Policies at Cecil College are adopted by the Board of Trustees and serve as statements of principle to inform decision-making and the conduct of College activities.
Procedures are issued by the College President and set forth action steps required to carry out a Board policy and/or a standard method for implementing actions.
Our official policies and procedures are organized by the division responsible for reviewing and revising them.
Policies and Procedures by Division
All documents are in PDF format, unless otherwise noted.
Academic Programs
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Academic Integrity | Policy & Procedure |
23-033d | Policy: 4/2022 Procedure: 4/2022 |
4/2022 | 4/2025 |
| Academic Honors Policy | Policy | 13-007 | 4/2019 | 3/2022 | 4/2025 |
| Academic Standards for Credit Students | Policy & Procedure |
81-073 | Policy: 11/2017 Procedure: 4/2021 |
4/2021 | 4/2024 |
| Adjunct Faculty Performance Policy | Policy & Procedure |
18-011 | Policy: 3/2018 Procedure: 3/2018 |
3/2018 | 3/2021 |
| Alcohol and Controlled Substances Testing for Commercial Transportation Students and Employees | Policy & Procedure |
20-002 | Policy: 11/2019 Procedure: 11/2019 |
11/2019 | 11/2022 |
| Alternative Assignment Policy and Procedure | Policy & Procedure |
96-069 | Policy: 3/2022 Procedure: 3/2022 |
3/2022 | 3/2025 |
| Auditing of Courses | Policy & Procedure |
16-034 | Policy: 5/2016 Procedure: 5/2022 |
5/2022 | 5/2025 |
| Banking Earned Leave Policy | Policy & Procedure |
07-032 | Policy: 4/2007 Procedure: 3/2019 |
5/2022 | 5/2025 |
| Credit by Examination/Portfolio Assessment Procedure | Procedure | N/A | 5/2023 | 5/2023 | 5/2026 |
| Credit Hour Definition and Application to Courses Policy | Policy & Procedure |
18-026 | Policy: 6/2018 Procedure: 4/2021 |
4/2021 | 4/2024 |
| Department Chairs Policy, Role, Selection Procedure and Duties | Policy & Procedure |
10-017 | Policy: 10/2015 Procedure: 2/2023 |
2/2023 | 2/2025 |
| Duties of Full-Time Teaching Faculty Procedure | Procedure | N/A | 5/2023 | 5/2023 | 5/2026 |
| Duties of Part-Time Teaching Faculty Procedure | Procedure | N/A | 5/2023 | 5/2023 | 5/2026 |
| Evaluation of Prior Learning and Experience | Policy & Procedure |
17-016 | Policy: 4/2020 Procedure: 5/2023 |
5/2023 | 5/2026 |
| Faculty Office Hours | Procedure | N/A | 11/2022 | 11/2022 | 11/2025 |
| Faculty Probationary Policy | Policy & Procedure |
N/A | Policy: 7/2011 Procedure: 7/2011 |
7/2011 | As Needed |
| Final Examination Policy | Policy & Procedure |
97-059 | Policy: 12/2021 Procedure: 12/2021 |
12/2021 | 12/2024 |
| Full-Time Faculty Performance | Policy & Procedure |
01-011 | Policy: 3/2015 Procedure: 3/2018 |
3/2018 | 3/2021 |
| Full-Time Faculty Rank and Promotion | Policy & Procedure |
23-033b | Policy: 5/2023 Procedure: 5/2023 |
5/2023 | 5/2028 |
| Full-Time Faculty Teaching Load Policy and Procedure | Policy & Procedure |
11-056 | Policy: 9/2011 Procedure: 10/2022 |
10/2022 | 10/2025 |
| Full-Time Staff Teaching Policy | Policy & Procedure |
18-028 | Policy: N/A Procedure: N/A |
11/2021 | 11/2024 |
| Grading Policy | Policy | N/A | 3/2023 | 3/2023 | 3/2026 |
| Graduation Requirements | Policy & Procedure |
00-116 | Policy: 3/2018 Procedure: 4/2022 |
4/2022 | 4/2025 |
| Granting of Professor Emeritus/Emerita Status | Policy & Procedure |
21-003 | Policy: 12/2020 Procedure: 12/2020 |
11/2020 | Fall 2023 |
| Incomplete Grading Policy and Procedure with Contract Form | Policy & Procedure |
23-033e | Policy: 6/2023 Procedure: 12/2022 |
6/2023 | 6/2026 |
| Independent Study Policy | Policy & Procedure |
19-048 | Policy: 5/2019 Procedure: 5/2019 |
5/2022 | 5/2025 |
| Institutional Review Board (IRB) Policy | Policy & Procedure |
20-061 | Policy: 9/2020 Procedure: 9/2023 |
9/2023 | 9/2026 |
| Learning Management System Policy | Policy & Procedure |
12-018 | Policy: 5/2012 Procedure: 12/2020 |
12/2020 | Fall 2023 |
| Lecturer Teaching Position Policy | Policy & Procedure |
69-080 | Policy: 5/1996 Procedure: 5/2023 |
5/2023 | 5/2026 |
| Master Syllabi and Course Syllabi Policy and Procedure | Policy & Procedure |
18-027 | Policy: N/A Procedure: 7/2020 |
7/2020 | 11/2022 |
| Online Course Policy | Policy & Procedure |
20-071 | Policy: 9/2020 Procedure: 9/2020 |
9/2020 | 9/2023 |
| Post-Deadline Withdrawal Policy | Policy & Procedure |
11-018 | Policy: 11/2010 Procedure: 10/2021 |
10/2021 | 10/2024 |
| Religious Accommodations for Students | Policy & Procedure |
23-033c | Policy: N/A Procedure: N/A |
5/2023 | Spring 2026 |
| Repeat Course Policy | Policy & Procedure |
N/A | Policy: 3/2022 Procedure: 3/2022 |
3/2022 | 3/2025 |
| Sabbatical Leave Policy and Procedure for Faculty | Policy & Procedure |
90-092 | Policy: 10/1990 Procedure: 3/2020 |
4/2023 | 4/2026 |
| Setting and Raising Class Limits: Procedure | Procedure | N/A | 4/2022 | 4/2022 | 4/2025 |
| Student Grievance Policy | Policy & Procedure |
19-031 | Policy: 4/2022 Procedure: 4/2022 |
4/2022 | 4/2025 |
| Waiver of Prior Failing Grades | Policy & Procedure |
97-060 | Policy: 12/2013 Procedure: 11/2022 |
11/2022 | 11/2025 |
Administrative Services
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Auxiliary Account Assessments | Policy & Procedure |
99-042 | Policy: N/A Procedure: 9/2017 |
11/2019 | 10/2020 |
| Bid and Quotation Limits | Policy & Procedure |
23-040a | Policy: 9/2023 Procedure: 9/2023 |
9/2023 | 9/2026 |
| Check Cashing Privileges for Employees | Policy & Procedure |
97-129 | Policy: 12/2017 Procedure: 9/2017 |
10/2017 | 10/2020 |
| Check Returned for Non-Payment and Declined Credit Card Charges (Students) | Policy & Procedure |
00-108 | Policy: 10/2017 Procedure: 10/2017 |
10/2017 | 10/2020 |
| Closing of Campus Operations – Incident or Weather-related Situations | Policy & Procedure |
N/A | Policy: 12/2022 Procedure: 12/2022 |
12/2022 | 2/2026 |
| Control of College Propert | Policy & Procedure |
23-031 | Policy: 5/2023 Procedure: 5/2023 |
5/2023 | 5/2026 |
| Course Fees (Establishment of) | Policy & Procedure |
96-071 | Policy: 11/1997 Procedure: 11/1997 |
10/2017 | 10/2020 |
| Direct Deposit of Payroll Checks | Policy & Procedure |
23-010 | Policy: 12/2022 Procedure: 12/2022 |
12/2022 | 12/2025 |
| DOD-Return of Unearned Tuition Assistance (TA) | Policy & Procedure |
17-031 | Policy: N/A Procedure: N/A |
10/2020 | 10/2023 |
| Federal Funds Procurement, Purchasing and Expenditures | Policy & Procedure |
23-027e | Policy: 3/2023 Procedure: 3/2023 |
3/2023 | 3/2026 |
| Fund Balance | Policy & Procedure |
23-012 | Policy: 12/2022 Procedure: 12/2022 |
12/2022 | 12/2025 |
| Grant Closeout | Policy & Procedure |
98-046 | Policy: 10/2000 Procedure: 10/2000 |
10/2018 | 10/2025 |
| Grant Proposals/Approvals | Policy & Procedure |
23-011 | Policy: 12/2022 Procedure: 12/2022 |
12/2022 | 12/2025 |
| Internal Control of Vaults | Policy & Procedure |
23-009 | Policy: 12/2022 Procedure: N/A |
12/2022 | 12/2026 |
| Investment Policy | Policy & Procedure |
23-027d | Policy: 4/2023 Procedure: 9/2005 |
4/2023 | 10/2026 |
| Non-Solicitation Policy | Policy & Procedure |
15-008 | Policy: N/A Procedure: N/A |
N/A | As Needed |
| Payment Plans | Policy & Procedure |
97-128 | Policy: 9/2005 Procedure: 9/2005 |
9/2005 | 10/2023 |
| Petty Cash | Policy & Procedure |
23-027c | Policy: 10/2000 Procedure: 2/2012 |
4/2023 | 4/2026 |
| Procurement Authority | Policy & Procedure |
03-045 | Policy: 7/2003 Procedure: 6/2014 |
9/2020 | 9/2023 |
| Procurement by Competitive Sealed Proposal | Policy & Procedure |
23-040c | Policy: 9/2023 Procedure: 9/2023 |
9/2023 | 9/2026 |
| Purchasing Policy | Policy & Procedure |
00-109 | Policy: 10/2000 Procedure: 11/2011 |
10/2020 | 12/2023 |
| Records Retention - Finance | Policy & Procedure |
17-064 | Policy: 10/2017 Procedure: N/A |
10/2017 | 12/2020 |
| Senior Citizen Tuition Waiver and Fees | Policy & Procedure |
02-022 | Policy: 12/2017 Procedure: 12/2017 |
12/2020 | 12/2023 |
| Sole Source Procurement Contracts | Policy & Procedure |
23-040d | Policy: 9/2023 Procedure: 9/2023 |
9/2023 | 9/2026 |
| Statewide Instructional Programs Policy | Policy & Procedure |
23-023 | Policy: 3/2020 Procedure: 3/2023 |
3/2023 | 3/2026 |
| Student Financial Obligations | Policy & Procedure |
17-066 | Policy: 9/2005 Procedure: 4/2010 |
10/2017 | 12/2020 |
| Surplus Property Disposal | Policy & Procedure |
23-040a | Policy: 9/2017 Procedure: 9/2017 |
9/2017 | 9/2020 |
| Travel Expense Payments & Reimbursements | Policy & Procedure |
23-008 | Policy: 2/2023 Procedure: 1/2013 |
12/2022 | 12/2026 |
| Tuition Rates for Employees of Cecil County Businesses | Policy & Procedure |
78-053 | Policy: 9/2005 Procedure: 9/2005 |
9/2017 | 10/2020 |
| Tuition Reduction for Health Manpower Shortage Program – Out-of-County Students | Policy & Procedure |
23-027b | Policy: 9/2017 Procedure: 4/2023 |
4/2023 | 3/2026 |
| Tuition Reduction for Health Manpower Shortage Program - Out-of-State Students | Policy & Procedure |
23-027a | Policy: 9/2017 Procedure: 4/2023 |
4/2023 | 3/2026 |
| Tuition Refund and Appeal Policy for Credit Classes | Policy & Procedure |
98-109 | Policy: 9/2017 Procedure: 9/2005 |
3/2020 | 3/2023 |
| Tuition Scholarship Program for High School Students | Policy & Procedure |
02-041 | Policy: 6/2013 Procedure: 6/2013 |
3/2020 | 3/2023 |
| Tuition Waiver for BRAC Employees and Family Members of BRAC Employees | Policy & Procedure |
17-067 | Policy: 9/2017 Procedure: 9/2017 |
9/2020 | 12/2023 |
| Tuition Waiver for Eligible Students with Disabilities | Policy & Procedure |
13-028 | Policy: N/A Procedure: 3/2020 |
3/2020 | 3/2023 |
| Tuition Waiver For Members of the Maryland National Guard | Policy & Procedure |
17-068 | Policy: 9/2017 Procedure: 9/2017 |
10/2017 | 12/2020 |
| Tuition Waiver for Victims of Human Trafficking | Policy & Procedure |
15-040 | Policy: N/A Procedure: 3/2020 |
3/2020 | 3/2023 |
| Use of College Credit Cards | Policy & Procedure |
21-016 | Policy: 10/2020 Procedure: 5/2016 |
10/2020 | 10/2023 |
| Vendor Payments | Policy & Procedure |
20-028 | Policy: 3/2020 Procedure: 3/2020 |
9/2023 | 9/2026 |
Facilities
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Hazard Communication Policy | Policy & Procedure |
20-014 | Policy: 1/2020 Procedure: 1/2020 |
1/2020 | 2/2023 |
| Rental of Classrooms and Facilities (External/Internal) | Policy & Procedure |
20-004 | Policy: 11/2022 Procedure: 11/2022 |
11/2022 | 11/2025 |
| Safety Requirements for Contractors | Policy & Procedure |
21-032 | Policy: 5/2021 Procedure: 5/2021 |
5/2021 | 5/2024 |
| Vehicle Use By College Employees | Policy & Procedure |
20-003 | Policy: 11/2022 Procedure: 11/2022 |
11/2022 | 11/2025 |
Human Resources
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Academic Degree Stipend | Policy & Procedure |
18-041 | Policy: 3/2013 Procedure: 3/2013 |
10/2021 | 11/2024 |
| Affirmative Action Policy | Policy & Procedure |
20-015 | Policy: 2/2020 Procedure: 2/2020 |
2/2020 | 2/2023 |
| Annual and Personal Leave | Policy & Procedure |
03-042 | Policy: 7/2006 Procedure: 12/2021 |
12-2021 | 12/2024 |
| Bereavement Leave Policy | Policy & Procedure |
18-047 | Policy: 9/2018 Procedure: 9/2018 |
10/2021 | 11/2024 |
| Conflict of Interest and Ethical Disclosure | Policy & Procedure |
18-040 | Policy: 8/2018 Procedure: 8/2018 |
8/2018 | As Needed |
| Drug Use and Alcohol Abuse Prevention Policy | Policy & Procedure |
20-016 | Policy: 2/2020 Procedure: 2/2020 |
2/2020 | 2/2023 |
| Employee Conduct Policy | Policy & Procedure |
18-039 | Policy: N/A Procedure: N/A |
11/2021 | 11/2024 |
| Educational Leave for Twelve-Month Employees | Policy & Procedure |
20-019 | Policy: 4/2020 Procedure: 4/2020 |
4/2020 | 4/2023 |
| Employee Grievance Policy | Policy & Procedure |
17-042 | Policy: 9/2017 Procedure: 9/2017 |
9/2017 | As Needed |
| Employment of Relatives of College Employees | Policy & Procedure |
18-038 | Policy: 6/2007 Procedure: 10/2021 |
10/2021 | 11/2024 |
| Family and Medical Leave Act (FMLA) Policy | Policy & Procedure |
20-068 | Policy: 12/2020 Procedure: 3/2021 |
3/2021 | 3/2024 |
| Fingerprinting/Background Investigation for Volunteers and Employees of Cecil College | Policy & Procedure |
19-064 | Policy: 9/2019 Procedure: 9/2019 |
9/2019 | 9/2022 |
| Issuing College Property to Cecil College Employees and Volunteers | Policy & Procedure |
19-071 | Policy: 11/2019 Procedure: 11/2019 |
11/2019 | 11/2022 |
| Job Abandonment | Policy & Procedure |
99-041 | Policy: 11/2019 Procedure: 11/2019 |
11/2019 | 11/2022 |
| Jury Duty Policy | Policy & Procedure |
20-017 | Policy: 1/2020 Procedure: 1/2020 |
1/2020 | 1/2023 |
| Leave of Absence Without Pay | Policy & Procedure |
21-014 | Policy: 3/2021 Procedure: 3/2021 |
3/2021 | 3/2024 |
| Non-Discrimination and Equal Employment Opportunity Policy | Policy & Procedure |
19-042 | Policy: 8/2019 Procedure: 11/2020 |
8/2020 | 8/2022 |
| OSHA ETS – Occupational Safety and Health Administration Emergency Temporary Standard Policy | Policy & Procedure |
21-061 | Policy: 11/2021 Procedure: 11/2021 |
11/2021 | 11/2024 |
| Performance Management Policy | Policy & Procedure |
17-060 | Policy: 10/2017 Procedure: 10/2017 |
10/2017 | 10/2020 |
| Recruitment and Hiring | Policy & Procedure |
23-018 | Policy: 3/2023 Procedure: N/A |
2/2023 | 2/2026 |
| Reduction in Force Policy | Policy & Procedure |
20-010 | Policy: 1/2020 Procedure: 1/2020 |
1/2020 | 1/2023 |
| Reporting of Wrongful Conduct and Whistleblower Protection | Policy & Procedure |
21-015 | Policy: 3/2021 Procedure: 3/2021 |
3/2021 | 3/2023 |
| Resignation/Voluntary Separation from Employment Policy and Exit Procedures | Policy & Procedure |
19-072 | Policy: 11/2019 Procedure: 11/2019 |
11/2019 | 11/2022 |
| Sick and Safe Leave for Full-Time Employees | Policy & Procedure |
19-018 | Policy: 3/2019 Procedure: 3/2019 |
3/2019 | As Needed |
| Sick and Safe Leave for Part-Time Employees | Policy & Procedure |
18-009 | Policy: N/A Procedure: N/A |
2/2018 | 2/2024 |
| Staff Probationary Period | Policy | 18-002 | N/A | N/A | 10/2020 |
| Telework Policy | Policy & Procedure |
22-069 | Policy: 3/2022 Procedure: 10/2023 |
10/2023 | 10/2026 |
| Textbook Reimbursement Allowance for Employees | Policy & Procedure |
00-070 | Policy: 7/2000 Procedure: 7/2000 |
7/2000 | 5/2008 |
| Tobacco-Free Campus Policy | Policy & Procedure |
20-018 | Policy: 1/2020 Procedure: N/A |
1/2020 | 1/2023 |
| Training and Professional Development | Policy & Procedure |
23-035 | Policy: N/A Procedure: N/A |
N/A | 7/2026 |
| Tuition Reimbursement for Professional Development | Policy & Procedure |
94-095 | Policy: 7/2006 Procedure: 7/2013 |
7/2013 | As Needed |
| Tuition Waiver for Employees and Dependents | Policy & Procedure |
03-043 | Policy: 5/2016 Procedure: 5/2016 |
1/2016 | 5/2019 |
| Volunteer Policy | Policy & Procedure |
19-065 | Policy: 9/2019 Procedure: 9/2019 |
9/2019 | 9/2022 |
Information Technology
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Data Classification Policy | Policy & Procedure |
18-065 | Policy: N/A Procedure: N/A |
N/A | N/A |
| Gramm-Leach-Bliley Information Security Program Policy | Policy & Procedure |
23-045 | Policy: N/A Procedure: N/A |
N/A | 8/2026 |
| Mobile Phones/Devices | Policy & Procedure |
11-021 | Policy: N/A Procedure: N/A |
N/A | As Needed |
| Responsible Use of Information Technology Resources | Policy & Procedure |
96-128 | Policy: 5/1996 Procedure: 8/2023 |
8/2023 | 8/2026 |
President's Office
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Academic Freedom | Policy & Procedure |
19-057 | Policy: 9/2019 Procedure: 9/2019 |
9/2019 | 9/2022 |
| Appointment of External Auditors | Policy & Procedure |
23-013 | Policy: 12/2022 Procedure: 8/2000 |
12/2022 | 12/2025 |
| Audit Committee | Policy | 22-041 | 10/2022 | 10/2022 | 10/2025 |
| Beer or Wine Sales and Serving Policy | Policy & Procedure |
16-071 | Policy: 12/2016 Procedure: 12/2016 |
2/2020 | 2/2023 |
| Internal Governance Procedure | Procedure | N/A | 8/2023 | 8/2023 | 8/2026 |
| Policy on Policies and Procedures | Policy & Procedure |
18-037 | Policy: 8/2018 Procedure: 2/2023 |
2/2023 | 2/2026 |
| Travel Expenses – Board of Trustees | Policy & Procedure |
02-050 | Policy: 1/2016 Procedure: 10/2017 |
11/2019 | 11/2025 |
Public Safety
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Building Access and Key Control Policy | Policy & Procedure |
23-004 | Policy: 11/2022 Procedure: 11/2022 |
11/2022 | As Needed |
| Identification Badge for College Employees | Policy & Procedure |
12-008 | Policy: 11/2022 Procedure: 11/2022 |
11/2022 | As Needed |
| Emergency Alerting System | SOP | N/A | N/A | N/A | As Needed |
| Identity Theft Prevention Program | Policy & Procedure |
N/A | Policy: 5/2010 Procedure: 5/2010 |
5/2010 | 6/2011 |
| Key Control - Access to Facilities | Policy & Procedure |
03-044 | Policy: 7/2021 Procedure: 7/2021 |
7/2021 | 7/2023 |
| Lost and Found | Policy & Procedure |
N/A | Policy: 5/2006 Procedure: 5/2006 |
4/2023 | As Needed |
| Narcan Nasal Spray (Naloxone) Procedure | SOP | N/A | N/A | N/A | N/A |
| Prohibition of Weapons Policy | Policy & Procedure |
23-003 | Policy: 11/2022 Procedure: 11/2022 |
11/2022 | As Needed |
| Reporting of Suspected Child Abuse and Neglect | Policy & Procedure |
20-066 | Policy: 10/2020 Procedure: 10/2020 |
10/2020 | 10/2023 |
| Security Camera Policy | Policy | N/A | 12/2022 | 12/2022 | As Needed |
Student Services
| Title | Type | Board Resolution | Last Revised | Last Reviewed | Next Review |
|---|---|---|---|---|---|
| Admission of Gifted and Talented Students Policy | Policy & Procedure |
23-020 | Policy: 3/2023 Procedure: 3/2023 |
3/2023 | 3/2026 |
| Animals on Campus Policy | Policy & Procedure |
23-002 | Policy: 11/2022 Procedure: 11/2022 |
11/2022 | 11/2025 |
| Convicted Felons and Registered Sex Offenders | Policy & Procedure |
21-056 | Policy: 9/2021 Procedure: 9/2021 |
9/2021 | 9/2024 |
| Financial Aid Satisfactory Academic Progress (SAP) Policy | Policy & Procedure |
22-040 | Policy: 10/2022 Procedure: 10/2022 |
10/2022 | 10/2025 |
| Policy on the Confidentiality of Library Records | Policy & Procedure |
20-060 | Policy: 9/2020 Procedure: 9/2020 |
9/2020 | 9/2025 |
| Priority Course Registration for Eligible Service Members Policy | Policy & Procedure |
23-021 | Policy: 3/2023 Procedure: 3/2023 |
3/2023 | 3/2026 |
| Sexual Discrimination and Harassment Policy | Policy | 20-051 | 8/2020 | 8/2020 | 8/2023 |
| Student Code of Conduct | Policy & Procedure |
21-055 | Policy: 4/2018 Procedure: 4/2018 |
10/2021 | 8/2024 |
| Student Concerns About Athletic Programs and Activities | Policy & Procedure |
19-033 | Policy: N/A Procedure: 11/2022 |
11/2022 | 11/2025 |
| Student Grievance Policy | Policy & Procedure |
19-031 | Policy: 4/2022 Procedure: 4/2022 |
4/2022 | 4/2025 |