and how we use it. When using this site, you agree to the terms and conditions listed in the statement.

Privacy Statement

For each visitor to our web site, the web server automatically recognizes the visitor’s domain name. We do not link IP addresses to personally identifiable information. No marketing databases are created as a result of your visit, nor are there any commercial uses made of any such data.

Cecil College does collect the following information:

  1. the domain name of visitors to our web page.
  2. aggregate information on what pages visitors access.
  3. certain technical information, such as the browser version and operating system.
  4. broad demographic information for aggregate use.
  5. the e-mail addresses of those who voluntarily communicate with us via e-mail.
  6. information volunteered by the visitor, such as survey information and/or site registrations.

The information collected is used:

  1. to improve the content of our web site.
  2. to analyze usage trends.
  3. to notify visitors about updates to our web site.
  4. by us to contact visitors for marketing purposes.

If you supply us with your postal address on-line, you may receive periodic mailings from us with information on new class offerings, services or upcoming events.

If you supply us with your telephone number on-line, you may receive telephone contact from us with information regarding new class offerings, services or upcoming events.

If you contact us voluntarily via email, you may receive email messages from us with information regarding new class offerings, services or upcoming events.

The Cecil College web site may contain links and information from other institutions and/or organizations. Cecil is not responsible for the privacy practices of these institutions and/or organizations, access is at your own risk. Cecil College will not sell, rent, or lease your e-mail address to others. Cecil does not set any cookies.

If you have questions about this privacy statement, you may contact us by mail at the following address:

Communications Office
Cecil College
One Seahawk Drive
North East, MD 21901

You may send e-mail to the Communications Office at communicationsoffice@cecil.edu. You may call us at (410) 287-1000.

If you do not wish to receive emails, mailings or phone calls from Cecil College please request removal from our lists through the contact information listed above. If you wish to update your contact information, please inform us at the above.